Save a search by using a Smart Folder

A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually recreate the advanced search.

  1. In the upper-right corner of the Outlook window, click in the search box Outlook Search box.

The Search tab appears.

  1. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items.

Mail Search tab, group 1

  1. On the Search tab, click Advanced, and then define your search criteria.

Search tab, Save and Advanced

  1. On the Search tab, click Save.

Search tab, Save and Advanced

The Smart Folder appears in the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.).

  1. Type a name for the Smart Folder.

 Note   

  • To edit the criteria used for a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Edit. When you are done changing the criteria or scope of the search, on the Search tab, click Save.
  • To delete a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.

See also

Find items in Outlook by doing a basic search

Filter messages or tasks

Categorize an item

 
 
Applies to:
Outlook for Mac 2011