| Option |
Description |
| Top section of form |
| Date |
Displays the current date. To enter another date, click the arrow next to Date to open the calendar. |
| No. |
Displays a unique identifier for the document. It is based on incremental sequencing from the previous form of the same type. You can enter a different employee reimbursement number. |
| Pay to |
(Required.) Click the arrow next to Pay to to select an employee, or select Add a new Employee. |
| Address |
If you entered address information when you created an employee, the home address appears in the Address field. Click the arrow next to Address to select another address, |
| Pay from |
(Required.) Click the arrow next to Pay from to select the account from which you are making the payment. |
| Amount |
Type the amount of the payment in dollars and cents, for example $101.56. You can type whole dollar amounts by typing the numbers and Microsoft Office Accounting 2008 adds the zeros. |
| Payment method |
(Required.) Displays the type of payment that you are making. Click the arrow next to Payment method, and select Cash, Check, or Credit Card.
| Option |
Description |
| Cash |
Payment is recorded when you save the form. |
| Check |
Print Checks dialog box opens when you save the form and click Issue Payment on the toolbar. |
| Credit Card |
Payment is recorded when you save the form. If you have signed up for credit card processing, the Microsoft Windows Live ID sign in box opens. |
|
| To be printed |
If you select checks as the payment method, the To be printed check box is automatically selected. This allows you to save a payment form to print later and causes the Check no. field to be unavailable. If you are recording a handwritten check, clear the To be printed check box, and then type the check number in the Check no. field. If you select Cash or Credit Card, the field is unavailable. |
| Check no. |
If you are recording a handwritten check, type the check number. The field is unavailable unless you selected check as the payment method and cleared the To be printed check box. |
| Ending balance |
(Read-only.) Displays the current book balance of the selected bank account. Office Accounting 2008 updates the balance when you enter an amount in the Amount field. |
| Items and expenses table |
| Type |
The information that you can enter on a line is determined by your selection in the Type column. For each line, click Type  , and then select the type of entry you want to add.
 Add an expense
Expense accounts track financial transactions and can be used for operating expense purchases (for example, office supplies) or buying assets.
| Option |
Description |
| Name |
Click the arrow to select an account, or select Add a new Financial Account. If you entered an account in the Expense account field on the Details tab of an Employee form, the account is automatically entered. You can change the account if you choose. |
| Description |
Type a description for the selected account. |
| Qty. |
If necessary, type the quantity purchased in units. |
| Unit Price |
If necessary, type the price per unit. |
| Line Total |
Displays the Qty. column multiplied by the Unit Price column. You can type the total in this column and not enter information in the Qty. or Unit Price columns. |
Add an item
If you select Item, the following columns are activated.
| Option |
Description |
| Name |
Click the arrow to select an item, or select Add a new Item. |
| Description |
Displays the description entered on the item record. You can edit this column. |
| Qty. |
You can type an integer or decimal quantity.
Note If you enter a negative quantity for an inventory item, you restore the item to your inventory. If you enter a positive quantity, you sell that item to a customer and remove it from inventory.
|
| Unit Price |
Displays the cost per unit based on the cost records in Accounting 2008. You can edit this column. |
| Line Total |
Displays the Qty. field multiplied by the Unit Price field. You can edit this column. |
Add a comment
A Comment is an additional line of text that appears on the printed employee reimbursement. Only the Description, Job, and Class columns are activated.
Modify the table
You can make some changes directly in the Items and expenses table.
| Option |
Description |
| Delete a line |
Select a line, right-click, and then click Delete on the shortcut menu. You can only delete a line item if the employee reimbursement is not paid. To delete a line on a saved employee reimbursement, you must edit it. |
| Insert a line |
Select a line, right-click, and then click Insert on the shortcut menu. A new line is inserted above the selected line. You can only insert a line item if the employee reimbursement is not paid. To insert a line on a saved employee reimbursement, you must edit it. |
| Move a column |
Click the column heading and drag it to where you want it. |
|
| Bottom section of form |
| Memo |
Type information or comments that you want to be printed on a check or recorded for the payment. |
| Reference |
Type a reference number that relates to the payment. |
| Total |
(Read-only.) Displays the sum of the table line items. |
