Suppose you want to calculate a price total for the inventory of a store or the total gross profit margins for all departments that are under budget for the year. There are several ways to add numbers.
What do you want to do?
Add numbers in a cell
Use the + (plus sign) arithmetic operator in a formula.
For example, if you type the following formula in a cell:
=5+10
The cell displays the following result:
15
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Add all contiguous numbers in a row or column
If you have a range of contiguous numbers (that is, there are no blank cells), you can use the AutoSum button.
 Click a cell below the column of numbers or to the right of the row of numbers.
 On the Home tab, in the Editing group, click AutoSum , and then press ENTER.
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Add noncontiguous numbers
If you have a range of numbers that might include blank cells or cells containing text instead of numbers, use the SUM function in a formula. Even though they might be included in the range that is used in the formula, any blank cells and cells that contain text are ignored.
Example
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
 Create a blank workbook or worksheet.
 Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
 Press CTRL+C.
 In the worksheet, select cell A1, and press CTRL+V.
 To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

A 
B 
Salesperson 
Invoice 
Buchanan 
15,000 
Buchanan 
9,000 
Suyama 
8,000 
Suyama 
20,000 
Buchanan 
5,000 
Dodsworth 
22,500 
Formula 
Description (Result) 
=SUM(B2:B3,B5) 
Adds two invoices from Buchanan, and one from Suyama (44,000) 
=SUM(B2,B5,B7) 
Adds individual invoices from Buchanan, Suyama, and Dodsworth (57,500) 

Note The SUM function can include any combination of up to 30 cell or range references. For example, the formula =SUM(B2:B3,B5) contains one range reference (B2:B3) and one cell (B5).
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Add numbers based on one condition
You can use the SUMIF function to create a total value for one range based on a value in another range. In the following example, you want to create a total only for the values in column B (Invoice) that correspond to values in column A (Salesperson) for the salesperson named Buchanan.
Example
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
 Create a blank workbook or worksheet.
 Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
 Press CTRL+C.
 In the worksheet, select cell A1, and press CTRL+V.
 To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

A 
B 
Salesperson 
Invoice 
Buchanan 
15,000 
Buchanan 
9,000 
Suyama 
8,000 
Suyama 
20,000 
Buchanan 
5,000 
Dodsworth 
22,500 
Formula 
Description (Result) 
=SUMIF(A2:A7,"Buchanan",B2:B7) 
Sum of invoices for Buchanan (29000) 
=SUMIF(B2:B7,">=9000",B2:B7) 
Sum of large invoices greater than or equal to 9,000 (66500) 
=SUMIF(B2:B7,"<9000",B2:B7) 
Sum of small invoices less than 9,000 (13000) 

The SUMIF function uses the following arguments
Formula with SUMIF function
Range to evaluate: Check these cells to determine whether a row meets your criteria.
Criteria: The condition that the cells you evaluate must meet for the row to be included in the sum.
Range to sum: Add the numbers in these cells provided that the row satisfies the condition.
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Add numbers based on multiple conditions
To do this task, use the SUMIFS function.
Example
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
 Create a blank workbook or worksheet.
 Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
 Press CTRL+C.
 In the worksheet, select cell A1, and press CTRL+V.
 To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

A 
B 
C 
D 
Region 
Salesperson 
Type 
Sales 
South 
Buchanan 
Beverages 
3571 
West 
Davolio 
Dairy 
3338 
East 
Suyama 
Beverages 
5122 
North 
Suyama 
Dairy 
6239 
South 
Dodsworth 
Produce 
8677 
South 
Davolio 
Meat 
450 
South 
Davolio 
Meat 
7673 
East 
Suyama 
Produce 
664 
North 
Davolio 
Produce 
1500 
South 
Dodsworth 
Meat 
6596 
Formula 
Description (Result) 


=SUMIFS(D2:D11,A2:A11,"South",C2:C11,"Meat") 
Sum of Meat sales in the South region (14719) 


=SUM(IF((A2:A11="South")+(A2:A11="East"),D2:D11)) 
Sum of sales where the region is South or East (32753) 



Note The second formula in the example must be entered as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.). After copying the example to a blank worksheet, select the formula cell. Press F2, and then press CTRL+SHIFT+ENTER. If the formula is not entered as an array formula, the error #VALUE! is returned.
How the functions are used in the preceding example
=SUMIFS(D2:D11,A2:A11,"South",C2:C11,"Meat")
The SUMIFS function is used in the first formula to find rows in which "South" is in column A and "Meat" is in column C. There are three cases of this; in rows 7, 8, and 11. The function first looks at column A, which contains the regions, to find a match for “South.” It then looks at column C, which contains the food type, to find a match for “Meat.” Finally, the function looks in the range that contains the values to sum, D2:D11, and sums only the values in that column that meet those two conditions.
=SUM(IF((A2:A11="South")+(A2:A11="East"),D2:D11))
The second formula, which uses the SUM and the IF functions, is entered as an array formula (by pressing CTRL+SHIFT+ENTER) to find rows in which either one or both of "South" or "East" is in column A. There are seven cases of this; in rows 2, 4, 6, 7, 8, 9, and 11. Because this formula is an array formula, the + operator isn't used to add values; it is used to check for two or more conditions, at least one of which must be met. Then, the SUM function is used to add the values that meet these criteria.
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Add numbers based on criteria stored in a separate range
To do this task, use the DSUM function.
Example
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
 Create a blank workbook or worksheet.
 Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
 Press CTRL+C.
 In the worksheet, select cell A1, and press CTRL+V.
 To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

A 
B 
C 
D 
Region 
Salesperson 
Type 
Sales 
South 
Buchanan 
Beverages 
3571 
West 
Davolio 
Dairy 
3338 
East 
Suyama 
Beverages 
5122 
North 
Suyama 
Dairy 
6239 
South 
Dodsworth 
Produce 
8677 
South 
Davolio 
Meat 
450 
South 
Davolio 
Meat 
7673 
East 
Suyama 
Produce 
664 
North 
Davolio 
Produce 
1500 
South 
Dodsworth 
Meat 
6596 
Region 
Salesperson 
Type 
Sales 
South 

Meat 



Produce 

Formula 
Description (Result) 


=DSUM(A1:D11, "Sales", A12:D13) 
Sum of Meat sales in the South region (14719) 


=DSUM(A1:D11, "Sales", A12:D14) 
Sum of Meat and Produce sales in the South region (25560) 



The DSUM function uses the following arguments.
Range to evaluate: The list from which you want to sum.
Field: The label of the column to sum.
Criteria: The range of cells that contains the conditions.
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What happened to the Conditional Sum Wizard?
This addin is no longer included with Excel 2010. In earlier versions of Excel, you could use the Conditional Sum Wizard to help you write formulas that calculate the sums of values that met specified conditions. This functionality has been replaced by the Insert Function dialog box (Formulas tab, Function Library group) and other existing worksheet functions, such as SUMIFS and using a combination of SUM and IF together in a formula. For more information about using these functions to conditionally sum columns or rows of data, see the section Add numbers based on multiple conditions, earlier in this article.
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Add only unique values
To do this task, use the SUM, IF, and FREQUENCY functions.
The following example uses the:
 FREQUENCY function to identify the unique values in a range. For the first occurrence of a specific value, this function returns a number equal to the number of occurrences of that value. For each occurrence of that same value after the first, this function returns a 0 (zero).
 IF function to assign a value of 1 to each true condition.
 SUM function to add the unique values.
Tip To see a function evaluated step by step, select the cell containing the formula, and then on the Formulas tab, in the Formula Auditing group, click Evaluate Formula.
Example
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
 Create a blank workbook or worksheet.
 Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
 Press CTRL+C.
 In the worksheet, select cell A1, and press CTRL+V.
 To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

A 
Data 
986 
456 
67 
1 
34 
689 
456 
56 
67 
Formula 
Description (Result) 
=SUM(IF(FREQUENCY(A2:A10,A2:A10)>0,A2:A10)) 
Add the unique values in cells A2:A10 (2289) 

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