Set page margins before printing a worksheet

Page margins (margin: The blank space outside the printing area on a page.) are the blank spaces between the worksheet data and the edges of the printed page. Page margins can be used for some items such as headers, footers, and page numbers.

To better align a worksheet on a printed page, you can use predefined margins, specify custom margins, or center the worksheet horizontally or vertically on the page.

 Note   Page margins that you define in a given worksheet are stored with that worksheet when you save the workbook. You cannot change the default page margins for new workbooks.

  1. Select the worksheet or worksheets that you want to print.

ShowHow to select worksheets

To select Do this
A single sheet

Click the sheet tab.

Active sheet tab

If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

Tab scrolling buttons

Two or more adjacent sheets Click the tab for the first sheet. Then hold down SHIFT while you click the tab for the last sheet that you want to select.
Two or more nonadjacent sheets Click the tab for the first sheet. Then hold down CTRL while you click the tabs of the other sheets that you want to select.
All sheets in a workbook Right-click a sheet tab, and then click Select All Sheets on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

Tip    When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets on the shortcut menu.


  1. On the Page Layout tab, in the Page Setup group, click Margins.

Excel Ribbon Image

  1. Do one of the following:
  • To use predefined margins, click Normal, Wide, or Narrow.

 Tip   If you previously used a custom margin setting, that setting is available as the predefined margin option Last Custom Setting.

  • To specify custom page margins, click Custom Margins and then, in the Top, Bottom, Left, and Right boxes, enter the margin sizes that you want.
  • To set header or footer margins, click Custom Margins, and then enter a new margin size in the in the Header or Footer box. Setting the header or footer margins changes the distance from the top edge of the paper to the header or from the bottom edge of the paper to the footer.

 Note   The header and footer settings should be smaller than your top and bottom margin settings, and larger than or equal to the minimum printer margins.

  • To center the page horizontally or vertically, click Custom Margins and then, under Center on page, select the Horizontally or Vertically check box.

 Tip   To see how the new margins will affect the printed worksheet, click Print Preview on the Margins tab in the Page Setup dialog box. To adjust the margins in print preview, click Show Margins, and then drag the black margin handles on either side and at the top of the page.

 
 
Applies to:
Excel 2007