About notes

Use the notes pane (notes pane: The pane in normal view in which you type notes that you want to accompany a slide. You print these notes as notes pages or have them display when you save a presentation as a Web page.) in normal view to type notes about your slides.

Notes pane in normal view

Callout 1 Notes pane

You can type and format your notes as you work in normal view, but to see how your notes will be printed and to see the full effect of any text formatting (such as font colors), switch to notes page view. You can also check and change the headers and footers of your notes in notes page view.

You can print the notes as notes pages (notes pages: Printed pages that display author notes beneath the slide that the notes accompany.) and either use them as notes to yourself while you give your presentation or, if they're notes that you intend for your audience, hand them out to accompany your presentation.

If you want to enlarge, reposition, or format the slide image area or notes area, go to notes page view and make the changes.

You can't draw or place pictures in the notes pane in normal view. Switch to notes page view and draw or add the picture there.

Notes page view

Each notes page shows an image of a slide, along with the notes that go with that slide. In notes page view, you can embellish your notes with charts, pictures (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), tables, or other illustrations.

Notes pages

Callout 1 Notes pages include all of your notes and each slide in the presentation.
Callout 2 Each slide is printed on its own notes page.
Callout 3 Your notes accompany the slide.
Callout 4 Data such as charts or pictures can be added to your notes pages.

A picture or object that you add in notes page view will appear on your printed notes page, but not on your screen in normal view. If you save your presentation as a Web page, the picture or object does not appear when you display your presentation in the Web browser, although your notes do.

The changes, additions, and deletions that you make on the notes page apply only to that notes page and to the note text in normal view.

Notes master

To have the content or formatting of a notes page applied to all notes pages in the presentation, change the notes master (master: A slide view or page on which you define formatting for all slides or pages in your presentation. Each presentation has a master for each key component: slides, title slides, speaker's notes, and audience handouts.). For example, to put a company logo or other piece of art on all of your notes pages, add it to the notes master. Or, if you want to change the font style that is used for all notes, change the style on the notes master. You can change the look and position of the slide area, notes area, headers, footers, page numbers, and date.

Displaying notes on a Web page

If you save your presentation as a Web page, your notes are automatically displayed unless you choose to hide them. The slide titles become a table of contents in the presentation, and your slide notes appear beneath each slide. Your notes can fill the role of the speaker, giving your audience the background and details that a speaker would provide during a live presentation.

If you don't want your notes to be displayed on the Web page, you can turn them off before you save the file as a Web page.

Additional layout options

For further layout options, you can send the presentation from Microsoft PowerPoint to Microsoft Word. For example, if you want to include two slides and their notes on a single page, you can apply that layout in Word.

 
 
Applies to:
PowerPoint 2003