Create a flow chart


Keywords    flowchart; animate flow chart;  customize flow chart; style flow chart


A flow chart shows sequential steps in a task or process. There are many different SmartArt layouts that you can use to illustrate the steps in a process, including layouts that can contain pictures.

Picture Accent Process layout image

A Picture Accent Process layout, one of many process layouts, which you could use to show pictures related to the sequential steps in a task or process. For example, you could use a Picture Accent Process layout to show the process of how kitchen scraps can become compost for a garden.

This article discusses how to create a flow chart that contains pictures. You can use the methods described in this article to create or change almost any SmartArt graphic. Try different layouts to achieve the results you want.

By using a SmartArt graphic in Microsoft Office Excel 2007, Microsoft Office Outlook 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007, you can create a flow chart and include it in your worksheet, e-mail message, presentation, or document.

What do you want to do?


Create a flow chart with pictures

  1. On the Insert tab, in the Illustrations group, click SmartArt.

Illustrations group Ribbon Image

  1. In the Choose a SmartArt Graphic gallery, click Process, and then double-click Picture Accent Process.
  2. To add a picture, in the box you want to add it to, click the picture icon Picture icon, select the picture you want to display in the chart, and then click Insert.
  3. To enter text, do one of the following:
    • Click [Text] in the Text pane, and then type your text.
    • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

 Note   If the Text pane is not visible, click the control.

Text Pane control

  • Click in a box in the SmartArt graphic, and then type your text.

 Note   For best results, use this option after you add all of the boxes that you want.

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Add or delete boxes in your flow chart

Add a box

  1. Click the SmartArt graphic that you want to add a box to.
  2. Click the existing box that is located closest to where you want to add the new box.
  3. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow under Add Shape.

Add a shape

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

  1. Do one of the following:
    • To insert a box at the same level as the selected box but following it, click Add Shape After.
    • To insert a box at the same level as the selected box but before it, click Add Shape Before.

Delete a box

To delete a box, click the border of the box you want to delete, and then press DELETE.

 Notes 

  • When you need to add a box to your flow chart, experiment with adding the box before or after the selected box to get the placement you want for the new box. It's simple to fix common SmartArt mistakes.
  • To add a box from the Text pane:
    1. Place your cursor at the beginning of the text where you want to add a box.
    2. Type the text that you want in your new box, press ENTER, and then to indent the new box, press TAB, or to negative indent, press SHIFT+TAB.

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Move a box in your flow chart

  • To move a box, click the box, and then drag it to its new location.
  • To move a box in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

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Change the colors of your flow chart

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a SmartArt Style to your flow chart. You can also add effects, such as glows, soft edges, or 3-D effects. In Office PowerPoint 2007 presentations, you can animate your flowchart.

You can apply color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) to the boxes in your SmartArt graphic.

  1. Click the SmartArt graphic whose color you want to change.
  2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

SmartArt toolbar - Flow charts

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

  1. Click the color combination that you want.

 Tip   When you place your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a box's border

  1. In the SmartArt graphic, right-click the border of the box you want to change, and then click Format Shape.
  2. To change the color of the box's border, click Line Color, click Color Button image, and then click the color that you want.
  3. To change the style of the box's border, click Line Style, and then choose the line styles you want.

Change the background color of a box in your flow chart

  1. Right-click the border of a box, and then click Format Shape.
  2. Click the Fill pane, and then click Solid fill.
  3. Click Color Button image, and then click the color that you want.
  4. To specify how much you can see through the background color, move the Transparency slider, or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to 100% (fully transparent).

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Apply a SmartArt Style to your flow chart

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D, that you can apply to the boxes in your SmartArt graphic to create a unique and professionally designed look.

  1. Click the SmartArt graphic whose SmartArt Style you want to change.
  2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

SmartArt toolbar - Flow charts

To see more SmartArt Styles, click the More button button image.

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

 Notes 

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Animate your flow chart

If you're using Office PowerPoint 2007, you can animate your flow chart to emphasize each box.

  1. Click the SmartArt graphic that you want to animate.
  2. On the Animations tab, in the Animations group, click Animate, and then click One by one.

Animations tab image

 Note    If you copy a flow chart that has an animation applied to it to another slide, the animation is also copied.

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Applies to:
Excel 2007, PowerPoint 2007, Word 2007