Create a Venn diagram

You can create a SmartArt graphic that uses a Venn diagram layout. Venn diagrams are ideal for illustrating the similarities and differences several different groups or concepts.

ShowOverview of Venn diagrams

A Venn diagram uses overlapping circles to illustrate the similarities, differences, and relationships between concepts, ideas, categories, or groups. Similarities between groups are represented in the overlapping portions of the circles, while differences are represented in the non-overlapping portions of the circles.

A Venn diagram

Callout 1 Each large group is represented by one of the circles.
Callout 2 Each overlapping area represents similarities between two large groups or smaller groups that belong to the two larger groups.
In this article


Create a Venn diagram

  1. On the Insert tab, in the Illustrations group, click SmartArt.

The Shapes group on the Insert tab.

  1. In the Choose a SmartArt Graphic gallery, click Relationship, click a Venn diagram layout (such as Basic Venn), and then click OK.

Top of Page Top of Page

Add text to a Venn diagram

Add text to the main circles

  1. Select the SmartArt graphic.
  2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click Text Pane.
    The Create Graphic group on the Design tab under SmartArt Tools
    If you do not see SmartArt Tools or the Design tab, make sure that you have selected a SmartArt graphic. You may need to double-click the SmartArt graphic to open the Design tab.
  3. Do one of the following:
  • Click [Text] in the Text pane, and then type your text.
  • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.
  • Click a circle in the SmartArt graphic, and then type your text.
  1. In the Text pane, under Type your text here, select a bullet and type your text.

 Note   You can also open the Text pane by clicking the control.

Text Pane control

Add text to the overlapping portions of the circles

You cannot add text to the overlapping portions of a Venn diagram from the Text pane. Instead, you can insert text boxes and position them over the overlapping areas.

To insert a text box, do the following:

  1. On the Insert tab, in the Text group, click Text Box.
  2. Drag to draw a text box.
  3. Select the text box and type your text.
  4. Position the text box over the overlapping area of the circles.

Top of Page Top of Page

Add or delete circles in your Venn diagram

  1. Click the SmartArt graphic that you want to add another circle to.
  2. Click the existing circle that is located closest to where you want to add the new circle.
  3. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape.

The Create Graphic group on the Design tab under SmartArt Tools

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You may need to double-click the SmartArt graphic in order to open the Design tab.

  1. Do one of the following:
    • To insert a circle after the selected circle, that will overlap the selected circle, click Add Shape After.
    • To insert a circle before the selected circle, that will overlap the selected circle, click Add Shape Before.

 Notes 

  • When you want to add a circle to your Venn diagram, experiment with adding the shape before or after the selected circle to get the placement you want for the new circle.
  • To add a circle from the Text pane, click an existing circle, move your pointer before or after the text where you want to add the circle, and then press ENTER.
  • To delete a circle from your Venn diagram, click the circle you want to delete, and then press DELETE.

Top of Page Top of Page

Move a circle in your Venn diagram

  • To move a circle, click the circle, and then drag it to its new location.
  • To move a circle in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

Top of Page Top of Page

Change to a different Venn diagram layout

  1. Right-click the Venn diagram that you want to change, and then click Change Layout.
  2. In the Choose a SmartArt Graphic dialog box, click Relationship in the left pane, and in the right pane do one of the following:
    • To show overlapping relationships in a sequence, click Linear Venn.

Linear Venn diagram

  • To show overlapping relationships with an emphasis on growth or gradation, click Stacked Venn.

Stacked Venn diagram

  • To show overlapping relationships and the relationship to a central idea, click Radial Venn.

 Note   You can also change the layout of your SmartArt graphic by clicking a layout option in the Layouts group on the Design tab under SmartArt Tools. When you point to a layout option, your SmartArt graphic changes to show you a preview of how it would look with that layout.

Top of Page Top of Page

Change the colors of your Venn diagram

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors of your Venn diagram. You can also add effects, such as glows, soft edges, or 3-D effects.

You can apply color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) to the circles in your SmartArt graphic.

Click the SmartArt graphic whose color that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

SmartArt Styles group on the Design tab under SmartArt Tools

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

 Tip   When you position your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a circle's border

  1. In the SmartArt graphic, right-click the border of the circle you want to change, and then click Format Shape.
  2. In the Format Shape dialog box, do one of the following:
  • To change the color of the circle’s border, click Line Color in the left pane, in the Line Color pane, click Color Button image, and then click the color that you want.
  • To change the line style of the circle’s border, click Line Style in the left pane, in the Line Style pane, and then select the line styles that you want.

Change the background color of a circle in your Venn diagram

Click the SmartArt graphic that you want to change.

  1. Right-click the border of a circle, and then click Format Shape.
  2. In the Format Shape dialog box, in the left pane click Fill, and then in the Fill pane click Solid fill.
  3. Click Color Button image, and then click the color that you want.

Top of Page Top of Page

Apply a SmartArt Style to your Venn diagram

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D rotation that you can apply to the circles in your SmartArt graphic to create a unique look.

Click the SmartArt graphic that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

SmartArt Styles group on the Design tab under SmartArt Tools

To see more SmartArt Styles, click the More button button image.

 Notes 

  • When you position your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.

Top of Page Top of Page

Animate your Venn diagram

If you're using PowerPoint 2010, you can animate your Venn diagram to emphasize each circle. For more information about how to animate a SmartArt graphic, see Animate your SmartArt graphic.

  1. Click the Venn diagram that you want to animate.
  2. On the Animations tab, in the Animation group, click the More button button image, and then click the animation that you want.
  3. To make each circle in the Venn diagram enter in sequence, on the Animations tab, in the Animation group, click Effect Options, and then click One by One.

 Notes 

If you copy a Venn diagram that has an animation applied to it to another slide, the animation is also copied.

Top of Page Top of Page

 
 
Applies to:
Excel 2010, PowerPoint 2010, Word 2010