Insert a picture

When filling out a form, you can insert pictures into picture fields and rich text fields (rich text field: A field that can show formatting and graphics, such as an embedded object, and not just text.). When designing a form, you can add pictures to your form as embedded objects (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) or as linked objects (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.), which can help reduce the form's file size. Also, when designing a form, you can insert a picture control, which like rich text controls, lets users insert pictures into a form when they fill it out.

 Note   You can also insert pictures by using the Microsoft Clip Organizer.

Insert a picture when filling out a form

ShowInsert a picture into a picture field

  1. Click on a field that contains the picture icon Button image.
  2. In the Insert Picture dialog box, select the picture you want to insert, and then click Insert.

ShowInsert pictures onto other parts of a form

  1. Click in the form where you want to insert the picture.
  2. On the Insert menu, point to Picture, and then click From File.

 Note   If the Picture option is not available, you may be attempting to insert a picture into a field for which this is not allowed.

  1. In the Insert Picture dialog box, select the picture you want to insert, and then click Insert.

Insert a picture when designing a form

ShowEmbed a picture

  1. In design mode, place your insertion point where you want to insert the picture.
  2. On the Insert menu, point to Picture, and then click From File.
  3. In the Insert Picture dialog box, select the picture you want to insert, and then click Insert.

ShowLink to a picture

  1. In design mode, place your insertion point where you want to insert the picture.
  2. On the Insert menu, point to Picture, and then click From File.
  3. In the Insert Picture dialog box, select the picture you want to insert.
  4. Click the arrow to the right of the Insert button, and then click Link to File.

 Note   When linking to files, the following file types are allowed: Joint Photographic Experts (.jpg), Graphics Interchange Formats (.gif), and Portable Network Graphics (.png).

ShowInsert a picture control

  1. In design mode, place your insertion point where you want to insert the picture control.
  2. If the Controls task pane is not visible, click More Controls on the Insert menu.
  3. Under Insert controls in the Controls task pane, click Picture.
  4. In the Insert Picture Control dialog box, select the options you want.

 Note   By default, a picture control with placeholder text is inserted into the form. If you want to specify a default picture to appear in the form instead of placeholder text, right-click the picture control, and then click Picture Properties on the shortcut menu. Under Binding on the Data tab, in the Picture Properties dialog box, select Specify default picture, click Browse, and then in the Insert Picture dialog box, choose the picture you want.