If you anticipate a lot of changes to your text, it is recommended that you make your changes before you copy the text into the empty linked text boxes (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
- Switch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
- On the Insert menu, click Text Box.
- Click or drag in your document where you want to insert the first text box.
- Repeat steps 2 and 3 to insert additional text boxes where you want the text to flow.
- Click the first text box.
To do this, move the pointer over the border of the text box until the pointer becomes a four-headed arrow, and then click the border.
- On the Text Box toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Create Text Box Link .
- Click in the empty text box that you want the text to flow to.
When you move the upright pitcher over a text box that can receive the link, the pitcher turns into a pouring pitcher.
- To link to additional text boxes, click the text box that you just created the link to, and then repeat steps 6 and 7 to create links.
- In the first text box, type or paste the text that you want. As the text box fills, the text will flow into the other text boxes that you've linked.
- If you click Create Text Box Link , and then decide you don't want to link to another text box, press ESC to cancel the linking process.
- You can also use circles, banners, flow chart shapes, and other AutoShapes (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) as linked text box containers.