Name your colored quick flags

Applies to
Microsoft Office Outlook® 2003

You might find it useful to add a text label to the colored Quick Flags you use to help you keep track of what each color-coded flag means. To name your Quick Flags, just add them to an existing or custom toolbar, and then label each flag. You can name each flag anything you want. Adding a name to a Quick Flag does not apply a category or add functionality to a flag. Instead, it is a way for you to remember what each flag color means to you.

Custom Flags toolbar

  1. In Outlook, right-click any toolbar, and then click Customize.
  2. On the Toolbars tab, click New, and then, after you name the toolbar, drag that toolbar to where you want it to be.
  3. In the Customize dialog box, on the Commands tab, under Categories, click Actions, and then drag a flag, such as the red flag, to the new toolbar.
  4. Right-click the flag in the new toolbar, and then on the shortcut menu, click Image and Text.
  5. Right-click the flag again, and in the Name box, type the name for the flag, for example, Urgent. If you want to use a keyboard shortcut for the quick flag, type &Urgent, which allows you to activate the flag by pressing ALT+U.

 Note   Make sure you put the ampersand (&) before a letter that is not being used as a keyboard shortcut by another button on any toolbar in Outlook. For example, Call Bac&k allows you to activate the flag by pressing ALT+K as long as no other buttons use ALT+K as a keyboard shortcut.

  1. After you have added all of the flags you want on the toolbar, click Close in the Customize dialog box.
  2. To mark your messages with a flag, click the message in the message list, and then click the flag button on the toolbar you created.

 Note   When you switch to Calendar, Contacts, or Tasks, the Quick Flag toolbar is empty because flagging does not apply to these areas.

Applies to:
Outlook 2003