Most projects begin their lives outside of Microsoft Project, often as a simple task list in another program. When you’re ready to get started, you can copy a task list in Word (or any Office program) and paste it into Project without losing the formatting or outline structure.
For example, your boss might send you a draft plan in Word that looks like this:
- Copy the task list in Word.
- Open Microsoft Project, and then click File > New > New Project to create a new project.
- Click the first row in the Task Name column.
- Click Task > Paste.
- The tasks appear in Project with the same font, color, and outline structure they had in Word.
Project converts the bulleted list into summary tasks and subtasks, which gives you a head start on organizing your project. From here, there are several ways to go:
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Copy and paste from Project
Need to send a quick status? Copy data from Project and paste it into an Outlook, Word, or any Office program. The formatting you created in Project, including the column headings, comes over with it.
- In Project, select the data you want from the table section of any view.
- Click Task > Copy.
- Open the other program and paste the data. (In most cases, click Home > Paste or press Ctrl+V.)
If you paste into Word or Outlook, you can use all the power of Office’s table tools to format the table any way you want. In programs like PowerPoint, Visio, and Publisher, the table becomes an image that you can modify.
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Copy and paste pictures
Sometimes your reports need more flair than a table of data provides. While you can’t copy and paste the pictures in a Gantt Chart, Network Diagram, or Calendar, Project does provide several ways to share visual information from your plan:
- Draw a timeline Add a timeline of project highlights to any view, and then drop it into a status report, email it to your team, or add it to a PowerPoint slide.
- Use an OfficeArt report You can use Project to create vibrant reports — including charts, tables, and links — of whatever project info you want.
- Make a PDF Adjust the view so you see the parts you want to share, and then save the project as a PDF file.
- Copy as a picture Click Task > Copy > Copy Picture, and then choose your settings to create a GIF image you can use in other programs.
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