Preview worksheet pages before printing

  1. Click the worksheet or select the worksheets that you want to preview.

ShowHow to select worksheets

To select Do this
A single sheet

Click the sheet tab.

Active sheet tab

If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

Tab scrolling buttons

Two or more adjacent sheets Click the tab for the first sheet. Then hold down SHIFT while you click the tab for the last sheet that you want to select.
Two or more nonadjacent sheets Click the tab for the first sheet. Then hold down CTRL while you click the tabs of the other sheets that you want to select.
All sheets in a workbook Right-click a sheet tab, and then click Select All Sheets on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

Tip    When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets on the shortcut menu.

  1. Click File, and then click Print.

Keyboard shortcut  You can also press CTRL+F2.

Note    Unless you are configured to print on a color printer, the preview window will display in black and white, regardless of whether your worksheet(s) includes color.

  1. To preview the next and previous pages, at the bottom of the Print Preview window, click Next Page and Previous Page.

Note    Next Page and Previous Page are available only when you select more than one worksheet, or when a worksheet contains more than one page of data. To view multiple worksheets, under Settings, click Entire workbook.

  1. To exit print preview and return to your workbook, click any other tab above the preview window.
  2. To view page margins, at the bottom of the Print Preview window, click the Show Margins button.

To change margins, you can drag the margins to the height and width that you want. You can also change the column widths by dragging the handles at the top or bottom of the print preview page.

 Tip   To make page setup changes, including changing page orientation and page size, select the appropriate options under Settings.

Applies to:
Excel 2010