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Create great-looking signatures for your e-mail

Two versions of same e-mail signature: one in HTML formatted message and one in plain text

Once you've created a signature and started using it, you may wonder, will all recipients see it the same way? Probably not. How a recipient sees your signature will depend on the program they use to read e-mail and how they've chosen to set it up. Here are two examples of situations in which what you send may be different from what they see:

  • The recipient reads e-mail in Plain Text format     Someone who reads e-mail in Plain Text (text-only) format may not see colors or other fancy effects. So, when you design your signature, it's a good idea to keep in mind how it will appear in plain text. We've shown this example in the picture.
  • The recipient doesn't have the font that you used in your signature     Fonts are not embedded in your message. That means that in order to see the font that you used, the recipient will need to have that font installed on his or her computer. Because you don't know what those will be, it's a good practice to stick with the core set of fonts included with Microsoft Windows, such as Arial, Verdana, Times New Roman, and Courier.

We've included a link to more information about choosing fonts in the Quick Reference Card at the end of this course.

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