Keyboard Shortcuts - Access - Microsoft Office Online

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Keyboard Shortcuts

Applies to: Microsoft Office Access 2003

You can use shortcut keys for quick access to frequently used commands or operations. The topics below list the shortcut keys available in Microsoft Access. You can also use access keys to move the focus to a menu, command, or control without using the mouse.

General shortcut keys

Show Global Access shortcut keys

Show Opening databases

To do this	Press
To open a new database	CTRL+N
To open an existing database	CTRL+O
To quit Microsoft Access	ALT+F4

Show Printing and saving

To do this	Press
To print the current or selected object	CTRL+P
To open the Print dialog box	P or CTRL+P
To open the Page Setup dialog box	S
To cancel Print Preview or Layout Preview	C or ESC
To save a database object	CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
To open the Save As dialog box	F12 or ALT+F2

Show Using a combo box or list box

To do this	Press
To open a combo box	F4 or ALT+DOWN ARROW
To refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box	F9
To move down one line	DOWN ARROW
To move down one page	PAGE DOWN
To move up one line	UP ARROW
To move up one page	PAGE UP
To exit the combo box or list box	TAB

Show Finding and replacing text or data

To do this	Press
To open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)	CTRL+F
To open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)	CTRL+H
To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)	SHIFT+F4

Show Working in Design view

To do this	Press
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)	F2
To switch to the property sheet (Design view in forms and reports in databases and Access projects)	F4
To switch to Form view from form Design view	F5
To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only)	F6
To switch to the Code Builder from form or report Design view (Design view window or property sheet)	F7
To switch from the Visual Basic Editor to form or report Design view	SHIFT+F7
To open property sheet for a selected object	ALT+V+P

Show Editing controls in form and report Design view

To do this	Press
To add a control to a section	SHIFT+ENTER
To copy the selected control to the Clipboard	CTRL+C
To cut the selected control and copy it to the Clipboard	CTRL+X
To paste the contents of the Clipboard in the upper-left corner of the selected section	CTRL+V
To move the selected control to the right	CTRL+RIGHT ARROW
To move the selected control to the left	CTRL+LEFT ARROW
To move the selected control up	CTRL+UP ARROW
To move the selected control down	CTRL+DOWN ARROW
To increase the height of the selected control	SHIFT+DOWN ARROW
To increase the width of the selected control	SHIFT+RIGHT ARROW
To reduce the height of the selected control	SHIFT+UP ARROW
To reduce the width of the selected control	SHIFT+LEFT ARROW

Show Window operations

To do this	Press
To bring the Database window to the front	F11
To cycle between open windows	CTRL+F6
To restore the selected minimized window when all windows are minimized	ENTER
To turn on Resize mode for the active window when it’s not maximized; press the arrow keys to resize the window	CTRL+F8
To display the Control menu	ALT+SPACEBAR
To display the shortcut menu	SHIFT+F10
To close the active window	CTRL+W or CTRL+F4
To switch between the Visual Basic Editor and the previous active window	ALT+F11
To switch to the Microsoft Script Editor from the previous active window	ALT+SHIFT+F11

Show Working with Wizards

To do this	Press
Move to the Help button in the wizard	TAB
To move to the next window in the wizard	ALT+N
To move to the previous window in the wizard	ALT+B
To close the wizard window	ALT+F

Note You can not use CTRL+TAB to navigate from one wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window.

Show Miscellaneous

To do this	Press
To display the complete hyperlink address for a selected hyperlink	F2
To check spelling	F7
To open the Zoom box to conveniently enter expressions and other text in small input areas	SHIFT+F2
To display a property sheet in Design view	ALT+ENTER
To quit Microsoft Access, close a dialog box, or close a property sheet	ALT+F4
To invoke a Builder	CTRL+F2
To toggle between a custom menu bar and a built-in menu bar	CTRL+F11
To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.	CTRL+RIGHT ARROW or CRTL+COMMA (,)
To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view	CTRL+LEFT ARROW or CRTL+PERIOD (.)

Show Database window shortcut keys

Show Editing and navigating the Object list

To do this	Press
To rename a selected object	F2
To move down one line	DOWN ARROW
To move down one window	PAGE DOWN
To move to the last object	END
To move up one line	UP ARROW
To move up one window	PAGE UP
To move to the first object	HOME

Show Navigating and opening objects

To do this	Press
To cycle through the Objects bar top to bottom	CTRL+TAB
To cycle through the Objects bar bottom to top	SHIFT+CTRL+TAB
To open the selected table or query in Datasheet view, or form in Form view	ENTER or ALT+O
To open the selected report in Print Preview	ENTER
To open the selected data access page in Page view	ENTER
To run the selected macro	ENTER
To open the selected table, query, form, report, data access page, macro, or module in Design view	CTRL+ENTER or ALT+D
To create a new table, query, form, report, data access page, macro, or module	ALT+N
To refresh the Database window	F5
To display the Immediate window in the Visual Basic Editor	CTRL+G

Show Work with menus

To do this	Press
To show the shortcut menu	SHIFT+F10
To make the menu bar active	F10
To show the program icon menu (on the program title bar)	ALT+SPACEBAR
With the menu or submenu is visible, to select the next or previous command	DOWN ARROW or UP ARROW
To select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu	LEFT ARROW or RIGHT ARROW
To select the first or last command on the menu or submenu	HOME or END
To close the visible menu and submenu at the same time	ALT
To close the visible menu; or, with a submenu visible, to close the submenu only	ESC

Show Work with toolbars

To do this	Press
To select the next or previous toolbar	CTRL+TAB or CTRL+SHIFT+TAB
When a toolbar is active, to select the next or previous button or menu on the toolbar	TAB or SHIFT+TAB
When a menu on a toolbar is selected, to open the menu	ENTER
When a button is selected, to perform the action assigned to a button	ENTER

Show Work in windows and dialog boxes

Show Using a program window

To do this	Press
To switch to the next program	ALT+TAB
To switch to the previous program	ALT+SHIFT+TAB
To show the Windows Start menu	CTRL+ESC
To close the active database window	CTRL+W
To switch to the next database window	CTRL+F6
To switch to the previous database window	CTRL+SHIFT+F6
To restore the selected minimized window when all windows are minimized	ENTER

Show Using a dialog box

To do this	Press
To switch to the next tab in a dialog box	CTRL+TAB or CTRL+PAGE DOWN
To switch to the previous tab in a dialog box	CTRL+SHIFT+TAB or CTRL+PAGE UP
To move to the next option or option group	TAB
To move to the previous option or option group	SHIFT+TAB
To move between options in the selected drop-down list box, or to move between some options in a group of options	Arrow keys
To perform the action assigned to the selected button; select or clear the check box	SPACEBAR
To move to the option by the first letter in the option name in a drop-down list box	Letter key for the first letter in the option name you want (when a drop-down list box is selected)
To select the option, or to select or clear the check box by the letter underlined in the option name	ALT+letter key
To open the selected drop-down list box	ALT+DOWN ARROW
To close the selected drop-down list box	ESC
To perform the action assigned to the default button in the dialog box	ENTER
To cancel the command and close the dialog box	ESC
To close a dialog box	ALT+F4

Show Editing in a text box

To do this	Press
To move to the beginning of the entry	HOME
To move to the end of the entry	END
To move one character to the left or right	LEFT ARROW or RIGHT ARROW
To move one word to the left or right	CTRL+LEFT ARROW or CTRL+RIGHT ARROW
To select from the insertion point to the beginning of the entry	SHIFT+HOME
To select from the insertion point to the end of the entry	SHIFT+END
To select one character to the left	SHIFT+LEFT ARROW
To select one character to the right	SHIFT+RIGHT ARROW
To select one word to the left	CTRL+SHIFT+LEFT ARROW
To select one word to the right	CTRL+SHIFT+RIGHT ARROW

Show Work with the Open, File New Database, and Save dialog boxes

To do this	Press
Go to the previous folder ()	ALT+1
Open the folder up one level from the open folder (Up One Level button )	ALT+2
Close the dialog box, and open your World Wide WebWorld Wide Web search page (Search the Web button )	ALT+3
Delete the selected folder or file (Delete button )	ALT+4
Create a new subfolder in the open folder (Create New Folder button )	ALT+5
Switch between List, Details, Properties, and Preview views	ALT+6
Show the Tools menu (Tools button)	ALT+7

Show Work with task panes

To do this	Press
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)	F6 Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)	CTRL+TAB
When a task pane is active, select the next or previous option in the task pane	TAB or SHIFT+TAB
Display the full set of commands on the task pane menu	CTRL+DOWN ARROW
Move among choices in a selected submenu; move among certain options in a group of options	DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button	SPACEBAR or ENTER
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item	SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu or submenu	HOME or END
Scroll up or down in the selected gallery list	PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list	CTRL+HOME or CTRL+END

Show Keyboard shortcuts for using the Help task pane and Help window

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane

To do this	Press
Display the Help task pane.	F1
Switch between the Help task pane and the active application.	F6
Select the next item in the Help task pane.	TAB
Select the previous item in the Help task pane.	SHIFT+TAB
Perform the action for the selected item.	ENTER
In a Table of Contents, select the next and previous item, respectively.	DOWN ARROW and UP ARROW
In a Table of Contents, expand and collapse the selected item, respectively.	RIGHT ARROW and LEFT ARROW
Move back to the previous task Pane.	ALT+LEFT ARROW
Move forward to the next task Pane.	ALT+RIGHT ARROW
Open the menu of Pane options.	CTRL+SPACEBAR
Close and reopen the current task pane.	CTRL+F1
Expand a +/- list.	RIGHT ARROW
Collapse a +/- list.	LEFT ARROW

In the Help window

To do this	Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic	TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article	SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink	ENTER
Move back to the previous Help topic.	ALT+LEFT ARROW
Move forward to the next Help topic.	ALT+RIGHT ARROW
Print the current Help topic.	CTRL+P
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.	UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.	PAGE UP AND PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.	ALT+U
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).	SHIFT+F10

Show Send e-mail messages

To do this	Press
Send the active database object as an e-mail message	ALT+F+D+A
Open the Address Book	CTRL+SHIFT+B
Check the names in the To, Cc, and Bcc boxes against the Address Book	ALT+K
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active	TAB
Select the previous field or button in the e-mail header	SHIFT+TAB

Keys for working with text and data

Show Select text and data

Show Selecting text in a field

To do this	Press
To extend one character to the right	SHIFT+RIGHT ARROW
To extend one word to the right	CTRL+SHIFT+RIGHT ARROW
To extend one character to the left	SHIFT+LEFT ARROW
To extend one word to the left	CTRL+SHIFT+LEFT ARROW

Show Selecting a field or record

Note To cancel a selection, use the opposite arrow key.

To do this	Press
To select the next field	TAB
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)	F2
To switch between selecting the current record and the first field of the current record, in Navigation mode	SHIFT+SPACEBAR
To extend selection to the previous record, if the current record is selected	SHIFT+UP ARROW
To extend selection to the next record, if the current record is selected	SHIFT+DOWN ARROW
To select all records	CTRL+A or CTRL+SHIFT+SPACEBAR

Show Extending a selection

To do this	Press
To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records	F8
To extend a selection to adjacent fields in the same row in Datasheet view	LEFT ARROW or RIGHT ARROW
To extend a selection to adjacent rows in Datasheet view	UP ARROW or DOWN ARROW
To undo the previous extension	SHIFT+F8
To cancel Extend mode	ESC

Show Selecting and moving a column in Datasheet view

To do this	Press
To select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only	CTRL+SPACEBAR
To select the column to the right, if the current column is selected	SHIFT+RIGHT ARROW
To select the column to the left, if the current column is selected	SHIFT+LEFT ARROW
To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left	CTRL+SHIFT+F8

Show Edit text and data

Note If the insertion point isn't visible, press F2 to display it.

Show Moving the insertion point in a field

To do this	Press
To move it one character to the right	RIGHT ARROW
To move it one word to the right	CTRL+RIGHT ARROW
To move it one character to the left	LEFT ARROW
To move it one word to the left	CTRL+LEFT ARROW
To move it to the end of the field, in single-line fields	END
To move it to the end of the field, in multiple-line fields	CTRL+END
To move it to the beginning of the field, in single-line fields	HOME
To move it to the beginning of the field, in multiple-line fields	CTRL+HOME

Show Copying, moving, or deleting text

To do this	Press
To copy the selection to the Clipboard	CTRL+C
To cut the selection and copy it to the Clipboard	CTRL+X
To paste the contents of the Clipboard at the insertion point	CTRL+V
To delete the selection or the character to the left of the insertion point	BACKSPACE
To delete the selection or the character to the right of the insertion point	DELETE
To delete all characters to the right of the insertion point	CTRL+DELETE

Show Undoing changes

To do this	Press
To undo typing	CTRL+Z or ALT+BACKSPACE
To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record	ESC

Show Entering data in Datasheet or Form view

To do this	Press
To insert the current date	CTRL+SEMICOLON (;)
To insert the current time	CTRL+SHIFT+COLON (:)
To insert the default value for a field	CTRL+ALT+SPACEBAR
To insert the value from the same field in the previous record	CTRL+APOSTROPHE (')
To add a new record	CTRL+PLUS SIGN (+)
To delete the current record	CTRL+MINUS SIGN (-)
To save changes to the current record	SHIFT+ENTER
To switch between the values in a check box or option button	SPACEBAR
To insert a new line	CTRL+ENTER

Show Refreshing fields with current data

To do this	Press
To recalculate the fields in the window	F9
To requery (requery: To rerun a query underlying the active form or datasheet in order to reflect changes to the records, display newly added records, and eliminate deleted records.) the underlying tables; in a subform, this requeries the underlying table for the subform only	SHIFT+F9
Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box	F9

Keys for navigating records

Show Navigate in Design view

To do this	Press
To switch between Edit mode (with insertion point displayed) and Navigation mode	F2
To switch to the property sheet (Design view in forms and reports in databases and Access projects)	F4
To switch to Form view from form Design view	F5
To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only)	F6
To switch to the Code Builder from form or report Design view (Design view window or property sheet)	F7
Invokes the field list in a form, report , or data access page. If field list is already open, moves focus to field list	F8
To switch from the Visual Basic Editor to form or report Design view	SHIFT+F7
To switch from a control's property sheet in form or report Design view to the design surface without changing the control focus	SHIFT+F7
To display a property sheet in Design view	ALT+ENTER
To open the selected form in Form view	ENTER or ALT+O
To open the selected table, query, form, report, data access page, macro, or module in Design view	CTRL+ENTER or ALT+D
With focus set to a section, will move the focus to a subsection	CTRL+TAB
To add a control to a section	SHIFT+ENTER
To copy the selected control to the Clipboard	CTRL+C
To cut the selected control and copy it to the Clipboard	CTRL+X
To paste the contents of the Clipboard in the upper-left corner of the selected section	CTRL+V
To move the selected control to the right by a pixel along the page's grid	RIGHT ARROW
To move the selected control to the left by a pixel along the page’s grid	LEFT ARROW
To move the selected control up by a pixel along the page’s grid	UP ARROW
To move the selected control down by a pixel along the page’s grid	DOWN ARROW
To move the selected control to the right by a pixel (irrespective of the page’s grid)	CTRL+RIGHT ARROW
To move the selected control to the left by a pixel (irrespective of the page’s grid)	CTRL+LEFT ARROW
To move the selected control up by a pixel (irrespective of the page’s grid)	CTRL+UP ARROW
To move the selected control down by a pixel (irrespective of the page’s grid)	CTRL+DOWN ARROW
To increase the width of the selected control (to the right) by a pixel	SHIFT+RIGHT ARROW
To decrease the width of the selected control (to the left) by a pixel	SHIFT+LEFT ARROW
To decrease the height of the selected control (from the bottom) by a pixel	SHIFT+UP ARROW
To increase the height of the selected control (from the bottom) by a pixel	SHIFT+DOWN ARROW
To move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail	SHIFT+TAB
To move the focus from the Field List or Data Outline back to the data access page design surface	ESC

Show Navigate in Datasheet view

Show Going to a specific record

To do this	Press
To move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER	F5

Show Navigating between fields and records

To do this	Press
To move to the next field	TAB or RIGHT ARROW
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)	END
To move to the previous field	SHIFT+TAB, or LEFT ARROW
To move to the first field in the current record, in Navigation mode	HOME
To move to the current field in the next record	DOWN ARROW
To move to the current field in the last record, in Navigation mode	CTRL+DOWN ARROW
To move to the last field in the last record, in Navigation mode	CTRL+END
To move to the current field in the previous record	UP ARROW
To move to the current field in the first record, in Navigation mode	CTRL+UP ARROW
To move to the first field in the first record, in Navigation mode	CTRL+HOME

Show Navigating to another screen of data

To do this	Press
To go down one screen	PAGE DOWN
To go up one screen	PAGE UP
To go right one screen	CTRL+PAGE DOWN
To go left one screen	CTRL+PAGE UP

Show Navigate in subdatasheets

Show Going to a specific record

To do this	Press
From the subdatasheet to move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER	F5

Show Expanding and collapsing subdatasheet

To do this	Press
From the datasheet to expand the record’s subdatasheet	CTRL+SHIFT+DOWN ARROW
To collapse the subdatasheet	CTRL+SHIFT+UP ARROW

Show Navigating between the datasheet and subdatasheet

To do this	Press
To enter the subdatasheet from the last field of the previous record in the datasheet	TAB
To enter the subdatasheet from the first field of the following record in the datasheet	SHIFT+TAB
To exit the subdatasheet and move to the first field of the next record in the datasheet	CTRL+TAB
To exit the subdatasheet and move to the last field of the previous record in the datasheet	CTRL+SHIFT+TAB
From the last field in the subdatasheet to enter the next field in the datasheet	TAB
From the datasheet to bypass the subdatasheet and move to the next record in the datasheet	DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet	UP ARROW

Note You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view.

Show Navigate in Form view

Show Going to a specific record

To do this	Press
To move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER	F5

Show Navigating between fields and records

To do this	Press
To move to the next field	TAB
To move to the previous field	SHIFT+TAB
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)	END
To move to the last field in the last record, in Navigation mode	CTRL+END
To move to the first field in the current record, in Navigation mode	HOME
To move to the first field in the first record, in Navigation mode	CTRL+HOME
To move to the current field in the next record	CTRL+PAGE DOWN
To move to the current field in the previous record	CTRL+PAGE UP

Show Navigating in forms with more than one page

To do this	Press
To go down one page; at the end of the record, moves to the equivalent page on the next record	PAGE DOWN
To go up one page; at the end of the record, moves to the equivalent page on the previous record	PAGE UP

Show Navigating between the main form and subform

To do this	Press
To enter the subform from the preceding field in the main form	TAB
To enter the subform from the following field in the main form	SHIFT+TAB
To exit the subform and move to the next field in the master form or next record	CTRL+TAB
To exit the subform and move to the previous field in the main form or previous record	CTRL+SHIFT+TAB

Show Navigate in Print Preview and Layout Preview

Show Dialog box and window operations

To do this	Press
To open the Print dialog box	P or CTRL+P
To open the Page Setup dialog box	S
To zoom in or out on a part of the page	Z
To cancel Print Preview or Layout Preview	C or ESC

Show Viewing different pages

To do this	Press
To move to the page number box; then type the page number and press ENTER	F5
To view the next page (when Fit To Window is selected)	PAGE DOWN or DOWN ARROW
To view the previous page (when Fit To Window is selected)	PAGE UP or UP ARROW

Show Navigating in Print and Layout Preview

To do this	Press
To scroll down in small increments	DOWN ARROW
To scroll down one full screen	PAGE DOWN
To move to the bottom of the page	CTRL+DOWN ARROW
To scroll up in small increments	UP ARROW
To scroll up one full screen	PAGE UP
To move to the top of the page	CTRL+UP ARROW
To scroll to the right in small increments	RIGHT ARROW
To move to the right edge of the page	END or CTRL+RIGHT ARROW
To move to the lower-right corner of the page	CTRL+END
To scroll to the left in small increments	LEFT ARROW
To move to the left edge of the page	HOME or CTRL+LEFT ARROW
To move to the upper-left corner of the page	CTRL+HOME

Show Navigate in the Database Diagram window in a Microsoft Access project

To do this	Press
Move from a table cell to the table’s title bar	ESC
Move from a table’s title bar to the last cell you edited	ENTER
Move from table title bar to table title bar, or from cell to cell inside a table	TAB
Expand a list inside a table	ALT + DOWN ARROW
Scroll through the items in a drop-down list from top to bottom	DOWN ARROW
Move to the previous item in a list	UP ARROW
Select an item in a list and move to the next cell	ENTER
Change the setting in a check box	SPACEBAR
Go to the first cell in the row, or to the beginning of the current cell	HOME
Go to the last cell in the row, or to the end of the current cell	END
Scroll to the next "page" inside a table, or to the next "page" of the diagram	PAGE DOWN
Scroll to the previous "page" inside a table, or to the previous "page" of the diagram	PAGE UP

Show Navigate in the Query Designer in an Access project

Show Any Pane

To do this	Press
Move among the Query Designer panes	F6, SHIFT+F6

Show Diagram Pane

To do this	Press
Move among tables, views, and functions, (and to join lines, if available)	TAB, or SHIFT+TAB
Move between columns in a table, view, or function	Arrow keys
Choose the selected data column for output	SPACEBAR or PLUS key
Remove the selected data column from the query output	SPACEBAR or MINUS key
Remove the selected table, view, or function, or join line from the query	DELETE

Note If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it.

Show Grid Pane

To do this	Press
Move among cells	Arrow keys or TAB or SHIFT+TAB
Move to the last row in the current column	CTRL+DOWN ARROW
Move to the first row in the current column	CTRL+UP ARROW
Move to the top left cell in the visible portion of grid	CTRL+HOME
Move to the bottom right cell	CTRL+END
Move in a drop-down list	UP ARROW or DOWN ARROW
Select an entire grid column	CTRL+SPACEBAR
Toggle between edit mode and cell selection mode	F2
Copy selected text in cell to the Clipboard (in edit mode)	CTRL+C
Cut selected text in cell and place it on the Clipboard (in edit mode)	CTRL+X
Paste text from the Clipboard (in edit mode)	CTRL+V
Toggle between insert and overstrike mode while editing in a cell	INS
Toggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items.	SPACEBAR
Clear the selected contents of a cell	DELETE
Remove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items.	DELETE
Clear all values for a selected grid column	DELETE
Insert row between existing rows	INS ( after you select grid row)
Add an Or … column	INS ( after you select any Or ... column)

Show SQL Pane

You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu.

Note You can only insert text; there is no overstrike mode.

Show Navigate in Page view

Note To use the following keys, press the TAB key repeatedly until the expand indicator (expand indicator: A button that is used to expand or collapse groups of records; it displays the plus (+) or minus (-) sign.) or record navigation toolbar has the focus (focus: The ability to receive user input through mouse or keyboard actions or the SetFocus method. Focus can be set by the user or by the application. The object that has focus is usually indicated by a highlighted caption or title bar.). If a PivotTable list (PivotTable list: A Microsoft Office Web Component that is used to analyze data interactively on a Web page. Data displayed in a row and column format can be moved, filtered, sorted, and calculated in ways that are meaningful for your audience.) or spreadsheet (Spreadsheet Component: A Microsoft Office Web Component that provides the interactive functionality of a spreadsheet on a Web page.You can enter data, add formulas and functions, apply filters, change formatting, and recalculate.) control currently has the focus, press ESC.

To do this	Press
Expand or collapse a group of records corresponding to the expand indicator in a grouped data access page (grouped data access page: A data access page that has two or more group levels.)	SPACE or ENTER
Select a button on the record navigation toolbar	TAB or SHIFT+TAB
Activate the selected button on the record navigation toolbar	SPACE or ENTER

Show Work with PivotTable views

Show PivotTable view

Show Keys for selecting elements in PivotTable view

To do this	Press
Move the selection from left to right, and then down	The TAB key
Move the selection from top to bottom, and then to the right	ENTER
Select the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row.	SHIFT+TAB
Select the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column.	SHIFT+ENTER
Select the detail cells for the next item in the row area	CTRL+ENTER
Select the detail cells for the previous item in the row area	SHIFT+CTRL+ENTER
Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.	Arrow keys
Extend or reduce the selection in the direction of the arrow key	SHIFT+arrow key
Move the selection to the last cell in the direction of the arrow key	CTRL+arrow key
Move the selected item in the direction of the arrow key	SHIFT+ALT+arrow key
Select the leftmost cell of the current row	HOME
Select the rightmost cell of the current row	END
Select the leftmost cell of the first row	CTRL+HOME
Select the last cell of the last row	CTRL+END
Extend selection to the leftmost cell of the first row	SHIFT+CTRL+HOME
Extend selection to the last cell of the last row	SHIFT+CTRL+END
Select the field for the currently selected item of data, total, or detail	CTRL+SPACEBAR
Select the entire row containing the currently selected cell	SHIFT+SPACEBAR
Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)	CTRL+A
Display the next screen	PAGE DOWN
Display the previous screen	PAGE UP
Extend a selection down one screen	SHIFT+PAGE DOWN
Reduce a selection by one screen	SHIFT+PAGE UP
Display the next screen to the right	ALT+PAGE DOWN
Display the previous screen to the left	ALT+PAGE UP
Extend selection to the page on the right	SHIFT+ALT+PAGE DOWN
Extend selection to the page on the left	SHIFT+ALT+PAGE UP

Show Keys for carrying out commands

To do this	Press
Display Help topics.	F1
Display the shortcut menu for the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.). Use the shortcut menus to carry out commands in the PivotTable view.	SHIFT+F10
Carry out a command on the shortcut menu	Underlined letter
Close the shortcut menu without carrying out a command	ESC
Display the Properties dialog box	ALT+ENTER
Close the Properties dialog box	ALT+F4
Cancel a refresh operation in progress	ESC
Copy the selected data from the PivotTable view to the Clipboard	CTRL+C
Export the contents of the PivotTable view to Microsoft Excel	CTRL+E

Show Keys for displaying, hiding, filtering, or sorting data

To do this	Press
Show or hide the expand indicators ( and boxes) beside items	CTRL+8
Expand the currently selected item	CTRL+PLUS SIGN
Hide the currently selected item	CTRL+MINUS SIGN
Open the list for the currently selected field	ALT+DOWN ARROW
Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field	The TAB key
Move to the next item in the drop-down list for a field	Arrow keys
Select or clear the check box for the current item in the drop-down list for a field	SPACEBAR
Close the drop-down list for a field and apply any changes you made	ENTER
Close the drop-down list for a field without applying your changes	ESC
Turn AutoFilter on or off	CTRL+T
Sort data in the selected field or total in ascending order (A – Z 0 – 9)	CTRL+SHIFT+A
Sort data in the selected field or total in descending order (Z – A 9 – 0)	CTRL+SHIFT+Z
Move the selected member up or left	ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW
Move the selected member down or right	ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW

Show Keys for adding fields and totals and changing the layout of a PivotTable view

Show Keys for working with the field list

To do this	Press
Display the field list, or activate it if it's already displayed	CTRL+L
Move to the next item in the field list	Arrow keys
Move to the previous item and include it in the selection	SHIFT+UP ARROW
Move to the next item and include it in the selection	SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection	CTRL+UP ARROW
Move to the next item, but don't include the item in the selection	CTRL+DOWN ARROW
Remove the item from the selection, if the item that has focus is included in the selection, and vice versa	CTRL+SPACEBAR
Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields.	PLUS SIGN (numeric keypad)
Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields.	MINUS SIGN (numeric keypad)
Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list	The TAB key
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.	ALT+DOWN ARROW
Add the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) that's displayed in the Add to list	ENTER
Close the field list	ALT+F4

Show Keys for adding fields and totals

To do this	Press
Add a new total field for the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) by using the Sum summary function	CTRL+SHIFT+S
Add a new total field for the selected field in the PivotTable view by using the Count summary function	CTRL+SHIFT+C
Add a new total field for the selected field in the PivotTable view by using the Min summary function	CTRL+SHIFT+M
Add a new total field for the selected field in the PivotTable view by using the Max summary function	CTRL+SHIFT+X
Add a new total field for the selected field in the PivotTable view by using the Average summary function	CTRL+SHIFT+E
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function	CTRL+SHIFT+D
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function	CTRL+SHIFT+T
Add a new total field for the selected field in the PivotTable view by using the Variance summary function	CTRL+SHIFT+V
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function	CTRL+SHIFT+R
Turn subtotals and grand totals on or off for the selected field in the PivotTable view	CTRL+SHIFT+B
Add a calculated detail field	CTRL+F

Show Keys for changing the layout

Note The following four shortcuts do not work if you press the keys 1, 2, 3, or 4 from the numeric pad of your keyboard.

To do this	Press
Move the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) to the row area	CTRL+1
Move the selected field in the PivotTable view to the column area	CTRL+2
Move the selected field in the PivotTable view to the filter area	CTRL+3
Move the selected field in the PivotTable view to the detail area	CTRL+4
Move the selected row or column field in the PivotTable view to a higher level	CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a lower level	CTRL+RIGHT ARROW

Show Keys for formatting elements in PivotTable view

To use the following shortcuts, first select a detail field or a data cell for a total field.

The first seven keyboard shortcuts change the number format of the selected field.

To do this	Press
Apply the general number format to values in the selected total or detail field	CTRL+SHIFT+~ (tilde)
Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field	CTRL+SHIFT+$
Apply the percentage format, with no decimal places, to values in the selected total or detail field	CTRL+SHIFT+%
Apply the exponential number format, with two decimal places, to values in the selected total or detail field	CTRL+SHIFT+^
Apply the date format, with the day, month, and year, to values in the selected total or detail field	CTRL+SHIFT+#
Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field	CTRL+SHIFT+@
Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field	CTRL+SHIFT+!
Make text bold in the selected field of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)	CTRL+B
Make text underlined in the selected field of the PivotTable view	CTRL+U
Make text italic in the selected field of the PivotTable view	CTRL+I

Show PivotChart view

Show Keys for selecting items in a chart

To do this	Press
Select the next item in the chart	RIGHT ARROW
Select the previous item in the chart	LEFT ARROW
Select the next group of items	DOWN ARROW
Select the previous group of items	UP ARROW

Show Keys for working with properties and options

To do this	Press
Display the Properties dialog box	ALT+ENTER
Close the Properties dialog box	ALT+F4
When the Properties dialog box is active, select the next item on the active tab	The TAB key
When a tab in the Properties dialog box is active, select the next tab	RIGHT ARROW
When a tab in the Properties dialog box is active, select the previous tab	LEFT ARROW
Display a list or palette when a button that contains a list or palette is selected	DOWN ARROW
Display the shortcut menu	SHIFT+F10
Carry out a command on the shortcut menu	Underlined letter
Close the shortcut menu without carrying out a command	ESC

Show Keys for working with fields

To do this	Press
Open the list for the currently selected field	ALT+DOWN ARROW
In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button	The TAB key
In the drop-down list for a field, move to the next item	Arrow keys
In the drop-down list for a field, select or clear the check box for the current item	SPACEBAR
Close the drop-down list for a field and apply any changes you made	ENTER
Close the drop-down list for a field without applying your changes	ESC

Show Keys for working with the field list

To do this	Press
Display the field list, or activate it if it's already displayed	CTRL+L
Move to the next item in the field list	Arrow keys
Move to the previous item and include it in the selection	SHIFT+UP ARROW
Move to the next item and include it in the selection	SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection	CTRL+UP ARROW
Move to the next item, but don't include the item in the selection	CTRL+DOWN ARROW
Remove the item from the selection if the item that has focus is included in the selection, and vice versa	CTRL+SPACEBAR
Expand the current item in the field list to display its contents, or expand Totals to display the available total fields	PLUS SIGN (numeric keypad)
Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields.	MINUS SIGN (numeric keypad)
In the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button	The TAB key
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.	ALT+DOWN ARROW
Add the highlighted field in the field list to the drop area that's displayed in the Add to list	ENTER
Close the field list	ALT+F4