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Table of Contents III: Use fields to create a TOC and create multiple TOCs

Animation of how to bookmark text and create a TOC of the bookmarked area.

If your document requires TOCs for sequential text or blocks of text and you've used Word's built-in heading styles or outline levels, then you can use bookmarks to create a TOC. A chapter in a book is a good example of sequential text and you won't need to mark each heading individually.

Bookmarks in Word are not used just for TOCs; they identify a location or selection of text that you name for future reference.

First you need to bookmark the text. To do that, select all the text for the entire area and then click the Insert tab and Bookmark in the Links group. Type a name for the bookmark (such as "Breakfast") and click Add.

Now create a TOC and use the \b switch along with the bookmark name. For example, the TOC field for the breakfast recipes will be:

{ TOC \b "Breakfast" }

The TOC field then collects all the text marked with heading styles or outline levels from the entire bookmarked area named "Breakfast."

Click Play above the illustration to see how to bookmark text and create a TOC of the bookmarked area.

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