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Manage your mailbox II: Understand your choices for long-term saving

File cabinet with messages, question mark, box with folders, messages in background
Learn the different methods for storing e-mail messages on your own computer. Understand some benefits and best practices so that you can make an educated decision about which method to use.

About this course

This course includes:

  • One self-paced lesson.
  • A short test at the end of the lesson; the test is not scored.
  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Understand the benefits (and drawbacks) of storing messages on your own computer.
  • Distinguish between two basic methods for personal storage: Archive and Personal Folders.

Before you begin

This is the second course in a series of five. For an overview of each course in this series, see the "Size and storage matters" section of the Roadmap to Outlook 2007 training.

Suppose you want to reduce the size of your mailbox by storing e-mail messages on your own computer (instead of keeping them on an e-mail server, for example). Or maybe you just want to move some messages related to an important project from one computer to another. How can you do those things? And once you do them, where, exactly, is that e-mail stored?

The answer is, you store it in an Outlook personal folder, also called a Personal Folders file, or PST. And you store it there using one of two methods. This course, the second in a series, provides a quick overview of the different ways to store messages on your computer.

To learn more about this course, read the text in Goals and About this course, or look at the table of contents. Then click Next to start the first lesson.

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