Privacy Statement for Microsoft Office 2013

Last updated: October 2012

Privacy Statement Highlights for Microsoft Office 2013

To understand the data collection and use practices relevant for a particular program or service, you should read both this Privacy Statement for Microsoft Office and any applicable supplement.

Turning on features during the Office first-run experience

During the first-run experience of Office, you may be asked whether you want to turn on certain features.

  • If you have Office 365 Home, Small Business, or Small Business Premium, and you choose to Send us information to help personalize your experience, provide you with tips and advice, and improve Office, you enable the Office Personalized Experience Program (OPEP) and Microsoft Error Reporting. For more information, see the OPEP section and the Microsoft Error Reporting section in this Privacy Statement.
  • If you have a version of Office other than Office 365 Home, Small Business, or Small Business Premium, and you choose to Send us information to help improve Office, you turn on the Customer Experience Improvement Program (CEIP) and Microsoft Error Reporting. For more information, see the CEIP section and the Microsoft Error Reporting section in this Privacy Statement.
  • If you choose to Install important and recommended updates for Office and other products, you turn on Microsoft Update. For more information, see the Microsoft Update section in this Privacy statement.

At Microsoft, we work hard to protect your privacy, while delivering products that bring you the performance, power, and convenience you want in your personal computing. This Privacy Statement explains many of the data collection and use practices of Microsoft Office. Please read the information below and also any supplemental information linked to this page for additional details about particular Office programs and services you might use. This isn’t intended to be an exhaustive list and doesn’t apply to other online or offline Microsoft sites, products, or services.

As with all Microsoft Office products, Office is designed to allow you to quickly put together, display, and share your information with others. We are committed to helping protect the privacy of your information and helping ensure you have full control over how your information is used and shared.

Supplements

Related links

Collection and use of your personal information

We use the personal information we collect from you to enable the features you use and provide the services or carry out the transactions you have requested or authorized. We might also use the information to request feedback, provide critical updates and notifications regarding the software, improve the product or service, for example, bug and survey form inquiries, or provide you with advance notice of events or to tell you about new product releases.

Some personal information you enter might be included in your Office files in the form of metadata. This metadata is used by Office programs to help you collaborate with others on your files. Instructions for removing metadata from your files can be found in the supplementary information about a specific Office program.

Except as described in this statement, personal information you provide isn’t transferred to third parties without your consent. We occasionally hire other companies to provide limited services on our behalf, such as providing customer support. We only provide those companies with the personal information they need to deliver the service. They are required to maintain the confidentiality of that information and are prohibited from using that information for any other purpose.

Personal information collected by or sent to Microsoft might be stored and processed in the United States or any other country/region in which Microsoft or its affiliates, subsidiaries, or service providers maintain facilities. Microsoft abides by the Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union or Switzerland.

Microsoft might access or disclose information about you, including the content of your communications, to: (a) comply with the law or respond to lawful requests or legal process; (b) protect the rights or property of Microsoft or our customers, including the enforcement of our agreements or policies governing your use of the services; or (c) act on a good faith belief that such access or disclosure is necessary to protect the personal safety of Microsoft employees, customers, or the public.

Collection and use of information about your computer

Office includes several features that use the Internet to give you additional information or the ability to share data with others. These features are available any time you have an active connection to the Internet. Each of these features is explained in more detail later in this statement.

Any time Office contacts a Microsoft server, information about your computer ("standard computer information") is sent to the websites you visit and online services you use. Microsoft uses standard computer information to provide you Internet-enabled services, to help improve our products and services, and for statistical analysis. Standard computer information typically includes information such as your IP address, operating system version, browser version, and regional and language settings. In some cases, standard computer information might also include hardware ID, which indicates the device manufacturer, device name, and version. If a particular feature or service sends information to Microsoft, standard computer information is also sent.

After Office has been installed, future Internet requests from that computer might contain information that includes the name of your software product and the version number. This information is used by websites to give you content or services compatible with Office. This information doesn’t contain personally identifiable information.

From time to time, Microsoft might change some of the Internet addresses (URLs) of the Internet services it provides. To ensure uninterrupted service, Microsoft might download a file to your computer containing the new Internet addresses that Office needs to allow you to use Internet services.

When you first use a feature that requires the software to connect to an Internet service, the software sends a request to download an XML file, along with the name of your program, the locale and language you selected, and the version of the program you have. Based on that information, Microsoft sends to your computer an XML file that contains a list of URLs for the Microsoft Office Internet services.

Cookies

Some Office features use cookies. The features that do so are described in detail later in the statement.

A cookie is a small text file placed on your computer by an Internet server. Cookies contain information that can later be read by an Internet server in the domain that issued the cookie to you. Cookies can’t be used to run applications or deliver viruses to your computer.

One of the main purposes of cookies is to save you time. For example, a cookie used by Office helps Office remember Microsoft SharePoint Foundation 2013 sites you previously visited. This simplifies the process of finding the site again and providing you with relevant content.

Whenever Office contacts a Microsoft server, it can potentially save or access cookies. These cookies include a flag to indicate whether you have any Microsoft Office products installed on your system and the language and locale you selected for your Internet preferences, which might be separate from the language and locale you selected for your programs. We also use cookies to assist in collecting information about which pages our customers visit on Office.com. This site visitation information is identified only by a unique ID number, and we never link it to personal information unless you consent as described elsewhere in this statement.

You have the ability to accept or decline cookies or change your language or locale by changing the settings in the Privacy tab of the Internet Options in the Control Panel. You can also control the cookies used by Office on the Tools menu in Internet Explorer 8 and 9, by clicking Internet options > Privacy tab.

Office accepts the privacy settings you select under Internet options in Control Panel or in Internet Explorer and doesn’t download cookies if you have chosen not to allow cookies to be downloaded. Those features, described later in this statement, that use cookies might not work correctly with this setting in place. In addition, features used by websites and services that use cookies might not work correctly in Internet Explorer. Cookies previously saved to your computer might still be read by Office unless you use the Internet Options in Control Panel or Internet Explorer to remove previously saved cookies.

Activation

Activation helps reduce software counterfeiting, which helps ensure that you receive the software quality you expect. Activation means that a specific product key becomes associated with the hardware it’s installed on. The Microsoft Software License Terms for Office states the number of times your product key can be used for activation. After you’ve used the product key for the specified number of times on the same or different computers, that product key can no longer be used for activation on other computers.

Activation is mandatory. After any grace period expires, you must active the software to be able to continue using it.

During activation, product key information is sent to Microsoft, such as:

  • Information that identifies the Office product you are activating.
  • Information that identifies where you obtained the Office product. For example, it identifies whether the product was sold at retail, an evaluation copy, subject to a volume licensing program, or pre-installed by the computer manufacturer.
  • The date of installation.
  • System information and information about your hardware used to run Office.
  • Information that helps Microsoft determine whether your software has been properly activated and is subject to an appropriate and valid license.

If you license Office on a subscription basis or if you buy Office from Office.com, you’re requested during the initial activation to submit the user ID associated with your subscription—your Microsoft account or another user ID you use to access Microsoft Office 365—over the Internet. Microsoft then sends a product key over the Internet to your computer to complete the activation. After the initial activation, Office sends product key information to Microsoft automatically from time to time to verify whether your use of Office is properly licensed, as specified by your Office license agreement. Activation with a Microsoft account or with another user ID you use to access Office 365 and subsequent automatic sending of activation information to Microsoft, is required by your Office subscription license.

Activation also results in a number generated form the computer’s hardware configuration and standard computer information being sent to Microsoft.

Your copy of Office can detect and accept changes to your computer configuration. Minor upgrades don’t require activating again. If you uninstall Office, you might be required to reactivate your product. Some changes to your computer components or the software might also require you to activate the software again.

If you are activating while upgrading from certain Microsoft Office products, such as a trial version of Microsoft Office, activation also collects information from your computer about the version of the products from which you are upgrading, including the length of time you used the products.

If you couldn’t complete activation, you might receive a message with a link to a website where you can learn more about why activation failed. When you follow the link, information about why activation failed is sent to Microsoft. This information might include information normally sent during activation.

Under certain circumstances, like when activation didn’t complete or your computer components or software change, you might be asked to reactivate your copy of Microsoft Office. If this happens, you might be able to use the Activation Wizard to get more information online about whether your copy of Office activated properly and how to resolve any activation issues. If you choose to get this information, the information usually sent during activation is sent to Microsoft.

If you don’t activate or reactivate your copy of Office, you might not be able to use it or it might be marked as not properly licensed. For example, you might see a title bar telling you your copy isn’t properly licensed. To learn more, see Activate Office programs.

You can check if your software is properly activated and is subject to an appropriate and valid license software by clicking File > Account in one of your Office programs.

Click-to-Run Update Service

The Click-to-Run Update Service allows you to install certain Microsoft Office products over the Internet so you can start using them before they are completely downloaded. By default, the Click-to-Run Update Service also automatically detects online updates to Click-to-Run-enabled products on your computer and downloads and installs them automatically. The service is turned on by default, but you can turn it off by clicking File > Account > Disable updates for this product. The Click-to-Run Update Service periodically collects standard computer information and a randomly generated number is used to identify your computer without identifying you.

Office and online features and content

By default, you agree that by default certain features in Office use online services to give you the latest online content whenever you are connected to the Internet. For example, when you open an Office program like Word or PowerPoint, the start screen shows online templates from Office.com. When you click Help, Office shows online Help articles form Office.com. If you search online content such as Help, templates, clip art, or media, Office sends your search words to Office.com. That way you have access to a large, up-to-date set of content and online features.

Searching for content on Office.com

When you search Office.com for a particular word or phrase, Office sends that word or phrase to Office.com, along with other information, such as the program you’re using, what part of the software you were using when you searched, the search scope you requested, and a randomly generated unique ID used to help us improve Office.com search results. This ID doesn’t contain any personal information and isn’t used to identify you. It’s stored in the registry of your computer and sent to Office.com whenever you search Office.com for online content such as Help, templates, clip art, or media. You can delete the ID from the registry of your computer by turning off Office’s online features and content, as described below. If you delete the ID from your computer’s registry, the next time you search Office.com for a particular word or phrase, a new randomly generated unique ID will be generated, sent to Office.com, and stored in the registry of your computer. If you are using a template, Office also sends the template’s ID, which identifies the template but not your document. Microsoft uses this information to give you the information you requested and to improve the service.

Inserting images from Bing

In Office, the Insert Online Pictures and Insert Online Video features give you the ability to search for online pictures and videos from Bing and insert them into your Office files. When you use these features to search Bing for an online image or video, we send Bing your search query, standard computer information, and a randomly generated unique ID used to help us improve Bing search results. This ID doesn’t contain any personal information and isn’t used to identify you. It’s stored in the registry of your computer and sent to Bing whenever you use the Insert Online Pictures feature or the Insert Online Video feature to search Bing for online pictures or videos. You can delete the ID from the registry of your computer by turning off Office’s online features and content, as described below. If you delete the ID from your computer’s registry, the next time you use the Insert Online Pictures feature or the Insert Online Video feature to search Bing for online pictures or videos, a new randomly generated unique ID will be generated, sent to Bing and stored in the registry of your computer.

To turn off online features and content

  1. Click File > Options > Trust Center > Trust Center Settings > Privacy Options.
  2. Uncheck the Allow Office to connect to the Internet box.

Microsoft account authentication

Some features of Office might require a Microsoft account, for example to activate the software and to enable the Office Roaming Service. To sign into Office with a Microsoft account, you are asked to submit the email address and password associated with your Microsoft account over the Internet. This same Microsoft account sign-in allows you to access other sites and services that use the Microsoft account. If you don’t have a Microsoft account, you can go online to the Microsoft account service to create one.

If you don’t have a Microsoft account, you have the option of going online to create one. When you create a Microsoft account through Office or Office.com, the registration information you submit is stored in your Microsoft account profile and some of that registration information can be stored by the Office.com service. To learn more about the Microsoft account service, including the information stored in the Microsoft account profile, and how the Microsoft account uses and helps to protect your personal information, read the Microsoft account Privacy Statement.

Signing into Office allows you to store and access online files in OneDrive while using Office, and turns on the Office Roaming Service, which is described below in more detail.

Office on Windows 8

You can sign into Windows 8 using a Microsoft account to sync certain settings and to have personalized experiences across devices that are running Windows 8. If you are running Office on a Windows 8 device and online features and content in Office are turned on, signing into Windows 8 with a Microsoft account automatically signs you into Office using the same Microsoft account. This allows you to store and access online Office files in OneDrive, and to enjoy the Office Roaming Service without being asked to reenter your Windows 8 username and password.

For more information about the use of Microsoft account in Windows 8, please see the Windows 8 Privacy Statement.

Third-party connections

If you sign into Office with a Microsoft account, you have the option of connecting that Microsoft account with other non-Microsoft IDs. If you connect your Microsoft account to non-Microsoft IDs, certain features of Office can get content associated with the non-Microsoft IDs on non-Microsoft online sites or services. For example, you might be able to get to photos or emails you keep in a non-Microsoft service while you work in an Office program.

To connect your Microsoft account with a non-Microsoft ID, you are taken to the non-Microsoft online site or service to submit your non-Microsoft ID and password. The non-Microsoft online site or service is responsible for getting your consent to share your content with Office consistent with your privacy settings on the non-Microsoft site or service, and you should read its privacy statement for more information. The Office.com service stores confirmation that you connected your Microsoft account to the non-Microsoft ID, and the Windows Live services store information necessary to make the connection work. This data is subject to the Microsoft account Privacy Statement.

You can disconnect your Microsoft account from these non-Microsoft IDs through your Office account settings. When you do, Office can no longer get your content associated with the non-Microsoft ID from the non-Microsoft site or service.

Office 365 authentication

The ID you use to sign in to Office 365 lets you activate Office, enables the Office Roaming Service, and gives you access to content on Office 365. When you sign in, you are asked to enter the email address and password associated with your Office 365 account.

Signing into Office with the user ID you use to access Office 365 turns on the Office Roaming Service, which is described below in more detail.

Office Roaming Service

What this feature does

The Office Roaming Service helps keep your Office settings up to date across devices running Office. When you sign in to Office with your Microsoft account or with the user ID you use to access Office 365, the Office Roaming Service is turned on and syncs some of your customized Office settings to Microsoft servers. When you sign in to Office on another device with the same Microsoft account or user ID you use to access Office 365, the Office Roaming Service downloads your settings from Microsoft servers and applies them to the additional device. The Office Roaming Service also applies some of your customized Office settings when you sign into Office.com.

Information collected, processed, or transmitted

When you sign in to Office with a Microsoft account or with the user ID you use to access Office 365, the Office Roaming Service syncs the following Office settings with Microsoft servers.

  • List of most recently used documents
  • Custom dictionary
  • Visual themes

All synced settings are sent using Secure Socket Layer (SSL). Some of these settings aren’t synced on your computer until you add it to your Microsoft account as a trusted computer.

Use of information

Office uses this data to provide the Office Roaming Service.

Choice and control

If you don’t want the Office Roaming Service to store your customized Office settings on Microsoft servers or to download and apply them onto devices you use, don’t sign in to Office. For more information about your privacy and Microsoft account, see the Microsoft account Privacy Statement.

If you work in an organization, your administrator can turn off the Office Roaming Service via Group Policy.

When you sign out of Office, the Office Roaming Service removes your Office settings from the device. Any changes you made to your customized Office settings are sent to Microsoft servers.

Presence information

If your organization uses Microsoft Lync Server, Office displays your presence information. To learn more about presence information, see the Privacy Statement for Lync Server.

Purchasing an upgrade or new version of Office

Some editions of Office allow you to buy a product key online for a new or upgraded version of Office. You might be able to access this feature in the Office folder on the Windows Start Menu, within the Office program, or on your desktop as a Windows icon.

This feature sends Microsoft information, such as identifiers for the product you want to buy, your current licensed Office product (if any), your Office language setting, and standard computer information. If you are eligible for a special offer, information about that offer and its source might also be sent. Microsoft uses this information to determine which Microsoft-authorized online retailer can complete your purchase and sends it to that retailer. The upgrade feature might also open your browser to display the retailer’s web page, where you can complete your purchase.

Customer Experience Improvement Program

If you have a version of Office other than Office 365 Home, Office 365 Small Business Premium, or Office 365 Small Business, you have the option of participating in our Customer Experience Improvement Program (CEIP) to improve the quality, reliability, and performance of Microsoft software and services by clicking File > Options > Trust Center > Trust Center Settings > Privacy Options > checking the Sign up for the Customer Experience Improvement Program box. Or you can choose the recommended settings during Office first run. If you participate, Microsoft collects information about your hardware configuration and how you use our software and services to identify trends and usage patterns. Microsoft also collects any Document IDs associated with Microsoft Word documents you use. The feature doesn’t collect your name, address, or any other contact information.

To learn more about Word Document IDs, see Privacy supplement for Microsoft Word 2013.

For full details about CEIP, go to the Microsoft Customer Experience Improvement Program website.

Office Personalized Experience Program

If you have Office 365 Home, Office 365 Small Business Premium, or Office 365 Small Business, you have the option of joining our Office Personalized Experience Program (OPEP) to send us information to help personalize your experience, provide you with tips and advice, and improve Microsoft software and services.

If you participate in OPEP, Microsoft collects information about your hardware configuration and how you use our software and services, as well as information that allows us to identify and contact you. Microsoft also collects any Document IDs associated with Microsoft Word documents you use. To learn more about Word Document IDs, see Privacy supplement for Microsoft Word 2013.

To enable or disable OPEP

  1. Click File > Options > Trust Center > Trust Center Settings > Privacy Options.
  2. Check or uncheck the Sign up for the Office Personalized Experience box.

Or you can choose the recommended settings when you run Office for the first time in these products.

For full details about OPEP, go to the Office Personalized Experience Program website.

Help Improve Proofing Tools

The Help Improve Proofing Tools feature collects data about your use of the Proofing Tools and sends it in reports to Microsoft. If you choose to participate through the Microsoft Customer Experience Improvement Program (CEIP), your proofing actions, such as accepting or rejecting spelling or grammar checker suggestions, changing proofing tool settings, or additions to the custom dictionary, are stored in a file on your computer and sent to Microsoft three times in the first six months after you install Office. After about six months the feature stops sending data to Microsoft and deletes the file from your computer.

Before any data is sent to Microsoft, a dialog box appears asking your permission. At that time, you can delete some or all of the entries before the information is sent. You might also choose not to send any data to Microsoft.

Although this feature isn’t intended to collect personal information, some of the content sent might include items marked as spelling or grammar errors, such as proper names and account numbers. However, any numbers, such as account numbers, street addresses, and phone numbers, are converted to zeroes when the data is collected. Microsoft uses this information solely to improve our products, not to identify you. If you are concerned that data report might contain personal or confidential information, don’t send the report.

The information this feature collects is sent with the randomly generated number created by the CEIP.

Office Diagnostics

You have the option of periodically downloading a small file to your computer that lets Microsoft diagnose system problems. When available, new help information about the error messages is also automatically downloaded. This feature doesn’t collect your name, address, or any other contact information except the IP address used to send you the file.

Microsoft Error Reporting

The Microsoft Error Reporting tool allows you to report error messages to Microsoft over the Internet. If you’re connected to the Internet, when an error message appears, users with an Internet connection can immediately report the message to Microsoft. If the error report shows that any third-party products were involved in causing the problem, Microsoft might send the report to those third-parties.

Software or hardware developers employed by Microsoft or one of its partners analyze the fault data and try to identify and correct the problem. Although the tool isn’t intended to collect personally identifiable information, it’s possible such information might be captured in memory or in the data collected from open files. Microsoft doesn’t use this information to identify you.

For more information about the Microsoft Error Reporting tool, please see the Microsoft Error Reporting Privacy Statement.

To turn off or adjust Microsoft Error Reporting

  1. In Control Panel, click System and Security > Action Center > Change Action Center settings >Problem reporting settings.
  2. Clicking a setting of your choice.

Microsoft Update

The Microsoft Update service allows you to receive security and important updates for Microsoft Windows and other Microsoft products, including Office.

When you go to the Microsoft Update website or receive updates automatically, Microsoft collects standard computer information with each visit, so you receive the updates that work best with your computer. The information is also used to generate aggregate statistics about how the Microsoft Update website is used and which systems need support, so the service can be improved. For more information about the Microsoft Update service, see the Update Services Privacy Statement.

Cropping and remove background

You can crop images in files so only portions of the images are visible. Cropping only hides the cropped-out portions of images; it doesn’t permanently delete them. Hidden sections of these images can be restored by entering Crop mode.

You can also edit images by using the Remove Background command. The Remove Background command doesn’t permanently remove any portion of these images. Hidden sections of removed backgrounds can be restored by entering Remove Background mode.

If you save a file with cropped-out or removed images, the full images are saved in the file.

You can delete cropped-out and removed portions of images by clicking File > Options > Advanced > checking the Discard editing data box.

Connecting to external data in Office and SharePoint by using the Business Connectivity Services

Business Connectivity Services (BCS) allow you to connect to external data sources from a SharePoint site and Microsoft Office programs, such as Outlook, and Word. When you do so, changes in the external data are automatically reflected in the Office program, and changes in the Office programs are automatically reflected in the external system.

BCS stores an encrypted copy of some of the external data locally on your computer in a dedicated local cache. If external data is accessed by Outlook, a copy is also created in a special Personal Folders file (.pst). For example, a list of customers is synchronized from Microsoft Dynamics CRM to your local copy and displayed in Outlook. If you edit data for an individual customer or create a new one, those changes are propagated back to Microsoft Dynamics CRM. In some cases, a copy of the data might be stored in your document and might be available to other people who have access to the document.

Input Method Editors (IME)

Microsoft Input Method Editors (IMEs) are used with East Asian languages to convert keyboard input to ideograms. Depending on your settings, the following features might send information about how you use IMEs to Microsoft. Some IMEs don’t support these features or don’t support all of them. In an enterprise environment, administrators can use Group Policy to configure the reporting features described below. Group Policy configuration options include the ability to completely turn off reporting or to redirect reports to another server.

IME learning and prediction

What these features do

Depending on the IME you use, and your settings, the IME learning and prediction features might record words or word pairs to improve the selection of the ideograms displayed.

Information collected, processed, or transmitted

The IME learning and prediction features record a word or sequence of words and their associated scores as a result of things you do. Learning information (excluding any digit/symbol character sequences) is stored in the dictionary for each person on the computer.

Use of information

Learning and prediction data is used by IME on your system and might also be referenced by Microsoft Office proofing tools. No information is sent to Microsoft.

Choice and control

Except for the Simplified Chinese IME (in which the prediction feature is off by default), the learning and prediction features are on by default in those IMEs that support them, but can be disabled by turning off the IME features. In the Japanese IME, the learning feature can also be configured not to write to the user dictionary. You can also delete the contents of the user dictionary.

IME Conversion Error Reporting

What this feature does

If the IME makes a conversion mistake, this feature can collect information about the mistakes and sent it to Microsoft, allowing the IME to improve it conversions.

Information collected, processed, or transmitted

IME Conversion Error Reporting collects information about IME conversion errors sent to Microsoft. Error reports might be generated that include information such as what you typed, the first conversion result, the conversion you chose instead, information about the IME you use, and information about how you use it. In addition, if you use the Japanese IME, you can choose to include learning information in conversion error reports. Microsoft doesn’t use the information to identify you or contact you.

Use of information

Microsoft uses the information to help improve input editing.

Choice and control

You can send a conversion error report from the language bar tool menu. You have an opportunity to review the data being sent with each report before you choose to send it.

IME word registration

What this feature does

Depending on the IME you use, you might be able to use word registration to report unsupported words — words that might not be converted correctly to ideograms from keyboard input.

Information collected, processed, or transmitted

Registration reports in Microsoft Word 2013 can include the information you provide in the Add Word dialog box about the words being reported and the software version number for IME. These reports might include personal information, for example if you add personal names using word registration. But Microsoft doesn’t use the information to identify you or contact you. You have an opportunity to review the data being sent with each report before you choose to send it.

Use of information

Microsoft uses the information to help improve input editing.

Choice and control

Each time you create a word registration report, you are asked if you want to send this report to Microsoft. You might view the information contained in the report before choosing whether to send it.

Office Document Cache

Programs in Microsoft Office, such as Word, Excel, and PowerPoint, automatically create a local copy on your computer of files you access online. The copy on your computer lets you get to the copy when you aren’t online and helps improve performance when you are online. In addition to the file content, Office might store some metadata about your files on your computer, such as names, server sign in IDs, and email addresses of people who have edited the file.

All the stored contents can be viewed by opening the Microsoft Office Upload Center and changing the view to All Cached Files.

To open the Microsoft Office Upload Center

Do one of the following:

  • Click the icon in the system tray.
  • Click Start > All Programs > Microsoft Office > Microsoft Office 2013 Tools > Microsoft Office 2013 Upload Center.

To see information stored in the Microsoft Office Upload Center

  1. Click Start > All Programs > Microsoft Office > Microsoft Office 2013 Tools > Microsoft Office 2013 Upload Center.
  2. Change view to All Cached Files.

Individual local copies of online files stored on your computer can be deleted from the Office Document Cache after they are closed in an Office program, by doing the following: To delete copies of online files

  1. If the file is open in an Office program, close it.
  2. Click Start > All Programs > Microsoft Office > Microsoft Office2013 Tools > Microsoft Office 2013 Upload Center.
  3. Click Settings.
  4. Check the Delete documents from the Office Document Cache when they are closed box.

Alternative text

Microsoft Word 2013 allows you to add and edit alternative (alt) text for tables, shapes, pictures, charts, SmartArt graphics, and other objects in your documents. Alt text can be used by accessibility features such as screen readers. Alt text is available to anyone who has access to your document.

To add alt text in Word

  1. Right-click the object.
  2. Click Format Picture > Layout & Properties > Alt Text.

Alt text is saved with the document and might contain personal information added by any contributor. For some items, such as pictures you insert into your document, the default alt text includes the file path of the item you insert.

Merge accuracy

To provide better accuracy when merging changes, Outlook 2013 adds a 10-digit number and your email address and name to any Office files you send as attachments. This randomly generated number uniquely identifies your attachment. Therefore, any changes can be merged back into your original file even if the file name has changed.

To remove this 10-digit number and your name from future attachments

  1. Open Outlook.
  2. Click File > Options.
  3. Click Trust Center > Trust Center Settings > Attachment Handling.
  4. Uncheck the Add properties to attachments to enable Reply with Changes box.
  5. Click OK, and then OK once more to close the Options dialog box.

Security

Microsoft is committed to helping protect the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure.

Microsoft Office Event Viewer and Telemetry Logging

The Telemetry Logging feature logs Office program usage metadata in a local file on your device about your recently opened Office documents and allows you to view the data logged through the Event Viewer to help you diagnose and troubleshoot problems. The information logged includes the following:

  • File name
  • Whether the document has loaded add-ins for a particular file, like VBA macros, data connections, or ActiveX controls
  • Whether the document has compatibility issues or critical errors
  • System information like user name and computer name

The Telemetry Logging feature doesn’t log the contents of your Office files.

The Telemetry Logging featured is off by default and can be turned on by you or your administrator. If the feature is turned on, the information it logs can be collected by your organization’s administrator, but the information isn’t sent to Microsoft.

You can turn on or off the Telemetry Logging on your computer in the Office Telemetry Log system information page.

To delete log files created by Telemetry Logging

Delete the files (evt.tbl, sln.tbl, and user.tbl) in the following folder:

%LocalAppData%\Microsoft\Office15.0\Telemetry\Microsoft\Office\15.0\Telemetry\

Apps from the Office Store

Office allows you to sign into the Office store on Office.com with a Microsoft account to buy and/or download apps. The apps generally provide additional functionality and run within Office programs like Word, Excel, or PowerPoint. Apps you download are visible and available by clicking the Insert tab in your Office programs. You can download the app onto multiple devices running Office—check the license agreement for a particular app for more information.

Data collection practices of apps

It’s the responsibility of each app to disclose its data collection practices, including whether it has read and write capabilities. If an app has read capability, it can access and copy data in your Office documents, including the contents of your documents. If an application has write capability, it can also modify data in your Office documents, including the contents of your documents. You can see if an app has disclosed it has read or write capabilities on the app’s description page on Office.com prior to downloading the app. For more information on a particular app’s data collection practices, including how the app might interact with the contents of your Office documents, see the app’s privacy statement.

To remove metadata from your Office documents

Some apps might store metadata in your Office documents but you can remove it.

  • Click File > Info > Check for Issues > Inspect Document.

To turn off apps

  1. Click File > Options > Trust Center > Trust Center Settings.
  2. Check the Don’t allow any apps to start box on the Trusted Apps Catalogs tab.

 Tip    If you check the Don’t allow any apps to start box, it turns off apps from all providers, including those from the Office store.

Licensing and signing into apps

When you obtain an app from the Office Store, a record indicating that you have obtained the app is stored with your Microsoft account on Office.com. We do this so you can access the app on other devices running Office, to allow you to manage your Office purchases on Office.com, and to verify you have the appropriate license rights to use the app.

To use the app, you must sign into Office with the Microsoft account you used to obtain the app—signing into Office with your Microsoft account simultaneously signs you into the app. To verify you have a valid version of the app and you’re entitled to use it, Office periodically sends certain information to Microsoft when you sign into Office with your Microsoft account. This includes information regarding what the app is, whether you obtained a valid license for the app, what channel or website you used to obtain the app, and a randomly generated unique identifier corresponding to the Microsoft account you used to obtain the app. If the app connects to a third-party service, we might periodically send the third-party information indicating you are authenticated and can use the app. Some third-party apps might also require you to sign in by sending the third party a user name and password you got from the third party.

Bing Maps app in Outlook

If you use Microsoft Exchange Server 2013, the Bing Maps app allows you to send street addresses in your email to Bing Maps to display an online map of the address within Outlook and the Outlook Web App. If the Bing Maps app detects a street address in an email, an icon labeled Show in Bing Maps appears in the Reading Pane of Outlook or Outlook Web App.

Clicking this icon sends the address over the Internet to Bing Maps and displays the address in a Bing Map in the Reading Pane. If your email has more than one address, you can choose which address to send to Bing Maps. If your email only has one address, the address is immediately sent to Bing Maps; you won’t have a chance to review what is being sent to Bing Maps.

You and your administrator can turn on or off the Bing Maps app in the settings panel on Outlook Web App. Turning the Bing Maps app off removes the Show in Bing Maps icon from the Reading Pane in the Outlook client program.

Information sent to Bing Maps is subject to the Bing privacy statement.

Changes to the Privacy Statement

Microsoft might occasionally update this Privacy Statement. The "last updated" date at the top of the Privacy Statement is updated with every revision. We encourage you to periodically review this Privacy Statement to be informed of how Microsoft is helping to protect your information.

How to contact us

Microsoft welcomes your comments regarding this Privacy Statement. If you have questions about this Statement or believe we haven’t adhered to it, contact us using our web form at Contact Us: Privacy Feedback.

Microsoft Office Privacy, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 USA

To find contact details for the Microsoft subsidiary or affiliate in your country or region, see Microsoft Worldwide.

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Applies to:
Access 2013, Excel 2013, InfoPath 2013, Office 2013, OneNote 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013, Publisher 2013, SharePoint Designer 2013, Visio 2013, Visio Professional 2013, Word 2013