Save a file

You can use the Save command to save your file. Use the Save as command to save a copy of your file, save it to a folder on your hard disk drive, a network location, disk, DVD, CD, the desktop, flash drive, or another storage location.

You should save the file frequently while you are working on it to avoid losing data because of an unexpected power failure or other problem.

What do you want to do?


Save a file

Microsoft Office programs save a file to a default working folder. To save a copy in a different location, click a different folder in the Save in list. See Save as a copy or to a different location, below, to learn more.

To save a file, on the File menu, click Save, or click the Save icon save icon on the toolbar.

 Note   If you're saving the file for the first time, you'll be asked to give it a name.

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Save as a copy or to a different location

  1. On the File menu, click Save As.
  2. In the File name box, enter a new name for the file.
  3. Click Save.

To save the copy in a different folder, click a different drive in the Save in drop-down list or a different folder in the folder list, or both. To save the copy in a new folder, click Create New Folder Button image

ShowSave As dialog box in Windows 7 and Windows Vista

You can also save the file to a new location by using the Navigation pane.

Windows Vista and Windows 7 Save As dialog

Callout 1 To choose a folder or type the path to a folder, use the Address Bar.
Callout 2 To quickly see locations you use often, use the Navigation pane.
Callout 3 To see more file types, click the arrow.

ShowSave As dialog box in Windows XP

You can also save the file to a new location by using the Save in list or locations saved in your My Places bar.

Save As dialog box

Callout 1 To choose a folder, use Save in list.
Callout 2 To quickly see locations you use often, use the My Places bar.
Callout 3 To see more file types, click the arrow.

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Save as another format

  1. On the File menu, click Save as.
  2. In the File name box, enter a new name for the file.
  3. Click the Save as type drop-down list, and then click the file format that you want the file saved in.
  4. Click Save

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Save files automatically while working

  1. On the Tools menu, click Options, and then click the Save tab.
  2. Select the Save AutoRecover info every check box.

In the minutes box, enter the interval for how often you want to save files. The more frequently your files are saved, the more information is recovered if there is a power failure or similar problem while a file is open

 Note    AutoRecover is not a replacement for regularly saving your files. If you choose not to save the recovery file after opening it, the file is deleted and your unsaved changes are lost. If you save the recovery file, it replaces the original file (unless you specify a new file name).

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Speed up saving a file

  1. On the Tools menu, click Options, and then click the Save tab.
  2. Do one of the following:
    • To save only the changes to a file, select the Allow fast saves check box, and then continue to save as you work on the file.
    • To save a complete file, clear the Allow fast saves check box when you finish working on the file, and then save it one last time. A full save occurs when this check box is clear.

 Note    The Allow fast saves option is only available for Microsoft Word and Microsoft PowerPoint.

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Applies to:
Access 2003, Excel 2003, Outlook 2003, PowerPoint 2003, Publisher 2003, Word 2003