Keyboard shortcuts for SmartArt graphics

The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

 Note   To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Insert a SmartArt graphic in a Office document

  1. In the Microsoft Office program where you want to insert the graphic, press ALT, then N, and then M to open the SmartArt Graphic dialog box.
  2. Press UP ARROW or DOWN ARROW to select the type of graphic that you want.
  3. Press TAB to move to the Layout task pane.
  4. Press the arrow keys to select the layout that you want.
  5. Press ENTER to insert the selected layout.

Work with shapes in a SmartArt graphic

To do this Press
Select the next element in a SmartArt graphic. TAB
Select the previous element in a SmartArt graphic. SHIFT+TAB
Select all shapes. CTRL+A
Remove focus from the selected shape. ESC
Nudge the selected shape up. UP ARROW
Nudge the selected shape down. DOWN ARROW
Nudge the selected shape left. LEFT ARROW
Nudge the selected shape right. RIGHT ARROW
Edit text in the selected shape. ENTER or F2
Delete the selected shape. DELETE or BACKSPACE
Cut the selected shape. CTRL+X or SHIFT+DELETE
Copy the selected shape. CTRL+C
Paste the contents of the Clipboard. CTRL+V
Undo the last action. CTRL+Z

Move and resize shapes in a SmartArt graphic

To do this Press
Enlarge the selected shape horizontally. SHIFT+RIGHT ARROW
Reduce the selected shape horizontally. SHIFT+LEFT ARROW
Enlarge the selected shape vertically. SHIFT+UP ARROW
Reduce the selected shape vertically. SHIFT+DOWN ARROW
Rotate the selected shape to the right. ALT+RIGHT ARROW
Rotate the selected shape to the left. ALT+LEFT ARROW

 Notes 

  • To apply more precise adjustments to shapes, press the CTRL key in addition to any of the above keyboard shortcuts.
  • These keyboard shortcuts apply to multiple selections as if you selected each item individually.

Work with text in a SmartArt graphic

To do this Press
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move up one line. UP ARROW
Move down one line. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move one paragraph up. CTRL+UP ARROW
Move one paragraph down. CTRL+DOWN ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME
Cut selected text. CTRL+X
Copy selected text. CTRL+C
Paste selected text. CTRL+V
Undo the last action. CTRL+Z
Delete one character to the left. BACKSPACE
Delete one word to the left. CTRL+BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Promote the selected text. ALT+SHIFT+LEFT ARROW
Demote the selected text. ALT+SHIFT+RIGHT ARROW
Check the spelling (not available in Word). F7

Apply character formatting

To do this Press
Open the Font dialog box. CTRL+SHIFT+F or CTRL+SHIFT+P
Increase the font size of the selected text. CTRL+SHIFT+>
Decrease the font size of the selected text. CTRL+SHIFT+<
Switch the case of selected text (lower case, Title Case, UPPER CASE). SHIFT+F3
Apply bold formatting to the selected text. CTRL+B
Apply an underline to the selected text (not available in Word). CTRL+U
Apply italic formatting to the selected text. CTRL+I
Apply subscript formatting to the selected text. CTRL+EQUAL SIGN
Apply superscript formatting to the selected text. CTRL+SHIFT+PLUS SIGN
Adjust the superscript/subscript offset up. CTRL+ALT+SHIFT+>
Adjust the superscript/subscript offset down. CTRL+ALT+SHIFT+<
Remove all character formatting from the selected text. CTRL+SPACEBAR

Copy text formatting

To do this Press
Copy formatting from the selected text. CTRL+SHIFT+C
Paste formatting to the selected text. CTRL+SHIFT+V

 Note   This functionality is not available in Office Word 2007.

Apply paragraph formatting

To do this Press
Center a paragraph. CTRL+E
Justify a paragraph. CTRL+J
Left align a paragraph. CTRL+L
Right align a paragraph. CTRL+R
Demote a bullet point. TAB or ALT+SHIFT+RIGHT ARROW
Promote a bullet point. SHIFT+TAB or ALT+SHIFT+LEFT ARROW

Use the Text pane

To do this Press
Merge two lines of text. DELETE at the end of the first line of text
Display the shortcut menu. SHIFT+F10
Switch between the Text pane and the drawing canvas. CTRL+SHIFT+F2
Close the Text pane. ALT+F4
Switch the focus from the Text pane to the border of the SmartArt graphic. ESC
Open the SmartArt graphics Help topic. CTRL+SHIFT+F1
 
 
Applies to:
Excel 2007, PowerPoint 2007, Word 2007