Add or delete a text box

A text box is an object (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) that you can add to your 2007 Microsoft Office system document to emphasize or set off text.

Which program are you using?


Excel

Add a text box

  1. On the Insert tab, in the Text group, click Text Box.

Excel Ribbon Image

  1. Click in the worksheet, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, use the formatting options in the Font group on the Home tab.

Excel Ribbon Image

Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

  • To delete multiple check boxes at the same time, hold down CTRL, and click the border of each text box in turn, and then press DELETE.
  • To delete a text box but save the text inside it, select the text inside the text box, and then press CTRL+C to copy the text onto the clipboard before you delete the text box.

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Outlook

Add a text box

  1. In an e-mail message, on the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

Outlook Ribbon Image

  1. Click in the e-mail message, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, use the formatting options in the Font group on the Format Text tab.

Outlook Ribbon Image

Text Box Tools Format tab image

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Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

  • To delete multiple check boxes at the same time, hold down CTRL, and then click the border of each text box in turn, and then press DELETE.
  • To delete a text box but save the text inside it, select the text inside the text box, and then press CTRL+C to copy the text onto the clipboard before you delete the text box.

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PowerPoint

Add a text box

  1. On the Insert tab, in the Text group, click Text Box.

PowerPoint Ribbon Image

  1. Click in the presentation, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, use the formatting options in the Font group on the Home tab.

PowerPoint Ribbon Image

Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

  • To delete multiple check boxes at the same time, hold down CTRL, and then click the border of each text box in turn, and then press DELETE.
  • To delete a text box but save the text inside it, select the text inside the text box, and then press CTRL+C to copy the text onto the clipboard before you delete the text box.

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Word

To add a check box instead of a text box, see Make a checklist in Word.

Add a text box

  1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

Word Ribbon Image

  1. Click in the document, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, use the formatting options in the Font group on the Home tab.

Word Ribbon Image

Text Box Tools Format tab image

Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

  • To delete multiple check boxes at the same time, hold down CTRL, and then click the border of each text box in turn, and then press DELETE.
  • To delete a text box but save the text inside it, select the text inside the text box, and then press CTRL+C to copy the text onto the clipboard before you delete the text box.

 Note   If you have problems printing text boxes, make sure that the Print drawings created in Word check box is selected. Click the Microsoft Office ButtonButton image, click Word Options, click Display, and then under Printing Options, select the Print drawings created in Word check box.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007