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Create great-looking signatures for your e-mail

Simple signatures at the end of e-mail messages


In addition to a complimentary closing, your signature can contain information about you. Many professionals like to include their business contact information so that clients and business partners can reach them easily. A signature might also include a marketing message or even a favorite quotation to express humor or personal values.

Information in a simple e-mail signature might include:

  • Your name
  • Your professional title
  • Your physical business address and phone

You can add these elements by typing them in the signature.

You can also add fancier elements to a signature:

  • Your e-mail or Web address formatted as a hyperlink
  • A graphic such as an image resembling your hand-written signature, a company logo, or even a photo of yourself

Tip     Pictures, photos, and clip art can slow delivery of e-mail. Keep the file size under 100 KB if possible.

  • An Electronic Business Card

We'll talk more about including fancy elements in your signature in the next lesson of this course.

As you think about what your signature might contain, keep in mind that it's best to keep it simple so that the key information is easy to recognize. You don't want to annoy recipients with a signature that is overly long or distracting.

Also, be sure to consider your audience carefully before you disclose any sensitive information such as your physical address or phone number. You don't want to get unexpected calls from strangers.

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