Customize the list of recently used files

Many Microsoft Office programs display the last few files you opened in that program. You can use the links on this list to quickly access files. This feature is turned on by default, but you can turn it off, turn it back on, or adjust the number of files that it displays.

If this feature was turned off and you subsequently turn it back on, only the files that you open and save after you turn it on are listed.

If you close a file, and then move it to another location, such as by using Windows Explorer, the link to that file in the program in which you created it no longer works. You must use the Open dialog box to browse to the file to open it. After you save the file in its new location, that link is added to the list.

What do you want to do?


Change the number of files that appear in the list of recently used files

Which program are you using?


Access

  1. Click the Microsoft Office ButtonButton image, and then click Access Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click the number of files that you want to display.

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Excel

  1. Click the Microsoft Office ButtonButton image, and then click Excel Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click the number of files that you want to display.

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InfoPath

  1. On the Tools menu, click Options, and then click the General tab.
  2. Select or clear the Recently used file list check box.
  3. If you want to show your recently used files, in the Entries list, click the number of files that you want to display.

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PowerPoint

  1. Click the Microsoft Office ButtonButton image, and then click PowerPoint Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click the number of files that you want to display. If you do not want to display any files, click 0.

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Visio

  1. On the Tools menu, click Options, and then click the General tab.
  2. In the Recently used file list, click the number of files that you want to display.

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Word

  1. Click the Microsoft Office ButtonButton image, and then click Word Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click the number of files that you want to display.

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Keep a file on the Recent Documents list

The following only applies to Access 2007, Excel 2007, PowerPoint 2007, and Word 2007.
  • To keep or pin a file in the Recent Documents list, click the Microsoft Office ButtonButton image, and then click Pin this document to the Recent Documents list Button image. When a document is pinned to the Recent Documents list, the pin button looks like a push pin viewed from the top: Button image.

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Clear the list of recently used files

If you set the number to zero, the list is empty. You have to turn back on the feature and set the number to something other than zero, and then update the list by opening the files again and resetting the pin.

Which program are you using?


Access

  1. Click the Microsoft Office ButtonButton image, and then click Access Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click 0.

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Excel

  1. Click the Microsoft Office ButtonButton image, and then click Excel Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click 0.

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InfoPath

  1. On the Tools menu, click Options, and then click the General tab.
  2. Clear the Recently used file list check box.

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PowerPoint

  1. Click the Microsoft Office ButtonButton image, and then click PowerPoint Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click 0.

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Visio

  1. On the Tools menu, click Options, and then click the General tab.
  2. In the Recently used file list, click 0.

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Word

  1. Click the Microsoft Office ButtonButton image, and then click Word Options.
  2. Click Advanced.
  3. Under Display, in the Show this number of Recent Documents list, click 0.

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Applies to:
Access 2007, Excel 2007, InfoPath 2007, PowerPoint 2007, Visio 2007, Word 2007