Move or scroll through a worksheet

There are different ways to scroll through a worksheet (worksheet: The primary document that you use in Excel to store and work with data. Also called a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.). You can use the arrow keys, the scroll bars, or the mouse to move between cells and to move quickly to different areas of the worksheet.

In Microsoft Office Excel 2007, you can take advantage of increased scroll speeds, easy scrolling to the end of ranges, and ScreenTips that let you know where you are in the worksheet. You can also use the mouse to scroll in dialog boxes that have drop-down lists with scroll bars.

What do you want to do?


Use the arrow keys to move through a worksheet

To move between cells on a worksheet, click any cell or use the arrow keys. When you move to a cell, it becomes the active cell (active cell: The selected cell in which data is entered when you begin typing. Only one cell is active at a time. The active cell is bounded by a heavy border.).

To scroll Do this
To the start and end of ranges

Press CTRL+an arrow key to scroll to the start and end of each range in a column or row before stopping at the end of the worksheet.

To scroll to the start and end of each range while selecting the ranges before stopping at the end of the worksheet, press CTRL+SHIFT+an arrow key.

One row up or down Press SCROLL LOCK, and then use the UP ARROW key or DOWN ARROW key to scroll one row up or down.
One column left or right Press SCROLL LOCK, and then use the LEFT ARROW key or RIGHT ARROW key to scroll one column left or right.
One window up or down Press PAGE UP or PAGE DOWN.
One window left or right Press SCROLL LOCK, and then hold down CTRL while you press the LEFT ARROW or RIGHT ARROW key.
A large distance Press SCROLL LOCK, and then simultaneously hold down CTRL and an arrow key to quickly move through large areas of your worksheet.

 Note   When SCROLL LOCK is on, Scroll Lock is displayed on the status bar. Pressing an arrow key while SCROLL LOCK is on will scroll one row up or down or one column left or right. To use the arrow keys to move between cells, you must turn SCROLL LOCK off. To do that, press the Scroll Lock key on your keyboard. This is generally labeled ScrLK. If your keyboard doesn't include this key, you can turn off SCROLL LOCK by using the On-Screen Keyboard, in Microsoft Windows Vista, which displays a visual keyboard with all the standard keys. To open the On-Screen Keyboard, click the Start button Button image, type on-screen keyboard in the Start Search box, press ENTER, and then click On-Screen Keyboard. To turn off SCROLL LOCK, click the slk key, and then close the On-Screen Keyboard.

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Use the scroll bars to move through a worksheet

If you do not see the scroll bars, do the following to display them:

  1. Click the Microsoft Office Button Button image, and then click Excel Options.
  1. Click Advanced, and then under Display options for this workbook, make sure that the Show horizontal scroll bar and the Show vertical scroll bar check boxes are selected, and then click OK.

The following table describes different ways for using the scroll bars to move through a worksheet.

To scroll Do this
One row up or down Click the scroll arrows Button image or Button image on the vertical scroll bar to move the sheet one row up or down.
One column left or right Click the scroll arrows Button image or Button image on the horizontal scroll bar to move the sheet one column to the left or right.
Scroll through a worksheet with increased scroll speed

While scrolling, hold down the mouse at the farthest end of the screen for more than 10 seconds to increase the scrolling speed.

Moving the mouse in the opposite direction slows down the scroll speed.

One window up or down Click above or below the scroll box Button image on the vertical scroll bar.
One window left or right Click to the left or right of the scroll box Button image on the horizontal scroll bar.
A large distance Hold down SHIFT while dragging the scroll box Button image.

 Notes 

  • When you use the scroll boxes to move through a worksheet, Excel displays a ScreenTip to indicate row numbers or column letters (or numbers, if the R1C1 reference style is specified for the workbook) so that you know where you are in the worksheet.
  • The size of a scroll box indicates the proportional amount of the used area of the sheet that is visible in the window. The position of a scroll box indicates the relative location of the visible area within the worksheet.
  • You can quickly split the window so that you can scroll in two or four panes simultaneously. Point to the split box Split box on either the vertical or the horizontal scroll bar. When the pointer becomes a double-headed arrow Double-headed arrow, drag the split bar onto the worksheet where you want to split the window. Double-click the split bar to remove it.

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Scroll and zoom by using the mouse

Some mouse devices and other pointing devices, such as the Microsoft IntelliMouse pointing device, have built-in scrolling and zooming capabilities that you can use to move around and zoom in or out on your worksheet or chart sheet (chart sheet: A sheet in a workbook that contains only a chart. A chart sheet is beneficial when you want to view a chart or a PivotChart report separately from worksheet data or a PivotTable report.). You can also use the mouse to scroll in dialog boxes that have drop-down lists with scroll bars. For more information, see the instructions for your pointing device.

To Do this
Scroll up or down a few rows at a time Rotate the wheel forward or back.
Scroll through a worksheet with increased scroll speed

While scrolling, hold down the mouse at the farthest end of the screen for more than 10 seconds to increase the scrolling speed.

Moving the mouse in the opposite direction slows down the scroll speed.

Pan through a worksheet Hold down the wheel button, and drag the pointer away from the origin mark origin mark in any direction that you want to scroll. To speed up scrolling, move the pointer away from the origin mark. To slow down scrolling, move the pointer closer to the origin mark.
Pan through a worksheet automatically Click the wheel button, and then move the mouse in the direction that you want to scroll. To speed up scrolling, move the pointer away from the origin mark. To slow down scrolling, move the pointer closer to the origin mark. To stop automatic scrolling, click any mouse button.
Zoom in or out Hold down CTRL while you rotate the IntelliMouse wheel forward or back. The percentage of the zoomed worksheet is displayed on the status bar.
Show detail in outlines (outline: Worksheet data in which rows or columns of detail data are grouped so that you can create summary reports. The outline can summarize either an entire worksheet or a selected portion of it.) Point to a cell that summarizes data in the outline, and then hold down SHIFT while you rotate the wheel forward.
Hide detail in outlines Point to any cell that contains detail data, and then hold down SHIFT while you rotate the wheel back.

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Applies to:
Excel 2007