Add, copy, or delete a text box

You can add, copy, or delete text boxes in Excel, Outlook, PowerPoint or Word. A text box is an object (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) that lets you put and type text anywhere in your file.

What do you want to do?


Add a text box

Which Office program are you using?


Excel

  1. On the Insert tab, in the Text group, click Text Box.

The Text group on the Insert tab in the Excel 2010 ribbon.

  1. Click in the worksheet, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

The Font group on the Home tab in the Excel 2010 ribbon.

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PowerPoint

  1. On the Insert tab, in the Text group, click Text Box.

The Text group on the Insert tab in the PowerPoint 2010 ribbon.

  1. Click in the presentation, and then drag to draw the text box the size that you want.
  2. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

The Font group on the Home tab in the PowerPoint 2010 ribbon.

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Word

  1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.
  2. Click in the document, and then drag to draw the text box the size that you want.
  3. To add text to a text box, click inside the text box, and then type or paste text.

 Notes 

  • If you have problems printing text boxes, make sure that the Print drawings created in Word check box is selected.

To do this, click the File tab, click Options, click Display, and then under Printing Options, select the Print drawings created in Word check box.

  • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

The Font group on the Home tab in the Word 2010 ribbon.

  • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.
  • You can also change or remove a text box or shape border.
  • If you have drawn multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and then under Drawing Tools, on the Format tab, in the Text group, click Create Link.

The Format tab under Drawing Tools in the Word 2010 ribbon.

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Copy a text box

  • Click the border of the text box that you want to copy.
  • On the Home tab, in the Clipboard group, click Copy The Copy button..

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing Copy will copy the text inside the text box and not the text box.

  • On the Home tab, in the Clipboard group, click Paste.

The Clipboard group on the Home tab.

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Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

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Applies to:
Excel 2010, Outlook 2010, PowerPoint 2010, Word 2010