- On the File menu, click Print.
- In the Printer box, click the printer on which you want to print the file.
- Select the Print to file check box, and then click OK.
- Under Output File Name in the Print to file dialog box, type a name for the file you want to print.
Note If you print a workbook to a file so that you can later print the file on a different type of printer than the one used to create the document, the page breaks and font spacing may change.