If you are using a Microsoft Access project (Microsoft Access project: An Access file that connects to a Microsoft SQL Server database and is used to create client/server applications. A project file doesn't contain any data or data-definition-based objects, such as tables and views.), or a Microsoft Access database (Microsoft Access database: A collection of data and objects (such as tables, queries, or forms) that is related to a particular topic or purpose.) that's shared on a network, other users could be changing data while you are viewing the same data in a datasheet or form. Microsoft Access updates the data you see at regular intervals. However, you can immediately display the most current data by refreshing the records.
In an Access database (.mdb), refreshing records only updates the data that already exists in your datasheet or form. It doesn't reorder records, display new records, or remove deleted records and records that no longer meet specified criteria. To perform those tasks, requery the records.
Note In an Access project (.adp), the refresh and requery actions both requery the records.
To requery or refresh:
- Open a table, query, or form in Datasheet view (Datasheet view: A view that displays data from a table, form, query, view, or stored procedure in a row-and-column format. In Datasheet view, you can edit fields, add and delete data, and search for data.), PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.), or PivotChart view (PivotChart view: A view that shows a graphical analysis of data in a datasheet or form. You can see different levels of detail or specify the layout by dragging fields and items or by showing and hiding items in the drop-down lists for the fields.), or open a form in Form view (Form view: A view that displays a form to show or accept data. Form view is the primary means of adding and modifying data in tables. You can also change the design of a form in this view.).
- Do one of the following:
- To refresh the records in Datasheet or Form view, click Refresh on the Records menu.
- To refresh the records in PivotTable or PivotChart view, click Refresh on the PivotTable or PivotChart toolbar.
- To requery the records, press SHIFT+F9.