Change meeting options during the meeting

During an online meeting or conference call, you can change the access and presenter options for people who haven’t yet joined. You can also modify the way that participants can interact with meeting content.

What do you want to do?


Open the meeting options page during the meeting

To set options during the meeting, do the following:

  1. In the Microsoft Lync 2010 meeting or group conversation window, click the Join Information and Meeting Options link.
  2. In the Join Information and Meeting Options dialog box, click the Meeting Options button.
  3. Change the meeting options as required. For details, see the Set access and presenter options and Set private viewing and annotation privileges sections later in this topic.
  4. Click OK to save your changes.

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Set Access and Presenter options

To set Access and Presenter options, do the following:

  • In the Online Meeting Options dialog box, under Access and Presenters, modify the lobby and presenter settings for people who have not yet joined the meeting.

Access options determine which participants must wait in the lobby The lobby—new in Lync 2010—is an online waiting area. You can control access to the meeting, or admit someone who doesn’t have the correct meeting credentials. People in the lobby can be admitted singly or all at once. before being admitted by a presenter. The following table describes each option in detail.

Access option Who waits in the lobby When to choose this option
Organizer only (locked) Everyone You don’t want people viewing your handouts or Microsoft PowerPoint slides before the meeting
People I invite from my company People who don’t have an account on your network, and people who weren’t invited You are discussing something sensitive or confidential
People from my company People who don’t have an account on your network All of the participants have an account on your organization’s network.
Everyone including people outside my company (there are no restrictions) No one You are inviting outside participants
People dialing in by phone bypass the lobby If selected, anyone dialing in goes directly into the meeting. If cleared, callers must wait in the lobby Not available for Organizer only (locked) meetings, and not recommended for People I invite from my company meetings.

Presenter options control which participants are automatically given presenter Presenters can share or upload meeting content, request permission to modify content shared by others, set in-meeting options, mute or unmute others, and admit anyone who is waiting in the lobby. The meeting organizer is automatically a presenter. privileges when they join the meeting. The following table describes each option in detail.

Presenter option Who is a presenter When to choose this option
People from my company Everyone who joins and has an account on your network For group work sessions, where all participants work at your organization and can share and modify meeting content
Everyone including people outside my company (there are no restrictions) Everyone who joins For group work sessions with people who don’t have an account on your network
People the organizer made presenters when the meeting was scheduled The organizer and the participants originally chosen as presenters You don’t want anyone else to join the meeting with presenter privileges

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Set private viewing and annotation privileges

To change the default viewing and annotation options, do the following:

  • In the Online Meeting Options dialog box, under Privileges, do one or both of the following, as appropriate:
  • Change View privately to Everyone or None. By default only presenters can page through meeting content at their own pace without affecting what everyone else in the meeting sees. Choose None (organizer only) if you prefer to control what participants are looking at during the meeting.
  • Change Annotate presentations to Presenters only or None. Normally everyone in the meeting can add annotations to a PowerPoint presentation.

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Applies to:
Lync 2010