Add, edit, or delete a bank account

Every bank account appears in the Chart of Accounts, and every bank transaction is entered into its bank account register.

 Note   When you set up online banking, your account records are linked directly with your bank or other financial institution.

ShowAdd a bank account

  1. On the Banking menu, click New Bank Account.
  2. Enter the information on the Bank Account form.

 Note   The account number determines the account's position within its grouping in the Chart of Accounts. This field appears on the account form if you selected the Use account numbers check box in the Preferences dialog box.

  1. Do one of the following:
    • On the toolbar, click Save and Close.
    • To save the new account and add another account, click Save and New.

ShowEdit a bank account

  1. Do one of the following:
    • On the Company menu, point to Company Lists, and then click Chart of Accounts.
    • On the Banking menu, point to Banking Lists, and then click Chart of Accounts.

 Note   Use the entry in the Type column to locate bank accounts.

  1. Right-click the bank account, and then click Open Selected Items.
  2. Enter the information on the Bank Account form.
  3. Do one of the following:
    • On the toolbar, click Save and Close.
    • To save your changes and add a new account, click Save and New.

ShowDelete or inactivate a bank account

If a bank account does not have an opening balance or transactions associated with it, you can delete it. You cannot delete an account where you have entered transactions, including the opening balance, but you can change its status to Inactive.

ShowDelete a bank account

  1. Do one of the following:
    • On the Company menu, point to Company Lists, and then click Chart of Accounts.
    • On the Banking menu, point to Banking Lists, and then click Chart of Accounts.

 Note   Use the entry in the Type column to locate bank accounts.

  1. Right-click the bank account name, and then click Delete.
  2. To confirm, click Yes.

ShowMake a bank account inactive

An account with Inactive status does not appear in dialog boxes, forms, or wizard lists. When you change an account status to Inactive, you will no longer be able to select it from those lists, although you can still post entries to its account register, which you can find in the Chart of Account Inactive view.

  1. Do one of the following:
    • On the Company menu, point to Company Lists, and then click Chart of Accounts.
    • On the Banking menu, point to Banking Lists, and then click Chart of Accounts.

 Note   Use the entry in the Type column to locate bank accounts.

  1. Select the bank account name.
  2. On the Edit menu, click Make Inactive.

 Note   To make an inactive account active, on the Edit menu, click Make Active.

 
 
Applies to:
Accounting 2008