Manage recordings in Lync Recording Manager

With Microsoft Lync 2010 Recording Manager, you can manage the Microsoft Lync 2010 conversations and meetings that you have recorded. To learn how use Lync Recording Manager to record meetings and to listen to recordings, see Record and play back meetings in Lync 2010.

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Explore Recording Manager

All of your saved recordings appear in Recording Manager. From within Recording Manager, you can play recordings, rename recordings, or create a video format that you can share with others. Accomplish these tasks by using the Lync Recordings tab and the Windows Media Recordings (.wmv) tab in Recording Manager.

To open Recording Manager, click Start, click All Programs, click Microsoft Lync, and then click Microsoft Lync Recording Manager.

Explore the Lync Recordings tab

Click the Lync Recordings tab to see Lync 2010 recordings saved on your computer. In the Lync Recordings tab, you can play, rename, delete, or browse to Lync recordings. You can also save all or parts of the recording in Windows Media format and publish it to others.

When you play a recording from within Recording Manager, the recording opens and plays in Microsoft Lync 2010 Recording Player. Lync 2010 Recording Player provides a rich viewing experience for the presenter who created the recording. You can view the audio, video, instant messaging (IM) conversations, application sharing, Microsoft PowerPoint presentations, whiteboard, and polling portions of the Lync recording just as they were experienced during the Lync meeting or conversation. You can also hide any of these features so that you can focus on other parts of the Lync recording. With indexing, you can listen to a particular speaker or view specific content, and you can also access a list of attendees and download attachments.

 Note    If Error appears in the Status column for a recording, a problem occurred when the recording was originally saved. You can try to recover the recording by right-clicking the recording, and then clicking Retry. Lync Recording Manager will attempt to reprocess the recording. If the recording is recoverable, the Status will change to Complete.

Explore the Windows Media Recordings (.wmv) tab

Click the Windows Media Recordings (.wmv) tab to display the Lync recordings you chose to save in a video format. In the Windows Media Recordings (.wmv) tab, you can play, delete, or browse to a video on your computer or another network location. You can easily share a Windows Media video file with others.

There are two ways to create a Windows Media version of a recording: you can automatically create one when you end a Lync session and save the recording (by selecting Also create a version that you can publish to others), or you can create one later from within the Lync Recordings tab.

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Play a recording in Lync Recording Manager

  1. Click either the Lync Recordings tab or the Windows Media Recordings (.wmv) tab
  2. Click a recording, and then click Play.

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Publish a recording you can share with others

You can make a recording available to others by saving all or parts of the Lync recording as a Windows Media file and publishing the Windows Media file to a shared network location or a Microsoft SharePoint Server 2010 asset library.

  1. Click Start, click All Programs, click Microsoft Lync, and then click Microsoft Lync Recording Manager.
  2. Click the Lync Recordings tab.
  3. Click a recording, and then click Publish.
  4. To change the name of the recording, under Recording file name, type a new name.
  5. To change the location of the recording, under Save to, do one of the following:
  • In the text box, paste a Web address, such as a SharePoint Server 2010 asset library URL.
  • Click Browse, and navigate to the folder where you want to save the video.

 Note    If you have SharePoint Server 2010 and the appropriate rights, you can save the recording to a Microsoft SharePoint asset library. If you have trouble uploading the file to SharePoint Server 2010, ask the SharePoint administrator to increase both the default maximum upload size (default 50 MB) and the upload timeout setting.

  1. To select the type of content that you want to include in the published video or to specify the recording start and end time, click Options.
  2. Under Content in video, select the check boxes next to the type of content you want to include. If a content type is not available, it was not originally included in the Lync session.

 Note    If certain content in the original Lync session was very large in size (for example, a large whiteboard, a long IM session, or dual monitor sharing), the content may be less readable in the finished video. Additionally, any ink messages in the instant messaging portion of the recording are usually truncated because of limited width in the finished video.

  1. Under Time, use Start Time and End Time to select where in the original recording you want the published version to start or end.

 Tip    In the Windows Media Recordings tab, you can copy a recording’s full path and filename to your clipboard by right-clicking the recording and then clicking Copy Location. You can then paste the path into an email message, for example. This feature is especially useful if you saved a Windows Media recording on a network share and you want to send the location to other people.

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Rename a recording

To rename a recording, do the following:

 Note    These steps change the name of the recording but not its location.

  1. Click Start, click All Programs, click Microsoft Lync, and then click Microsoft Lync Recording Manager.
  2. Click the Lync Recordings tab.
  3. Click a recording, and then click Rename. The recording title is highlighted.
  4. Type a new name, and the press ENTER.

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Delete a recording

To delete a recording, do the following:

  1. Click Start, click All Programs, click Microsoft Lync, and then click Microsoft Lync Recording Manager.
  2. Click either the Lync Recordings tab or the Windows Media Recordings (.wmv) tab.
  3. Click a recording, and then click Delete.

 Note    When a Windows Media recording is located on a different computer, deleting a recording removes only the link to the recording from Recording Manager. To delete the actual recording, you must delete it in the location where the recording is saved.

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Applies to:
Lync 2010