Copy specific cell contents or attributes in a worksheet

You can copy and paste specific cell contents or attributes (such as formulas, formats, or comments) from the Clipboard in a worksheet (worksheet: The primary document that you use in Excel to store and work with data. Also called a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.) by using the Paste Special command.

  1. On a worksheet, select the cells that contain the data or attributes that you want to copy.
  2. On the Home tab, in the Clipboard group, click Copy Button image.

Excel Ribbon Image

Keyboard shortcut  You can also press CTRL+C.

  1. Select the upper-left cell of the paste area (paste area: The target destination for data that's been cut or copied by using the Office Clipboard.).

 Tip   To move or copy a selection to a different worksheet or workbook, click another worksheet tab or switch to another workbook, and then select the upper-left cell of the paste area.

  1. On the Home tab, in the Clipboard group, click Paste Button image, and then click Paste Special.

Keyboard shortcut  You can also press CTRL+ALT+V.

  1. In the Paste Special dialog box, under Paste, do one of the following:
  • To paste static data, click the attribute of the copied data that you want.
Click this option To
All Paste all cell contents and formatting.
Formulas Paste only the formulas as entered in the formula bar.
Values Paste only the values as displayed in the cells.
Formats Paste only cell formatting.
Comments Paste only comments attached to the cell.
Validation Paste data validation rules for the copied cells to the paste area.
All using Source theme Paste all cell contents and formatting using the theme that was applied to the source data.
All except borders Paste all cell contents in the document theme formatting that is applied to the copied data.
Column widths Paste the width of one column or range of columns to another column or range of columns.
Formulas and number formats Paste only formulas and number formatting options from the selected cells.
Values and number formats Paste only values and number formatting options from the selected cells.
  • To paste linked data, click All or All except borders.
  1. Do any of the following as needed:
Click this option To
None Paste the contents of the copy area without a mathematical operation.
Add Add the values in the copy area to the values in the paste area.
Subtract Subtract the values in the copy area from the values in the paste area.
Multiply Multiply the values in the paste area by the values in the copy area.
Divide Divide the values in the paste area by the values in the copy area.
  •  Note   Mathematical operations can be applied only to values. To use an option other than None, you must select All, Values, All except border, or Values and number formats under Paste.

  • To avoid replacing values in your paste area when blank cells occur in the copy area, select Skip blanks.
  • To change columns of copied data to rows, or vice versa, select Transpose.

 Note   Depending on the type of data that you copy and the Paste options that you select, specific options may be unavailable.

  1. If you want to link the pasted data to the original data, click Paste Link.

When you paste a link to the data that you copied, Excel enters an absolute reference to the copied cell or range of cells in the new location.

 Note   Paste Link is available only when you select All or All except borders under Paste in the Paste Special dialog box.

 Tip   You can also insert copied formulas, values, or linked data in the paste area by clicking Paste (on the Home tab, in the Clipboard group), and then clicking Formulas, Paste Values, or Paste Link.

 
 
Applies to:
Excel 2007