You can add shading to cells by filling them with solid colors or specific patterns.
- Select the cells or ranges (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells that you want to apply shading to or remove shading from.
How to select a cell or a range
|A single cell
||Click the cell, or press the arrow keys to move to the cell.
|A range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells
Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection.
You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys.
|A large range of cells
||Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible.
|All cells on a worksheet
Click the Select All button.
To select the entire worksheet, you can also press CTRL+A.
Note If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
|Nonadjacent cells or cell ranges
Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges.
You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection.
Note You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection.
|An entire row or column
Click the row or column heading.
You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW KEY (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
Note If the row or column contains data, CTRL+SHIFT+ARROW KEY selects the row or column to the last used cell. Pressing CTRL+SHIFT+ARROW KEY a second time selects the entire row or column.
|Adjacent rows or columns
||Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column.
|Nonadjacent rows or columns
||Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
|More or fewer cells than the active selection
||Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell (active cell: The selected cell in which data is entered when you begin typing. Only one cell is active at a time. The active cell is bounded by a heavy border.) and the cell that you click becomes the new selection.
Note To cancel a selection of cells, click any cell on the worksheet.
- Do one of the following:
- To fill cells with a solid color, click the arrow next to Fill Color on the Formatting toolbar (toolbar: A bar with buttons and options that you can use to carry out commands. To display a toolbar, point to Toolbars on the View menu. If you don't see the button you want, click the arrows at the right end of the toolbar.), and then click the color that you want on the palette.
- To apply the most recently selected color, click Fill Color .
- To fill cells with a pattern, click Cells on the Format menu. On the Patterns tab, under Cell shading, click the background color that you want to use for the pattern. Then click the arrow next to the Pattern box, and click the pattern style and pattern color.
- To remove a fill color or fill pattern from selected cells or cell ranges, click the arrow next to Fill Color , and then click No Fill.