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Manage your mailbox III: Move or copy messages to Personal Folders

Data File Management command on File menu, Data Files tab of Account Settings dialog box

We've said that a PST is on your computer. But where is it? As we explained earlier, once you create a Personal Folders file, or PST, a folder appears in the Navigation Pane, and you can see it there.

You can also see where on your computer the file is located by clicking Data File Management on the File menu in the main Outlook window. You'll see any open Personal Folders files listed on the Data Files tab of the Account Settings dialog box. We'll talk more about opening and closing Personal Folders files in the last course in this series. (We've included a link to it in the Quick Reference Card at the end of this course.)

You may notice in the picture that the PST actually has two names: a folder name (that's what you see under the Name column heading in the picture) and a file name (in the Filename column). The entry under Name is the folder name that you will see as the top-level folder for the PST in the Navigation Pane (and, as we discussed on the previous page, this name will be Personal Folders unless you change it to something more personal).

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