Video: Add, reuse, and update images on forms and reports

In Access 2010, the Image Gallery provides an easy way to add, reuse, and update images (including background images) on forms and reports. When you add an image to the Image Gallery, it becomes part of the database and can quickly be added to any other forms or reports in that database. Updating an image in the Image Gallery automatically updates it on any forms and reports where it is used.

In the video


Add a new image to an object and the Image Gallery

When you use the Insert Image command to add an image to a form or report, the image is automatically added to the Image Gallery, and is available for use on other forms or reports. This contrasts with the traditional process of adding an Image control to a client form or report, which does not add the image to the image gallery. To add an image by using the Insert Image command:

  1. In the Navigation Pane, right-click the form or report to which you want to add an image, and then click Layout View.
  2. Click an empty cell in the layout.
  3. On the Design tab, in the Controls group, click Insert Image.
  4. At the bottom of the Image Gallery, click Browse.
  5. Select the image that you want to add, and then click Open.
  6. Click on the form or report where you want to place the image.
  7. If necessary, resize the cell that contains the image. In order to accommodate the new image, you can also use the commands on the Arrange tab to split or merge cells, or to insert new rows or columns in the layout.

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Reuse an image

After you have used the preceding procedure to add an image to the Image Gallery, you can reuse that image on other forms or reports. Use the following procedure:

  1. In the Navigation Pane, right-click the form or report to which you want to add an image, and then click Layout View.
  2. Click an empty cell in the layout.
  3. On the Design tab, in the Controls group, click Insert Image.
  4. In the Image Gallery, select the image that you want to add.
  5. Click on the form or report where you want to place the image.
  6. If necessary, resize the cell that contains the image. In order to accommodate the new image, you can also use the commands on the Arrange tab to split or merge cells, or to insert new rows or columns in the layout.

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Update an image

  1. In the Navigation Pane, right-click the form or report to which you want to add an image, and then click Layout View.
  2. Click an empty cell in the layout.
  3. On the Design tab, in the Controls group, click Insert Image.
  4. Right-click the image that you want to update, and then click Update.
  5. Select the new image that you want to replace the old one, and then click Open.

Access updates the image in the Image Gallery, and also on any forms and reports where the image appears.

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Add a background image to a form or report

  1. In the Navigation Pane, right-click the form or report to which you want to add an image, and then click Layout View.
  2. Click an empty cell in the layout.
  3. On the Format tab, in the Background group, click Background Image.
  4. If the image is not already in the gallery, click Browse, select the image that you want to add, and then click Open. Otherwise, if the image is in the gallery, just click it.

Access adds the image, centered on the background of the form or report.

If you want, you can set the image to tile, zoom, or stretch to fill the entire background of the object. Use the following procedure:

  1. If the Property Sheet is not already displayed, press F4 to display it.
  2. In the drop-down list at the top of the Property Sheet, select Form or Report, depending on which type of object you are working with.
  3. On the Format tab of the Property Sheet, experiment with the Picture Tiling, Picture Alignment, and Picture Size Mode properties until the background image is displayed the way you want.

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