Automatically correct capitalization

Your Microsoft Office program can make your work easier by automatically correcting capitalization errors. The default options usually work well for most people, so you may not need to modify these options. However, if it is necessary, you can easily customize the automatic capitalization options.

 Note   Text included in hyperlinks is not automatically corrected.

What do you want to do?


Automatically correct capitalization

You can enable or disable the various ways that the program automatically corrects capitalization.

Which program are you using?


Access

  1. Click the Microsoft Office ButtonButton image, and then click Access Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key

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Excel

  1. Click the Microsoft Office ButtonButton image, and then click Excel Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key

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OneNote

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key

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Outlook

  1. On the Tools menu, click Options.
  2. Click the Mail Format tab, and then click Editor Options.
  3. Click Proofing, and then click AutoCorrect Options.
  4. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key
    • Capitalize first letter of table cells

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PowerPoint

  1. Click the Microsoft Office ButtonButton image, and then click PowerPoint Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key
    • Capitalize first letter of table cells

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Project

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key
    • Capitalize first letter of table cells

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Publisher

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key
    • Capitalize first letter of table cells

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Visio

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key

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Word

  1. Click the Microsoft Office ButtonButton image, and then click Word Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, select or clear any of the following check boxes:
    • Correct TWo INitial CApitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental use of cAPS LOCK key
    • Capitalize first letter of table cells

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Specify exceptions to automatic capitalization

You can specify exceptions to a few of the capitalization rules. The exceptions that you set are global across the Office programs that support this feature, which means that any change that you make to this list in one program also affects the other programs.

Which program are you using?


Access

  1. Click the Microsoft Office ButtonButton image, and then click Access Options at the bottom of the window.
  2. Click Proofing.
  3. Click theAutoCorrect Options button.
  4. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  5. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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Excel

  1. Click the Microsoft Office ButtonButton image, and then click Excel Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  5. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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OneNote

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  2. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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Outlook

  1. On the Tools menu, click Options.
  2. Click the Mail Format tab, and then click Editor Options.
  3. Click Proofing, and then click AutoCorrect Options.
  4. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  5. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.
  6. Optionally (in Microsoft Office Word or Outlook only), select or clear the Automatically add words to list check box. This option takes effect while you are editing a file or an item. When AutoCorrect makes an unwanted correction, you can undo it by pressing CTRL+Z. If the Automatically add words to list check box is selected, the unwanted corrections that you undo are added to the list of exceptions.

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PowerPoint

  1. Click the Microsoft Office ButtonButton image, and then click PowerPoint Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  5. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.
  6. Optionally, select or clear the Automatically add words to list check box. This option takes effect while you are editing a file or an item. When AutoCorrect makes an unwanted correction, you can undo it by pressing CTRL+Z. If the Automatically add words to list check box is selected, the unwanted corrections that you undo are added to the list of exceptions.

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Project

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  2. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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Publisher

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  2. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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Visio

  1. On the Tools menu, click AutoCorrect Options.

ShowI can't click AutoCorrect Options because it is not available

A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  2. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.

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Word

  1. Click the Microsoft Office ButtonButton image, and then click Word Options at the bottom of the window.
  2. Click Proofing.
  3. Click the AutoCorrect Options button.
  4. On the AutoCorrect tab, click Exceptions, and then do one of the following:
    • If you selected the Correct TWo INitial CApitals check box, and you want to prevent AutoCorrect from correcting a word that contains mixed uppercase and lowercase letters, click the INitial CAps tab.
    • If you selected the Capitalize first letter of sentences check box, and you want to prevent AutoCorrect from capitalizing a word that you type after a specific abbreviation, click the First Letter tab.
  5. Do one of the following:
    • To add a word to the exception list, type the word in the box and then click Add.
    • To delete a word from the exception list, select the word, and then click Delete.
  6. Optionally, select or clear the Automatically add words to list check box. This option takes effect while you are editing a file or an item. When AutoCorrect makes an unwanted correction, you can undo it by pressing CTRL+Z. If the Automatically add words to list check box is selected, the unwanted corrections that you undo are added to the list of exceptions.

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Watch demos

If you are still having difficulty, watching one of the following videos may help you understand more about how Word automatically corrects capitalization, and how to set exceptions to it.

Ribbon Example

The following example shows how to work with AutoCorrect when you use a program that has the Ribbon interface, such as Word, Access, Excel, PowerPoint, or the Outlook editor.

Toolbar Example

The following example shows how to work with AutoCorrect when you use a program that has the classical toolbar interface, such as Publisher, OneNote, Visio, or Project.

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Applies to:
Access 2007, Excel 2007, OneNote 2007, Outlook 2007, PowerPoint 2007, Project 2007, Publisher 2007, Visio 2007, Word 2007