COUNTIFS function

This article describes the formula syntax and usage of the COUNTIFS function (function: A prewritten formula that takes a value or values, performs an operation, and returns a value or values. Use functions to simplify and shorten formulas on a worksheet, especially those that perform lengthy or complex calculations.) in Microsoft Office Excel.

Description

Applies criteria to cells across multiple ranges and counts the number of times all criteria are met.

Syntax

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)

The COUNTIFS function syntax has the following arguments (argument: A value that provides information to an action, an event, a method, a property, a function, or a procedure.):

  • criteria_range1    Required. The first range in which to evaluate the associated criteria.
  • criteria1    Required. The criteria in the form of a number, expression, cell reference, or text that define which cells will be counted. For example, criteria can be expressed as 32, ">32", B4, "apples", or "32".
  • criteria_range2, criteria2, ...    Optional. Additional ranges and their associated criteria. Up to 127 range/criteria pairs are allowed.

 Important   Each additional range must have the same number of rows and columns as the criteria_range1 argument. The ranges do not have to be adjacent to each other.

Remarks

  • Each range's criteria is applied one cell at a time. If all of the first cells meet their associated criteria, the count increases by 1. If all of the second cells meet their associated criteria, the count increases by 1 again, and so on until all of the cells are evaluated.
  • If the criteria argument is a reference to an empty cell, the COUNTIFS function treats the empty cell as a 0 value.
  • You can use the wildcard characters— the question mark (?) and asterisk (*) — in criteria. A question mark matches any single character, and an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) before the character.

Example 1

The example may be easier to understand if you copy it to a blank worksheet.

ShowHow do I copy an example?

  1. Select the example in this article. If you are copying the example in Excel Web App, copy and paste one cell at a time.Important Do not select the row or column headers.

Selecting an example from Help

Selecting an example from Help

  1. Press CTRL+C.
  2. Create a blank workbook or worksheet.
  3. In the worksheet, select cell A1, and press CTRL+V. If you are working in Excel Web App, repeat copying and pasting for each cell in the example.

Important For the example to work properly, you must paste it into cell A1 of the worksheet.

  1. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

After you copy the example to a blank worksheet, you can adapt it to suit your needs.


 


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A B C D
Sales Person Exceeded Widgets Quota Exceeded Gadgets Quota Exceeded Doodads Quota
Davidoski Yes No No
Burke Yes Yes No
Sundaram Yes Yes Yes
Levitan No Yes Yes
Formula Description Result
=COUNTIFS(B2:D2,"=Yes") Counts how many times Davidoski exceeded a sales quota for Widgets, Gadgets, and Doodads. 1
=COUNTIFS(B2:B5,"=Yes",C2:C5,"=Yes") Counts how many sales people exceeded both their Widgets and Gadgets Quota. 2
=COUNTIFS(B5:D5,"=Yes",B3:D3,"=Yes") Counts how many times Levitan and Burke exceeded the same quota for Widgets, Gadgets, and Doodads. 1

Example 2

The example may be easier to understand if you copy it to a blank worksheet.

ShowHow do I copy an example?

  1. Select the example in this article. If you are copying the example in Excel Web App, copy and paste one cell at a time.Important Do not select the row or column headers.

Selecting an example from Help

Selecting an example from Help

  1. Press CTRL+C.
  2. Create a blank workbook or worksheet.
  3. In the worksheet, select cell A1, and press CTRL+V. If you are working in Excel Web App, repeat copying and pasting for each cell in the example.

Important For the example to work properly, you must paste it into cell A1 of the worksheet.

  1. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

After you copy the example to a blank worksheet, you can adapt it to suit your needs.


 
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A B C
Data Data
1 5/1/2008
2 5/2/2008
3 5/3/2008
4 5/4/2008
5 5/5/2008
6 5/6/2008
Formula Description Result
=COUNTIFS(A2:A7,"<6",A2:A7,">1") Counts how many numbers between 1 and 6 (not including 1 and 6) are contained in cells A2 through A7. 4
=COUNTIFS(A2:A7, "<5",B2:B7,"<5/3/2008") Counts how many rows have numbers that are less than 5 in cells A2 through A7, and also have dates that are are earlier than 5/3/2008 in cells B2 through B7. 2
=COUNTIFS(A2:A7, "<" & A6,B2:B7,"<" & B4) Same description as the previous example, but using cell references instead of constants in the criteria. 2
 
 
Applies to:
Excel 2007