Conditionally formatted data: Examples and guidelines

Enhancements to conditional formatting are a popular feature in Microsoft Excel. Analyzing data has never been more interesting and colorful. Now, you can track trends, check status, spot data, and find top values like never before.

Conditional formatting example

We've provided a workbook full of examples and guidelines to help you get up-to-speed. Here's a summary of what's in the workbook.

Rule Type Description
Cell value Identify specific numbers, dates, and text in a list of products
Cell value (with formula) Identify a dynamically changed number or text value in a list of products
Top/bottom values
Above/below average
Identify top, bottom, and above average values in a recent book tour report
Top/bottom values Determine who are the top two students in the class
Unique/duplicate Find duplicate rows in a list of customers
Icon set Quickly see revenue status and trends from one quarter to the next
Icon set Compare different product criteria by using a rating scale
Icon set Examine profit trends from month to month
Icon set Identify regional sales below $900,000
Data bars Compare heights of the tallest mountains
3 color scale Examine overall sales distributions in key product categories
Formula-based Shade alternate rows in a range
Formula-based Compare data in a cell outside the conditionally formatted range of cells
Formula-based Shade an entire row where several criteria must be true
Formula-based Shade an entire row if the row is a unique value

To download the workbook, do the following:

 Important   The following workbook requires Excel 2010 or Excel 2007.

  1. Click the link Conditional Formatting Samples.
  2. In the File Download dialog box, click Save.

 Note   Do not click Open because doing so will display a warning message and open a read-only version of the workbook.

  1. In the Save As dialog box, click Save.
  2. When the file download is complete, click Open.
Applies to:
Excel 2010