Keyboard shortcuts for Access - Access - Microsoft Office Online

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Keyboard shortcuts for Access

Applies to: Microsoft Office Access 2007

You can use keyboard shortcuts for quick access to frequently used commands or operations. The following sections list the keyboard shortcuts available in Microsoft Office Access 2007. You can also use keyboard shortcuts to move the focus to a menu, command, or control without using the mouse.

General shortcut keys

Show Global Access shortcut keys

Show Opening databases

To do this	Press
Open a new database	CTRL+N
Open an existing database	CTRL+O
Exit Office Access 2007Access	ALT+F4

Show Printing and saving

To do this	Press
Print the current or selected object	CTRL+P
Open the Print dialog box from Print Preview	P or CTRL+P
Open the Page Setup dialog box from Print Preview	S
Cancel Print Preview or Layout Preview	C or ESC
Save a database object	CTRL+S or SHIFT+F12
Open the Save As dialog box	F12

Show Using a combo box or list box

To do this	Press
Open a combo box	F4 or ALT+DOWN ARROW
Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box	F9
Move down one line	DOWN ARROW
Move down one page	PAGE DOWN
Move up one line	UP ARROW
Move up one page	PAGE UP
Exit the combo box or list box	TAB

Show Finding and replacing text or data

To do this	Press
Open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)	CTRL+F
Open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)	CTRL+H
Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)	SHIFT+F4

Show Working in Design view

To do this	Press
Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When working in a form or report, press ESC to leave Navigation mode.	F2
Switch to the property sheet (Design view in forms and reports in both Access databases and Access projects)	F4
Switch to Form view from form Design view	F5
Switch between the upper and lower portions of a window (Design view of queries, and the Advanced Filter/Sort window)	F6
Cycle through the field grid, field properties, Navigation Pane, access keys in the Keyboard Access System, Zoom controls, and the security bar (Design view of tables)	F6
Open the Choose Builder dialog box (Design view window of forms and reports)	F7
Open the Visual Basic Editor from a selected property in the property sheet for a form or report	F7
Switch from the Visual Basic Editor back to form or report Design view	SHIFT+F7 or ALT+F11

Show Editing controls in form and report Design view

To do this	Press
Copy the selected control to the Clipboard	CTRL+C
Cut the selected control and copy it to the Clipboard	CTRL+X
Paste the contents of the Clipboard in the upper-left corner of the selected section	CTRL+V
Move the selected control to the right (except controls that are part of a layout)	RIGHT ARROW or CTRL+RIGHT ARROW
Move the selected control to the left (except controls that are part of a layout)	LEFT ARROW or CTRL+LEFT ARROW
Move the selected control up	UP ARROW or CTRL+UP ARROW
Move the selected control down	DOWN ARROW or CTRL+DOWN ARROW
Increase the height of the selected control	SHIFT+DOWN ARROW
Increase the width of the selected control Note If used with controls that are in a layout, the entire layout is resized	SHIFT+RIGHT ARROW
Reduce the height of the selected control	SHIFT+UP ARROW
Reduce the width of the selected control Note If used with controls that are in a layout, the entire layout is resized	SHIFT+LEFT ARROW

Show Window operations

Note By default, Microsoft Office Access 2007 databases display as tabbed documents. To use windowed documents, click the Microsoft Office Button Button image , and then click Access Options. In the Access Options dialog box, click Current Database and, under Document Window Options, click Overlapping Windows.

To do this	Press
Toggle the Navigation Pane	F11
Cycle between open windows	CTRL+F6
Restore the selected minimized window when all windows are minimized	ENTER
Turn on Resize mode for the active window when it is not maximized; press the arrow keys to resize the window	CTRL+F8
Display the Control menu	ALT+SPACEBAR
Display the shortcut menu	SHIFT+F10
Close the active window	CTRL+W or CTRL+F4
Switch between the Visual Basic Editor and the previous active window	ALT+F11

Show Working with Wizards

To do this	Press
Toggle the focus forward between controls in the wizard	TAB
Move to the next page of the wizard	ALT+N
Move to the previous page of the wizard	ALT+B
Complete the wizard	ALT+F

Show Miscellaneous

To do this	Press
Display the complete hyperlink address for a selected hyperlink	F2
Check spelling	F7
Open the Zoom box to conveniently enter expressions and other text in small input areas	SHIFT+F2
Display a property sheet in Design view	ALT+ENTER
Exit Access or close a dialog box	ALT+F4
Invoke a Builder	CTRL+F2
Toggle forward between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.	CTRL+RIGHT ARROW or CRTL+COMMA (,)
Toggle back between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view. Note CTRL+PERIOD (.) does not work under all conditions with all objects.	CTRL+LEFT ARROW or CRTL+PERIOD (.)

Show Navigation Pane shortcut keys

Show Editing and navigating the Object list

To do this	Press
Rename a selected object	F2
Move down one line	DOWN ARROW
Move down one window	PAGE DOWN
Move to the last object	END
Move up one line	UP ARROW
Move up one window	PAGE UP
Move to the first object	HOME

Show Navigating and opening objects

To do this	Press
Open the selected table or query in Datasheet view	ENTER
Open the selected form or report	ENTER
Run the selected macro	ENTER
Open the selected table, query, form, report, data access page, macro, or module in Design view	CTRL+ENTER
Display the Immediate window in the Visual Basic Editor	CTRL+G

Show Work with menus

To do this	Press
Show the shortcut menu	SHIFT+F10
Show the access keys	ALT or F10
Show the program icon menu (on the program title bar)	ALT+SPACEBAR
With the menu or submenu visible, select the next or previous command	DOWN ARROW or UP ARROW
Select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu	LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu	HOME or END
Close the visible menu and submenu at the same time	ALT
Close the visible menu; or, with a submenu visible, to close the submenu only	ESC

Show Work in windows and dialog boxes

Show Using a program window

To do this	Press
Switch to the next program	ALT+TAB
Switch to the previous program	ALT+SHIFT+TAB
Show the Windows Start menu	CTRL+ESC
Close the active database window	CTRL+W
Switch to the next database window	CTRL+F6
Switch to the previous database window	CTRL+SHIFT+F6
Restore the selected minimized window when all windows are minimized	ENTER

Show Using a dialog box

To do this	Press
Switch to the next tab in a dialog box	CTRL+TAB
Switch to the previous tab in a dialog box	CTRL+SHIFT+TAB
Move to the next option or option group	TAB
Move to the previous option or option group	SHIFT+TAB
Move between options in the selected drop-down list box, or to move between some options in a group of options	Arrow keys
Perform the action assigned to the selected button; select or clear the check box	SPACEBAR
Move to the option by the first letter in the option name in a drop-down list box	Letter key for the first letter in the option name you want (when a drop-down list box is selected)
Select the option, or to select or clear the check box by the letter underlined in the option name	ALT+letter key
Open the selected drop-down list box	ALT+DOWN ARROW
Close the selected drop-down list box	ESC
Perform the action assigned to the default button in the dialog box	ENTER
Cancel the command and close the dialog box	ESC
Close a dialog box	ALT+F4

Show Editing in a text box

To do this	Press
Move to the beginning of the entry	HOME
Move to the end of the entry	END
Move one character to the left or right	LEFT ARROW or RIGHT ARROW
Move one word to the left or right	CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the beginning of the entry	SHIFT+HOME
Select from the insertion point to the end of the entry	SHIFT+END
Change the size of the selection by one character to the left	SHIFT+LEFT ARROW
Change the size of the selection by one character to the right	SHIFT+RIGHT ARROW
Change the size of the selection by one word to the left	CTRL+SHIFT+LEFT ARROW
Change the size of the selection by one word to the right	CTRL+SHIFT+RIGHT ARROW

Show Work with the Open, File New Database, and Save As dialog boxes

To do this	Press
Go to the previous folder ()	ALT+1
Open the folder up one level from the open folder (Up One Level button )	ALT+2
Delete the selected folder or file (Delete button )	DEL
Create a new subfolder in the open folder (Create New Folder button )	ALT+4
Switch between Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views	ALT+5
Show the Tools menu (Tools button)	ALT+L

Show Work with property sheets

Show Using a property sheet with a form or report

To do this	Press
Toggle the property sheet tab	F4
Move among choices in the control drop-down list one item at a time	DOWN ARROW or UP ARROW
Move among choices in the control drop-down list five items at a time	PAGE DOWN or PAGE UP
Move to the property sheet tabs from the control drop-down list	TAB
Move among the property sheet tabs with a tab selected, but no property selected	LEFT ARROW or RIGHT ARROW
With a property already selected, move down one property on a tab	TAB
With a property selected, move up one property on a tab; or if already at the top, move to the control drop-down list	SHIFT+TAB
Toggle forward between tabs when a property is selected	CTRL+TAB
Toggle backward between tabs when a property is selected	CTRL+SHIFT+TAB

Show Using a property sheet with a table or query

To do this	Press
Toggle the property sheet tab	F4
With a tab selected, but no property selected, move among the property sheet tabs	LEFT ARROW or RIGHT ARROW
Move to the property sheet tabs when a property is selected	CTRL+TAB
Move to the first property of a tab when no property is selected	TAB
Move down one property on a tab	TAB
Move up one property on a tab; or if already at the top, select the tab itself	SHIFT+TAB
Toggle forward between tabs when a property is selected	CTRL+TAB
Toggle backward between tabs when a property is selected	CTRL+SHIFT+TAB

Show Work with the Field List pane

To do this	Press
Toggle the Field List pane	ALT+F8
Add the selected field to the form or report detail section	ENTER
Move up or down the Field List pane	UP ARROW or DOWN ARROW
Move to the upper Field List pane from the lower pane	SHIFT+TAB
Move to the lower Field List pane from the upper pane	TAB

Show Keyboard shortcuts for using the Help window

To do this	Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic	TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article	SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink	ENTER
Move back to the previous Help topic	ALT+LEFT ARROW
Move forward to the next Help topic	ALT+RIGHT ARROW
Open the Print dialog box	CTRL+P
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.	UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.	PAGE UP AND PAGE DOWN
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).	SHIFT+F10

Show Send e-mail messages

To do this	Press
Send the active database object (the object selected in the Navigation Pane) as an e-mail message	ALT+F+E
Open the Address Book from within Outlook	CTRL+SHIFT+B
Check the names in the To, Cc, and Bcc boxes against the Address Book	ALT+K or CTRL+K
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active	TAB
Select the previous field or button in the e-mail header	SHIFT+TAB

Keys for working with text and data

Show Select text and data

Show Selecting text in a field

To do this	Press
Change the size of the selection by one character to the right	SHIFT+RIGHT ARROW
Change the size of the selection by one word to the right	CTRL+SHIFT+RIGHT ARROW
Change the size of the selection by one character to the left	SHIFT+LEFT ARROW
Change the size of the selection by one word to the left	CTRL+SHIFT+LEFT ARROW

Show Selecting a field or record

Note To cancel a selection, use the opposite arrow key.

To do this	Press
Select the next field	TAB
Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When using a form or report, press ESC to leave Navigation mode.	F2
Switch between selecting the current record and the first field of the current record, in Navigation mode	SHIFT+SPACEBAR
Extend selection to the previous record, if the current record is selected	SHIFT+UP ARROW
Extend selection to the next record, if the current record is selected	SHIFT+DOWN ARROW
Select all records	CTRL+A or CTRL+SHIFT+SPACEBAR

Show Extending a selection

To do this	Press
Turn on Extend mode (in Datasheet view, Extended Selection appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record, and all records	F8
Extend a selection to adjacent fields in the same row in Datasheet view	LEFT ARROW or RIGHT ARROW
Extend a selection to adjacent rows in Datasheet view	UP ARROW or DOWN ARROW
Undo the previous extension	SHIFT+F8
Cancel Extend mode	ESC

Show Selecting and moving a column in Datasheet view

To do this	Press
Select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only	CTRL+SPACEBAR
Select the column to the right, if the current column is selected	SHIFT+RIGHT ARROW
Select the column to the left, if the current column is selected	SHIFT+LEFT ARROW
Turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left	CTRL+SHIFT+F8

Show Edit text and data

Note If the insertion point is not visible, press F2 to display it.

Show Moving the insertion point in a field

To do this	Press
Move the insertion point one character to the right	RIGHT ARROW
Move the insertion point one word to the right	CTRL+RIGHT ARROW
Move the insertion point one character to the left	LEFT ARROW
Move the insertion point one word to the left	CTRL+LEFT ARROW
Move the insertion point to the end of the field, in single-line fields; or to move it to the end of the line in multi-line fields	END
Move the insertion point to the end of the field, in multiple-line fields	CTRL+END
Move the insertion point to the beginning of the field, in single-line fields; or to move it to the beginning of the line in multi-line fields	HOME
Move the insertion point to the beginning of the field, in multiple-line fields	CTRL+HOME

Show Copying, moving, or deleting text

To do this	Press
Copy the selection to the Clipboard	CTRL+C
Cut the selection and copy it to the Clipboard	CTRL+X
Paste the contents of the Clipboard at the insertion point	CTRL+V
Delete the selection or the character to the left of the insertion point	BACKSPACE
Delete the selection or the character to the right of the insertion point	DELETE
Delete all characters to the right of the insertion point	CTRL+DELETE

Show Undoing changes

To do this	Press
Undo typing	CTRL+Z or ALT+BACKSPACE
Undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record	ESC

Show Entering data in Datasheet or Form view

To do this	Press
Insert the current date	CTRL+SEMICOLON (;)
Insert the current time	CTRL+SHIFT+COLON (:)
Insert the default value for a field	CTRL+ALT+SPACEBAR
Insert the value from the same field in the previous record	CTRL+APOSTROPHE (')
Add a new record	CTRL+PLUS SIGN (+)
In a datasheet, delete the current record	CTRL+MINUS SIGN (-)
Save changes to the current record	SHIFT+ENTER
Switch between the values in a check box or option button	SPACEBAR
Insert a new line	CTRL+ENTER

Show Refreshing fields with current data

To do this	Press
Recalculate the fields in the window	F9
Requery the underlying tables; in a subform, this requeries the underlying table for the subform only	SHIFT+F9
Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box	F9

Keys for navigating records

Show Navigate in Design view

To do this	Press
Switch between Edit mode (with insertion point displayed) and Navigation mode	F2
Toggle the property sheet	F4
Switch to Form view from form Design view	F5
Switch between the upper and lower portions of a window (Design view of macros, queries, and the Advanced Filter/Sort window) Use F6 when the TAB key does not take you to the section of the screen you want.	F6
Toggle forward between the design pane, properties, Navigation Pane, access keys, and Zoom controls (Design view of tables, forms, and reports)	F6
Open the Visual Basic Editor from a selected property in the property sheet for a form or report	F7
Invokes the Field List pane in a form, report, or data access page. If the Field List pane is already open, focus moves to the Field List pane.	ALT+F8
When you have a code module open, switch from the Visual Basic Editor to form or report Design view	SHIFT+F7
Switch from a control's property sheet in form or report Design view to the design surface without changing the control focus	SHIFT+F7
Display a property sheet	ALT+ENTER
Copy the selected control to the Clipboard	CTRL+C
Cut the selected control and copy it to the Clipboard	CTRL+X
Paste the contents of the Clipboard in the upper-left corner of the selected section	CTRL+V
Move the selected control to the right by a pixel along the page's grid	RIGHT ARROW
Move the selected control to the left by a pixel along the page's grid	LEFT ARROW
Move the selected control up by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.	UP ARROW
Move the selected control down by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.	DOWN ARROW
Move the selected control to the right by a pixel (irrespective of the page's grid)	CTRL+RIGHT ARROW
Move the selected control to the left by a pixel (irrespective of the page's grid)	CTRL+LEFT ARROW
Move the selected control up by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.	CTRL+UP ARROW
Move the selected control down by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.	CTRL+DOWN ARROW
Increase the width of the selected control (to the right) by a pixel Note For controls in a stacked layout, this increases the width of the whole layout.	SHIFT+RIGHT ARROW
Decrease the width of the selected control (to the left) by a pixel Note For controls in a stacked layout, this decreases the width of the whole layout.	SHIFT+LEFT ARROW
Decrease the height of the selected control (from the bottom) by a pixel	SHIFT+UP ARROW
Increase the height of the selected control (from the bottom) by a pixel	SHIFT+DOWN ARROW

Show Navigate in Datasheet view

Show Going to a specific record

To do this	Press
Move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER	F5

Show Navigating between fields and records

To do this	Press
Move to the next field	TAB or RIGHT ARROW
Move to the last field in the current record, in Navigation mode	END
Move to the previous field	SHIFT+TAB, or LEFT ARROW
Move to the first field in the current record, in Navigation mode	HOME
Move to the current field in the next record	DOWN ARROW
Move to the current field in the last record, in Navigation mode	CTRL+DOWN ARROW
Move to the last field in the last record, in Navigation mode	CTRL+END
Move to the current field in the previous record	UP ARROW
Move to the current field in the first record, in Navigation mode	CTRL+UP ARROW
Move to the first field in the first record, in Navigation mode	CTRL+HOME

Show Navigating to another screen of data

To do this	Press
Move down one screen	PAGE DOWN
Move up one screen	PAGE UP
Move right one screen	CTRL+PAGE DOWN
Move left one screen	CTRL+PAGE UP

Show Navigate in subdatasheets

Show Going to a specific record

To do this	Press
Move from the subdatasheet to move to the record number box; then type the record number and press ENTER	ALT+F5

Show Expanding and collapsing subdatasheet

To do this	Press
Move from the datasheet to expand the record's subdatasheet	CTRL+SHIFT+DOWN ARROW
Collapse the subdatasheet	CTRL+SHIFT+UP ARROW

Show Navigating between the datasheet and subdatasheet

To do this	Press
Enter the subdatasheet from the last field of the previous record in the datasheet	TAB
Enter the subdatasheet from the first field of the following record in the datasheet	SHIFT+TAB
Exit the subdatasheet and move to the first field of the next record in the datasheet	CTRL+TAB
Exit the subdatasheet and move to the last field of the previous record in the datasheet	CTRL+SHIFT+TAB
From the last field in the subdatasheet to enter the next field in the datasheet	TAB
From the datasheet to bypass the subdatasheet and move to the next record in the datasheet	DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet	UP ARROW

Note You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view.

Show Navigate in Form view

Show Going to a specific record

To do this	Press
Move to the record number box; then type the record number and press ENTER	F5

Show Navigating between fields and records

To do this	Press
Move to the next field	TAB
Move to the previous field	SHIFT+TAB
Move to the last control on the form and remain in the current record, in Navigation mode	END
Move to the last control on the form and set focus in the last record, in Navigation mode	CTRL+END
Move to the first control on the form and remain in the current record, in Navigation mode	HOME
Move to the first control on the form and set focus in the first record, in Navigation mode	CTRL+HOME
Move to the current field in the next record	CTRL+PAGE DOWN
Move to the current field in the previous record	CTRL+PAGE UP

Show Navigating in forms with more than one page

To do this	Press
Move down one page; at the end of the record, moves to the equivalent page on the next record	PAGE DOWN
Move up one page; at the end of the record, moves to the equivalent page on the previous record	PAGE UP

Show Navigating between the main form and subform

To do this	Press
Enter the subform from the preceding field in the main form	TAB
Enter the subform from the following field in the main form	SHIFT+TAB
Exit the subform and move to the next field in the master form or next record	CTRL+TAB
Exit the subform and move to the previous field in the main form or previous record	CTRL+SHIFT+TAB

Show Navigate in Print Preview and Layout Preview

Show Dialog box and window operations

To do this	Press
Open the Print dialog box	P (for forms and reports) or CTRL+P (for datasheets, forms, and reports)
Open the Page Setup dialog box (forms and reports only)	S
Zoom in or out on a part of the page	Z
Cancel Print Preview or Layout Preview	C or ESC

Show Viewing different pages

To do this	Press
Move to the page number box; then type the page number and press ENTER	ALT+F5
View the next page (when Fit To Window is selected)	PAGE DOWN or DOWN ARROW
View the previous page (when Fit To Window is selected)	PAGE UP or UP ARROW

Show Navigating in Print and Layout Preview

To do this	Press
Scroll down in small increments	DOWN ARROW
Scroll down one full screen	PAGE DOWN
Move to the bottom of the page	CTRL+DOWN ARROW
Scroll up in small increments	UP ARROW
Scroll up one full screen	PAGE UP
Move to the top of the page	CTRL+UP ARROW
Scroll to the right in small increments	RIGHT ARROW
Move to the right edge of the page	END
Move to the lower-right corner of the page	CTRL+END
Scroll to the left in small increments	LEFT ARROW
Move to the left edge of the page	HOME
Move to the upper-left corner of the page	CTRL+HOME

Show Navigate in the Database Diagram window in an Access project

To do this	Press
Move from a table cell to the table's title bar	ESC
Move from a table's title bar to the last cell you edited	ENTER
Move from table title bar to table title bar, or from cell to cell inside a table	TAB
Expand a list inside a table	ALT + DOWN ARROW
Scroll through the items in a drop-down list from top to bottom	DOWN ARROW
Move to the previous item in a list	UP ARROW
Select an item in a list and move to the next cell	ENTER
Change the setting in a check box	SPACEBAR
Go to the first cell in the row, or to the beginning of the current cell	HOME
Go to the last cell in the row, or to the end of the current cell	END
Scroll to the next "page" inside a table, or to the next "page" of the diagram	PAGE DOWN
Scroll to the previous "page" inside a table, or to the previous "page" of the diagram	PAGE UP

Show Navigate in the Query Designer in an Access project

Show Any Pane

To do this	Press
Move among the Query Designer panes	F6, SHIFT+F6

Show Diagram Pane

To do this	Press
Move among tables, views, and functions, (and to join lines, if available)	TAB, or SHIFT+TAB
Move between columns in a table, view, or function	Arrow keys
Choose the selected data column for output	SPACEBAR or PLUS key
Remove the selected data column from the query output	SPACEBAR or MINUS key
Remove the selected table, view, or function, or join line from the query	DELETE

Note If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it.

Show Grid Pane

To do this	Press
Move among cells	Arrow keys or TAB or SHIFT+TAB
Move to the last row in the current column	CTRL+DOWN ARROW
Move to the first row in the current column	CTRL+UP ARROW
Move to the top left cell in the visible portion of grid	CTRL+HOME
Move to the bottom right cell	CTRL+END
Move in a drop-down list	UP ARROW or DOWN ARROW
Select an entire grid column	CTRL+SPACEBAR
Toggle between edit mode and cell selection mode	F2
Copy selected text in cell to the Clipboard (in edit mode)	CTRL+C
Cut selected text in cell and place it on the Clipboard (in edit mode)	CTRL+X
Paste text from the Clipboard (in edit mode)	CTRL+V
Toggle between insert and overstrike mode while editing in a cell	INS
Toggle the check box in the Output columnNote If multiple items are selected, pressing this key affects all selected items.	SPACEBAR
Clear the selected contents of a cell	DELETE
Remove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items.	DELETE
Clear all values for a selected grid column	DELETE
Insert row between existing rows	INS ( after you select grid row)
Add an Or … column	INS ( after you select any Or ... column)

Show SQL Pane

You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+ arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu.

Note You can only insert text; there is no overstrike mode.

Show Work with PivotTable views

Show PivotTable view

Show Keys for selecting elements in PivotTable view

To do this	Press
Move the selection from left to right, and then down	The TAB key
Move the selection from top to bottom, and then to the right	ENTER
Select the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row.	SHIFT+TAB
Select the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column.	SHIFT+ENTER
Select the detail cells for the next item in the row area	CTRL+ENTER
Select the detail cells for the previous item in the row area	SHIFT+CTRL+ENTER
Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.	Arrow keys
Extend or reduce the selection in the direction of the arrow key	SHIFT+arrow keys
Move the selection to the last cell in the direction of the arrow key	CTRL+arrow keys
Move the selected item in the direction of the arrow key	SHIFT+ALT+arrow keys
Select the leftmost cell of the current row	HOME
Select the rightmost cell of the current row	END
Select the leftmost cell of the first row	CTRL+HOME
Select the last cell of the last row	CTRL+END
Extend selection to the leftmost cell of the first row	SHIFT+CTRL+HOME
Extend selection to the last cell of the last row	SHIFT+CTRL+END
Select the field for the currently selected item of data, total, or detail	CTRL+SPACEBAR
Select the entire row containing the currently selected cell	SHIFT+SPACEBAR
Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)	CTRL+A
Display the next screen	PAGE DOWN
Display the previous screen	PAGE UP
Extend the selection down one screen	SHIFT+PAGE DOWN
Reduce the selection by one screen	SHIFT+PAGE UP
Display the next screen to the right	ALT+PAGE DOWN
Display the previous screen to the left	ALT+PAGE UP
Extend the selection to the page on the right	SHIFT+ALT+PAGE DOWN
Extend the selection to the page on the left	SHIFT+ALT+PAGE UP

Show Keys for carrying out commands

To do this	Press
Display Help topics	F1
Display the shortcut menu for the selected element of the PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.	SHIFT+F10
Carry out a command on the shortcut menu	Underlined letter
Close the shortcut menu without carrying out a command	ESC
Display the Properties dialog box	ALT+ENTER
Close the Properties dialog box	ALT+F4
Cancel a refresh operation in progress	ESC
Copy the selected data from the PivotTable view to the Clipboard	CTRL+C
Export the contents of the PivotTable view to Microsoft Office Excel 2007Office Excel 2007	CTRL+E

Show Keys for displaying, hiding, filtering, or sorting data

To do this	Press
Show or hide the expand indicators ( and boxes) beside items	CTRL+8
Expand the currently selected item	CTRL+PLUS SIGN (on the numeric keypad)
Hide the currently selected item	CTRL+MINUS SIGN (on the numeric keypad)
Open the list for the currently selected field	ALT+DOWN ARROW
Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field	The TAB key
Move to the next item in the drop-down list for a field	Arrow keys
Select or clear the check box for the current item in the drop-down list for a field	SPACEBAR
Close the drop-down list for a field and apply any changes you made	ENTER
Close the drop-down list for a field without applying your changes	ESC
Turn AutoFilter on or off	CTRL+T
Sort data in the selected field or total in ascending order (A – Z 0 – 9)	CTRL+SHIFT+A
Sort data in the selected field or total in descending order (Z – A 9 – 0)	CTRL+SHIFT+Z
Move the selected member up or left	ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW
Move the selected member down or right	ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW

Show Keys for adding fields and totals and changing the layout of a PivotTable view

Show Keys for working with the Field List pane

To do this	Press
Display the Field List pane, or activate it if it is already displayed	CTRL+L
Move to the next item in the Field List pane	Arrow keys
Move to the previous item and include it in the selection	SHIFT+UP ARROW
Move to the next item and include it in the selection	SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection	CTRL+UP ARROW
Move to the next item, but don't include the item in the selection	CTRL+DOWN ARROW
Remove the item from the selection, if the item that has focus is included in the selection, and vice versa	CTRL+SPACEBAR
Expand the current item in the Field List pane to display its contents. Or expand Totals to display the available total fields.	PLUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents. Or collapse Totals to hide the available total fields.	MINUS SIGN (numeric keypad)
Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the Field List pane	The TAB key
Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.	ALT+DOWN ARROW
Add the highlighted field in the Field List pane to the area in the PivotTable view that is displayed in the Add to list	ENTER
Close the Field List pane	ALT+F4

Show Keys for adding fields and totals

To do this	Press
Add a new total field for the selected field in the PivotTable view by using the Sum summary function	CTRL+SHIFT+S
Add a new total field for the selected field in the PivotTable view by using the Count summary function	CTRL+SHIFT+C
Add a new total field for the selected field in the PivotTable view by using the Min summary function	CTRL+SHIFT+M
Add a new total field for the selected field in the PivotTable view by using the Max summary function	CTRL+SHIFT+X
Add a new total field for the selected field in the PivotTable view by using the Average summary function	CTRL+SHIFT+E
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function	CTRL+SHIFT+D
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function	CTRL+SHIFT+T
Add a new total field for the selected field in the PivotTable view by using the Variance summary function	CTRL+SHIFT+V
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function	CTRL+SHIFT+R
Turn subtotals and grand totals on or off for the selected field in the PivotTable view	CTRL+SHIFT+B
Add a calculated detail field	CTRL+F

Show Keys for changing the layout

Note The following four shortcuts do not work if you press the keys 1, 2, 3, or 4 from the numeric pad of your keyboard.

To do this	Press
Move the selected field in the PivotTable view to the row area	CTRL+1
Move the selected field in the PivotTable view to the column area	CTRL+2
Move the selected field in the PivotTable view to the filter area	CTRL+3
Move the selected field in the PivotTable view to the detail area	CTRL+4
Move the selected row or column field in the PivotTable view to a higher level	CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a lower level	CTRL+RIGHT ARROW

Show Keys for formatting elements in PivotTable view

To use the following shortcuts, first select a detail field or a data cell for a total field.

The first seven keyboard shortcuts change the number format of the selected field.

To do this	Press
Apply the general number format to values in the selected total or detail field	CTRL+SHIFT+~ (tilde)
Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field	CTRL+SHIFT+$
Apply the percentage format, with no decimal places, to values in the selected total or detail field	CTRL+SHIFT+%
Apply the exponential number format, with two decimal places, to values in the selected total or detail field	CTRL+SHIFT+^
Apply the date format, with the day, month, and year, to values in the selected total or detail field	CTRL+SHIFT+#
Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field	CTRL+SHIFT+@
Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field	CTRL+SHIFT+!
Make text bold in the selected field of the PivotTable view	CTRL+B
Make text underlined in the selected field of the PivotTable view	CTRL+U
Make text italic in the selected field of the PivotTable view	CTRL+I

Show PivotChart view

Show Keys for selecting items in a chart

To do this	Press
Select the next item in the chart	RIGHT ARROW
Select the previous item in the chart	LEFT ARROW
Select the next group of items	DOWN ARROW
Select the previous group of items	UP ARROW

Show Keys for working with properties and options

To do this	Press
Display the Properties dialog box	ALT+ENTER
Close the Properties dialog box	ALT+F4
When the Properties dialog box is active, select the next item on the active tab	The TAB key
When a tab in the Properties dialog box is active, select the next tab	RIGHT ARROW
When a tab in the Properties dialog box is active, select the previous tab	LEFT ARROW
Display a list or palette when a button that contains a list or palette is selected	DOWN ARROW
Display the shortcut menu	SHIFT+F10
Carry out a command on the shortcut menu	Underlined letter
Close the shortcut menu without carrying out a command	ESC

Show Keys for working with fields

To do this	Press
Open the list for the currently selected field	ALT+DOWN ARROW
In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button	The TAB key
In the drop-down list for a field, move to the next item	Arrow keys
In the drop-down list for a field, select or clear the check box for the current item	SPACEBAR
Close the drop-down list for a field and apply any changes you made	ENTER
Close the drop-down list for a field without applying your changes	ESC

Show Keys for working with the Field List pane

To do this	Press
Display the Field List pane, or activate it if it is already displayed	CTRL+L
Move to the next item in the Field List pane	Arrow keys
Move to the previous item and include it in the selection	SHIFT+UP ARROW
Move to the next item and include it in the selection	SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection	CTRL+UP ARROW
Move to the next item, but don't include the item in the selection	CTRL+DOWN ARROW
Remove the item from the selection if the item that has focus is included in the selection, and vice versa	CTRL+SPACEBAR
Expand the current item in the Field List pane to display its contents, or expand Totals to display the available total fields	PLUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents, or collapse Totals to hide the available total fields.	MINUS SIGN (numeric keypad)
In the Field List pane, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button	The TAB key
Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.	ALT+DOWN ARROW
Add the highlighted field in the Field List pane to the drop area that is displayed in the Add to list	ENTER
Close the Field List pane	ALT+F4

Microsoft Office Fluent Ribbon

Show Office Fluent Ribbon

Press ALT.
The KeyTips are displayed over each feature that is available in the current view. The following example is from Office Word 2007.
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you might be shown additional KeyTips. For example, if the Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

Note To cancel the action that you are taking and hide the KeyTips, press ALT.

Online Help

Show Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this	Press
Open the Help window.	F1
Close the Help window	ALT+F4
Switch between the Help window and the active program.	ALT+TAB
Go back to *Program Name* Home.	ALT+HOME
Select the next item in the Help window.	TAB
Select the previous item in the Help window.	SHIFT+TAB
Perform the action for the selected item.	ENTER
In the *Browse Program Name* Help** section of the Help window, select the next or previous item, respectively.	TAB or SHIFT+TAB
In the *Browse Program Name* Help** section of the Help window, expand or collapse the selected item, respectively.	ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.	TAB
Select the previous hidden text or hyperlink.	SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.	ENTER
Move back to the previous Help topic (Back button).	ALT+LEFT ARROW or BACKSPACE
Move forward to the next Help topic (Forward button).	ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently displayed Help topic.	UP ARROW, DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently displayed Help topic.	PAGE UP, PAGE DOWN
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).	SHIFT+F10
Stop the last action (Stop button).	ESC
Refresh the window (Refresh button).	F5
Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P.	CTRL+P
Change the connection state.	F6, and then press ENTER to open the list of choices
Switch among areas in the Help window; for example, switch between the toolbar and the Search list.	F6
In a Table of Contents in tree view, select the next or previous item, respectively.	UP ARROW, DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item, respectively.	LEFT ARROW, RIGHT ARROW

Microsoft Office basics

Show Display and use windows

To do this	Press
Switch to the next window.	ALT+TAB
Switch to the previous window.	ALT+SHIFT+TAB
Close the active window.	CTRL+W or CTRL+F4
Move to a task pane from another pane in the program window (clockwise direction). You might need to press F6 more than once. Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Microsoft Office Fluent Ribbon and then pressing CTRL+TAB to move to the task pane.	F6
When more than one window is open, switch to the next window.	CTRL+F6
Switch to the previous window.	CTRL+SHIFT+F6
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and, when finished, press ENTER.	CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office programs).	CTRL+F9
Maximize or restore a selected window.	CTRL+F10
Copy a picture of the screen to the Clipboard.	PRINT SCREEN
Copy a picture of the selected window to the Clipboard.	ALT+PRINT SCREEN

Show Move around in text or cells

To do this	Press
Move one character to the left.	LEFT ARROW
Move one character to the right.	RIGHT ARROW
Move one line up.	UP ARROW
Move one line down.	DOWN ARROW
Move one word to the left.	CTRL+LEFT ARROW
Move one word to the right.	CTRL+RIGHT ARROW
Move to the end of a line.	END
Move to the beginning of a line.	HOME
Move up one paragraph.	CTRL+UP ARROW
Move down one paragraph.	CTRL+DOWN ARROW
Move to the end of a text box.	CTRL+END
Move to the beginning of a text box.	CTRL+HOME
In Microsoft Office PowerPoint 2007, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.	CTRL+ENTER
Repeat the last Find action.	SHIFT+F4

Show Move around in and work in tables

To do this	Press
Move to the next cell.	TAB
Move to the preceding cell.	SHIFT+TAB
Move to the next row.	DOWN ARROW
Move to the preceding row.	UP ARROW
Insert a tab in a cell.	CTRL+TAB
Start a new paragraph.	ENTER
Add a new row at the bottom of the table.	TAB at the end of the last row

Show Access and use task panes

To do this	Press
Move to a task pane from another pane in the program window. (You might need to press F6 more than once.) Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.	F6
When a menu or toolbar is active, move to a task pane. (You might need to press CTRL+TAB more than once.)	CTRL+TAB
When a task pane is active, select the next or previous option in the task pane.	TAB or SHIFT+TAB
Display the full set of commands on the task pane menu.	CTRL+DOWN ARROW
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.	DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button.	SPACEBAR or ENTER
Open a shortcut menu; open a drop-down menu for the selected gallery item.	SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu or submenu.	HOME or END
Scroll up or down in the selected gallery list.	PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list.	CTRL+HOME or CTRL+END

Show Access and use smart tags

To do this	Press
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.	ALT+SHIFT+F10
Select the next item on a smart tag menu.	DOWN ARROW
Select the previous item on a smart tag menu.	UP ARROW
Perform the action for the selected item on a smart tag menu.	ENTER
Close the smart tag menu or message.	ESC

Tips

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Access, Office Excel 2007, and Office Word 2007:
1. Click the Microsoft Office Button , and then click Program Options.
2. Click Advanced.
3. Under General, select the Provide feedback with sound check box, and then click OK.
  Note When you select or clear this check box, the setting affects all Office programs that support sound.

Show Resize and move toolbars, menus, and task panes

Press ALT to select the menu bar.
Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.
Do one of the following:
Resize a toolbar
1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Click the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar
1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Click the Move command, and then press ENTER.
3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press the DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press the LEFT ARROW or the RIGHT ARROW, respectively, when the toolbar is positioned all the way to the left or the right side.
Resize a task pane
1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.
Move a task pane
1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
When you finish moving or resizing, press ESC.

Show Use dialog boxes

To do this	Press
Move to the next option or option group.	TAB
Move to the previous option or option group.	SHIFT+TAB
Switch to the next tab in a dialog box.	CTRL+TAB
Switch to the previous tab in a dialog box.	CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options.	Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.	SPACEBAR
Open the list if it is closed and move to that option in the list.	First letter of an option in a drop-down list
Select an option; select or clear a check box.	ALT+ the letter underlined in an option
Open a selected drop-down list.	ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box.	ESC
Perform the action assigned to a default button in a dialog box.	ENTER

Show Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this	Press
Move to the beginning of the entry.	HOME
Move to the end of the entry.	END
Move one character to the left or right.	LEFT ARROW or RIGHT ARROW
Move one word to the left.	CTRL+LEFT ARROW
Move one word to the right.	CTRL+RIGHT ARROW
Select or cancel selection one character to the left.	SHIFT+LEFT ARROW
Select or cancel selection one character to the right.	SHIFT+RIGHT ARROW
Select or cancel selection one word to the left.	CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right.	CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry.	SHIFT+HOME
Select from the insertion point to the end of the entry.	SHIFT+END

Show Use the Open and Save As dialog boxes

To do this	Press
Go to the previous folder.	ALT+1
Up One Level button: open the folder up one level above the open folder.	ALT+2
Search the Web button: close the dialog box and open your Web search page	ALT+3
Delete button: delete the selected folder or file.	ALT+3
Create New Folder button: create a new folder.	ALT+4
Views button: switch among available folder views.	ALT+5
Tools button: show the Tools menu.	ALT+L
Display a shortcut menu for a selected item such as a folder or file.	SHIFT+F10
Move between options or areas in the dialog box.	TAB
Open the Look in list.	F4 or ALT+I
Refresh the file list.	F5

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