Save a file

When you save a file, you can save it to a folder on your hard disk drive, a network location, CD, DVD, the desktop, flash drive, or save as another file format. While you must identify the target location, if it is different than the default folder, the saving process is the same regardless of what location you choose.

 Important   Even if you have AutoRecover enabled, you should save the file frequently while you are working on it to avoid losing data because of an unexpected power failure or other problem.

What do you want to do?


Save a file

By default, the Microsoft Office programs save a file in a default working folder. To save the copy in a different location, click a different folder in the folder list. See Save as a copy, or to a different location to learn more.

  1. Click the File tab, and then click Save, or press CTRL+S.

 Tip   Click the Save icon save icon on the Quick Access Toolbar.

  1. You must enter a name for the file if you are saving it for the first time.

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Save as a copy, or to a different location

  1. Click the File tab.
  2. Click Save As.  
  3. In the File name box, enter a new name for the file.
  4. Click Save.

You can also use the Save As command to rename a file or change the location of where you save the file by clicking a different folder.

ShowSave As dialog box in Windows 7 and Windows Vista

You can also save the file to a new location by using the Navigation pane.

Windows Vista and Windows 7 Save As dialog

Callout 1 To choose a folder or type the path to a folder, use the Address Bar.
Callout 2 To quickly see locations you use often, use the Navigation pane.
Callout 3 To see more file types, click the arrow.

ShowSave As dialog box in Windows XP

You can also save the file to a new location by using the Save in list or locations saved in your My Places bar.

Save As dialog box

Callout 1 To choose a folder, use Save in list.
Callout 2 To quickly see locations you use often, use the My Places bar.
Callout 3 To see more file types, click the arrow.

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Save as a different format

  1. Click the File tab.
  2. Click Save As.
  3. In the File name box, enter a new name for the file.
  4. In the Save as type list, click the file format that you want to save the file in. For example, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv).

     Note    For more information about how to save files in PDF (.pdf) or XPS (.xps) formats, see Save as PDF or Save as XPS.

  1. Click Save.

 Note   To save to a CD or another location, click the File tab, click Save As, and then click Other Formats. In the Folders list, select a location or the media on which you want to save.

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Save as an earlier version of Office

If you are using Office 2010, you can save files in an earlier version of Microsoft Office by selecting the version in the Save as type list in the Save As dialog box. For example, you can save your Word 2010 document (.docx) as a 97-2003 document (.doc).

 Notes 

  • Office 2010 continues the use of the XML-based file formats, such as .docx, .xlsx, and .pptx, introduced in the 2007 Office release. Therefore, files created in Microsoft Word 2010, Microsoft Excel 2010, and Microsoft PowerPoint 2010 can be opened in the 2007 Office release programs without special add-ins or loss of functionality. For more information, see Open XML Formats and file name extensions.
  • For more information about compatibility between files from different releases, see Use the Compatibility Checker.

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Save AutoRecover information automatically

AutoRecover does not replace regularly saving your files. If you choose not to save the recovery file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file, unless you specify a new file name. The more frequently files are saved, the more information is recovered if there is a power failure or other problems while a file is open.

For more information about how to recover or return to earlier versions of the file, see Recover unsaved versions in Office 2010.

  1. Click the File tab.
  2. Under Help, click Options, and then click Save.
  3. Select the Save AutoRecover information every check box.
  4. In the minutes box, type or select a number to determine how often you want to save files.

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Applies to:
Excel 2010, PowerPoint 2010, Project 2010, Publisher 2010, Visio 2010, Word 2010