Add, change, or delete shapes

You can add one shape to your 2007 Microsoft Office system document or combine multiple shapes to make a drawing or a more complex shape. Available shapes include lines, basic geometric shapes, arrows, equation shapes, flowchart shapes, stars, banners, and callouts.

After you add one or more shapes, you can add text, bullets, numbering, and Quick Styles to them.

This article is about shapes. For more information about shapes in SmartArt graphics, see Add a shape to a SmartArt graphic. For more information about inserting symbols, see Insert ASCII or Unicode Latin-based symbols and characters. For more information about using charts or SmartArt in your document, see When should I use a SmartArt graphic and when should I use a chart?

What do you want to do?


Add a shape to your document

Which program are you using?


Excel

  1. On the Insert tab, in the Illustrations group, click Shapes.

Excel Insert tab image

  1. Click the shape that you want, click anywhere in the document, and then drag to place the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

 Tip   You can add individual shapes to a chart or add shapes on top of a SmartArt graphic to customize the chart or SmartArt graphic.

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Outlook

  1. Insert a drawing canvas. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Word Insert tab

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button Button image.
  2. Click the shape that you want, click anywhere in the document, and then drag to place the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

 Tip   You can add individual shapes to a chart or add shapes on top of a SmartArt graphic to customize the chart or SmartArt graphic.

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PowerPoint

  1. On the Home tab, in the Drawing group, click Shapes.

PowerPoint Home tab image

  1. Click the shape that you want, click anywhere in the document, and then drag to place the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

 Tip   You can add individual shapes to a chart or add shapes on top of a SmartArt graphic to customize the chart or SmartArt graphic.

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Publisher

  1. On the Objects toolbar, do one of the following:
  2. Drag until the shape is the size that you want.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

 Note    To add a shape with a predefined size, click the place that you want to insert the shape.

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Word

  1. Insert a drawing canvas. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Word Insert tab

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button Button image.
  2. Click the shape that you want, click anywhere in the document, and then drag to place the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

 Tip   You can add individual shapes to a chart or add shapes on top of a SmartArt graphic to customize the chart or SmartArt graphic.

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Add multiple shapes to your document

Which program are you using?


Excel

Instead of adding individual shapes to create a drawing, you may want to create a SmartArt graphic. In a SmartArt graphic, the arrangement of the shapes and the amount of text within those shapes is updated automatically as you add or remove shapes and edit your text. You can always add a shape to a SmartArt graphic or replace a shape if none of the layouts are exactly right for you.

  1. On the Insert tab, in the Illustrations group, click Shapes.

Excel Insert tab image

  1. Right-click the shape that you want to add, and then click Lock Drawing Mode.
  2. Click anywhere in the document, and then drag to place the shape. Repeat this for each shape that you want to add.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

  1. After you add all of the shapes that you want, press ESC.

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Outlook

Instead of adding individual shapes to create a drawing, you may want to create a SmartArt graphic. In a SmartArt graphic, the arrangement of the shapes and the amount of text within those shapes is updated automatically as you add or remove shapes and edit your text. You can always add a shape to a SmartArt graphic or replace a shape if none of the layouts are exactly right for you.

  1. Insert a drawing canvas. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Word Insert tab

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button Button image.
  2. Right-click the shape that you want to add, and then click Lock Drawing Mode.
  3. Click anywhere in the document, and then drag to place the shape. Repeat this for each shape that you want to add.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

  1. After you add all of the shapes that you want, press ESC.

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PowerPoint

Instead of adding individual shapes to create a drawing, you may want to create a SmartArt graphic. In a SmartArt graphic, the arrangement of the shapes and the amount of text within those shapes is updated automatically as you add or remove shapes and edit your text. You can always add a shape to a SmartArt graphic or replace a shape if none of the layouts are exactly right for you.

  1. On the Home tab, in the Drawing group, click Shapes.

PowerPoint Home tab image

  1. Right-click the shape that you want to add, and then click Lock Drawing Mode.
  2. Click anywhere in the document, and then drag to place the shape. Repeat this for each shape that you want to add.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

  1. After you add all of the shapes that you want, press ESC.

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Publisher

  1. On the Objects toolbar, click AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) Button image.
  2. Point to a category, point to the dotted line, and then drag to make the menu float.
  3. Click the shape that you want to insert, and then drag until the shape is the size that you want. Repeat this step for each shape that you want to add.
  4. After you add all of the shapes that you want, press ESC.

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Word

Instead of adding individual shapes to create a drawing, you may want to create a SmartArt graphic. In a SmartArt graphic, the arrangement of the shapes and the amount of text within those shapes is updated automatically as you add or remove shapes and edit your text. You can always add a shape to a SmartArt graphic or replace a shape if none of the layouts are exactly right for you.

  1. Insert a drawing canvas. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Word Insert tab

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button Button image.
  2. Right-click the shape that you want to add, and then click Lock Drawing Mode.
  3. Click anywhere in the document, and then drag to place the shape. Repeat this for each shape that you want to add.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag.

  1. After you add all of the shapes that you want, press ESC.

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Add text to a shape

Which program are you using?


Excel

  • Click the shape that you want to add text to, and then type your text.

 Notes 

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Outlook

  • Right-click the shape that you want to add text to, click Add Text, and then type your text.

 Notes 

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PowerPoint

  • Click the shape that you want to add text to, and then type your text.

 Notes 

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Publisher

  • Click the shape that you want to add text to, and then type your text.

 Notes 

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Word

  • Right-click the shape that you want to add text to, click Add Text, and then type your text.

 Notes 

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Add a bulleted or numbered list to a shape

Which program are you using?


Excel

  1. Select the text in the shape that you want to add bullets or numbering to.
  2. On the Mini toolbar, click the arrow next to Bullets and Numbering, and then click Bullets and Numbering.
  3. Do one of the following:
    • To add bullets, click the Bulleted tab, and then choose the options that you want.
    • To add numbering, click the Numbered tab, and then choose the options that you want.

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Outlook

  1. On the Message tab, in the Basic Text group, click one of the following:

Outlook message tab image

  1. Select the text in the shape that you want to add bullets or numbering to.
    • To add bullets, click the arrow next to Bullets, and then choose the options that you want.
    • To add numbering, click the arrow next to Numbering, and then choose the options that you want.

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PowerPoint

  1. Select the text in the shape that you want to add bullets or numbering to.
  2. On the Mini toolbar, click the arrow next to Bullets and Numbering, and then click Bullets and Numbering.
  3. Do one of the following:
    • To add bullets, click the Bulleted tab, and then choose the options that you want.
    • To add numbering, click the Numbered tab, and then choose the options that you want.

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Publisher

  1. Select the text in the shape that you want to add bullets or numbering to.
  2. On the Formatting toolbar, click one of the following:
    • To add bullets, click Bullets Button image.
    • To add numbering, click NumberingButton image.

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Word

  1. Select the text in the shape that you want to add bullets or numbering to.
  2. Do one of the following:
    • On the Home tab, in the Paragraph group, click one of the following:

Word Home tab image

    • To add bullets, click the arrow next to Bullets, and then choose the options that you want.
    • To add numbering, click the arrow next to Numbering, and then choose the options that you want.

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Add a Quick Style to a shape

 Important   Quick Styles are available only in these 2007 Office release programs: Excel, Outlook, Word, and PowerPoint.

Quick Styles are combinations of different formatting options that are displayed in a thumbnail in the Quick Style gallery in the Shape Styles group. When you place your pointer over a Quick Style thumbnail, you can see how the Shape Style (or Quick Style) affects your shape.

Which program are you using?


Excel

  1. Click the shape that you want to apply a new or different Quick Style to.
  2. Under Drawing Tools, on the Format tab, in the Shape Styles group, click the Quick Style that you want.

To see more Quick Styles, click the More button Button image.

 Tip   You can also add a fill or effect to your shape.

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Outlook

  1. Click the shape that you want to apply a new or different Quick Style to.
  2. Under Drawing Tools, on the Format tab, in the Shape Styles group, click the Quick Style that you want.

To see more Quick Styles, click the More button Button image.

 Tip   You can also add a fill or effect to your shape.

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Word

  1. Click the shape that you want to apply a new or different Quick Style to.
  2. Under Drawing Tools, on the Format tab, in the Shape Styles group, click the Quick Style that you want.

To see more Quick Styles, click the More button Button image.

 Tip   You can also add a fill or effect to your shape.

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Change from one shape to another shape

Which program are you using?


Excel

  1. Click the shape that you want to change to a different shape.

To change multiple shapes, press CTRL while you click the shapes that you want to change.

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click Edit Shape Edit shape button image, point to Change Shape, and then click the new shape that you want.

Drawing Tools Format tab

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Outlook

To change from one shape to another shape, delete the shape, and then add the new one.

 Note   To change multiple shapes, press CTRL while you click the shapes that you want to change.

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PowerPoint

  1. Click the shape that you want to change to a different shape.

To change multiple shapes, press CTRL while you click the shapes that you want to change.

  1. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click Edit Shape Edit shape button image, point to Change Shape, and then click the new shape that you want.

Drawing Tools Format tab

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Publisher

  1. Click the AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) that you want to change.

To change multiple AutoShapes, press CTRL while you click the AutoShapes that you want to change.

  1. On the Arrange menu, point to Change AutoShape, point to a category, and then click the new shape that you want.

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Word

To change from one shape to another shape, delete the shape, and then add the new one.

 Note   To change multiple shapes, press CTRL while you click the shapes that you want to change.

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Delete a shape from your document

Do the following for all programs listed in the Applies To at the top of the article.

  • Click the shape that you want to delete, and then press DELETE.

To delete multiple shapes, press CTRL while you click the shapes that you want to delete, and then press DELETE.

 Tip   For more information about selecting a shape to delete, see Select a shape or other object.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Publisher 2007, Word 2007