About file properties

Document properties are details about a file that help identify it — for example, a descriptive title, the author name, the subject, and keywords that identify topics or other important information in the file. Use document properties to display information about a file or to help organize your files so that you can find them easily later. You can also search for documents based on document properties.

ShowTypes of document properties

There are four types of document properties:

ShowSetting document properties

You can set document properties for the active file you're working on in any Microsoft Office application. If you want to be reminded to set document properties for every file you create, you can have Microsoft Excel, Word, or PowerPoint automatically display the Properties dialog box when you save files for the first time. When you add a file to a document library, you are automatically prompted for the file's document library properties.

ShowViewing document properties

If a document is open, you can view its properties by using the Properties command.

You can view the properties of any document by selecting the document in Windows Explorer or in the Open, Save, or Search dialog boxes. When you view a document library listing in a Web browser, each document name is listed along with its document library properties.

Applies to:
Access 2003, Excel 2003, Outlook 2003, PowerPoint 2003, Word 2003