|Items marked with an asterisk (*) are available in Microsoft Office Accounting Professional 2008 only.
The Payment List provides a summarized view of all payments made by your company to customers, vendors, or employees.
All payments are listed when you open the Payment List from the Banking home page or menu. Other lists display payments related to the home page or the Banking menu from which you open the list. For example, only payments to vendors are displayed if you open the Vendor Payments List from the Vendors home page.
Open the list
Do one of the following:
- Open the Payments List
On the Banking menu, point to Banking Lists, and then click Payments.
- Open the Customer Refunds List
On the Customers menu, point to Customer Lists, and then click Customer Refunds.
- Open the Vendor Payments List
On the Vendors menu, point to Vendor Lists, and then click Vendor Payments.
- Open the Employee Payments List
On the Employees menu, point to Employee Lists, and then click Employee Payments.
List columns and descriptions
Information in the list is read-only. To make changes to a document, you must open it from the list.
||Click the arrow next to Current View to select a different list view. For example, select All payments that have been created, or select only Not Issued, Issued, or Voided payments.
||Displays the date a payment was created.
||Displays the number that has been assigned to an issued payment. This number cannot be changed.
||Indicates the status of a payment, which is Issued or Not Issued.
||Displays the date a payment was issued.
||Displays the name of the payee.
||Displays the type of payment.
||Displays the payment method (check, cash, or credit card) used to make the payment.
Displays the amount paid.
*When Microsoft Office Accounting 2008 is set to use foreign currency, the column displays the amount paid in the currency used for the payment.
||Displays the code for the currency used for the payment when Office Accounting 2008 is set to use foreign currency.
|*Amount Paid (USD)
||Displays the amount of the amount paid in U.S. dollars (USD) when Accounting 2008 is set to use foreign currency.
For more information about using foreign currency in Accounting 2008, see Use foreign currency.
Tasks you can perform in the Payment List
You can perform these tasks in the Payment List.
|Add a new payment
||In the upper-left corner of a Payment List, click Add a new Payment.
|Void a payment
||Right-click a payment, and then click Void. A payment cannot be deleted or edited.
|Mark a payment as issued
||If you tried to print a check, but wrote it manually instead, you can mark the payment as issued. Right-click a payment, and then click Mark as Issued.
|Reissue a payment
||Click Reissue Payment to reissue a previously issued payment.
|Cancel an online vendor payment
Right-click an issued vendor payment, and then click Cancel Payment. For more information, see Cancel online vendor payments.
Note This option is only available on the Vendor Payments List and the Payment List.
Actions menu commands
On the Actions menu, you can select the following commands.
- Handle a customer return or refund
- Reimburse an employee for expenses