Find, create, or change a template in Publisher

A catalog of templates to choose from to create a publication is what you will see when you first start Microsoft Publisher 2010. To create a publication, select a template that is most like what you want your publication to be. Once you choose the template you like to create your publication, you can change it so it includes all the elements - colors, fonts, and more - that you use to help build a brand for your business. In addition to creating a new publication, you can also then save these changes to a new template that you can then re-use in creating additional publications without having to re-apply all of your branding elements.

In this article


Learn about templates

You can make a template from any publication by saving that publication as a Publisher template file. When you start a new publication by selecting a template, a copy of the template file opens, so that the original template isn't altered by mistake. If you want to make changes to a template, you can open a copy of the template file, make the changes that you want, and then save it again as a template.

You can save time by designing a master publication that reflects your company brand and identity and then saving it as a template. Then, each time you want to create a new version, you can use the template and add only the information that is unique to that version. By using a template for a publication that you regularly produce not only saves time but also ensures quality and consistency of your publications.

There are many ways to create a publication in Publisher. Publisher offers designs with dynamic features that make it easy to change the design, layout, colors, and other elements. You can:

  • Use one of the publication templates to create exactly the type of publication you want, such as a calendar, newsletter, or postcard.
  • Design a publication, customize it to your needs, and then save it as a template.

Use a template to create a publication

You can use templates installed with Publisher or online templates from Office.com to create great-looking publications.

 Important    You must first be connected to the Internet before you search online for templates to use with Publisher.

  1. Open Publisher, or click the File tab and select New.
    Finding a new template for creating a new publication in Publisher 2010
  2. From the template gallery, select a publication type, for example, Greeting Cards.
    Template catalog in the Backstage view of Publisher 2010
  3. Select the template name, and then click Create

Find a template

In addition to using the template categories to browse for templates, you can search for templates based on keywords. For example, you might want to create a brochure with a tri-fold format, instead of going to the Brochures category and then browsing through the various two-page or four-fold options to find tri-fold formats, you can enter tri-fold brochure in the Search for Templates box to find all the available brochure templates in a tri-fold format.

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Save a publication as a template

You can make a template from any publication by saving that publication as a Publisher template file. You can also download a template from Microsoft Office.com, make any changes that you want, and save the file as a template that you can use again.

  1. Create or open the publication that you want to use as a template.
  2. Click the File tab and select Save As.
  3. In the Save as type box, click Publisher Template.

 Note    The default template location is C:\Users\username\AppData\Roaming\Microsoft\Templates folder If you save your template to a different location, Publisher may not be able to find it.

  1. In the File name box, type a name for the template.
  2. By default the template will be assigned to the category General. You have the option of assigning the template to a different category by clicking the Change button and either selecting an existing category or entering a new category in the Template Category dialog
    Template catagories for user created templates in Publisher 2010
  3. Click Save.

Change a template

You can open a template that you previously used, change it, and then save it as a new template.

  1. Open Publisher, or click the File tab and select New.
  1. Click My Templates, and then double-click the name of a template.

     Note    If you do not see your template listed, you may not have saved it in the default template location folder. The default template location is C:\Users\username\AppData\Roaming\Microsoft\Templates folder. If you saved a template to a location other than the default template location, you need to browse to the location where you saved it and open the template or move it to the default template location on your computer.

  1. Make the changes that you want to the template.
  2. Select the File tab and then Save As.
  3. In the Save as type box, click Publisher Template, and then type a new name and optional category for the template.
  4. Click Save.

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Applies to:
Publisher 2010