Add words to your spell check dictionary

When you use the spelling checker, it compares the words in your document with those in the main dictionary, the one that ships with Microsoft Office. The main dictionary contains most common words, but it might not include proper names, technical terms, or acronyms that you use. In addition, some words might be capitalized differently in the main dictionary than what you want in your document. Adding such words or capitalization to a custom dictionary prevents the spelling checker from flagging them as mistakes.

 Important   Any custom dictionary setting that you change in one Microsoft Office program affects all the other programs.

What do you want to do?


Use custom dictionaries

The first step to manage your custom dictionaries is to select the custom dictionaries by using the Custom Dictionaries dialog box.

Which Office program are you using?


Access, Excel, OneNote, PowerPoint, Project, Publisher, Visio, and Word

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
  4. Make sure the Suggest from main dictionary only check box is cleared.
  5. Click Custom Dictionaries.
  6. In the Custom Dictionaries dialog box, make sure the check box next to each custom dictionary that you want to use is selected.

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Outlook

  1. Open a mail message.
  2. Click the File tab.
  3. Click Options.
  4. Click Mail, click Spelling and Autocorrect, and then click Proofing.
  5. Make sure the Suggest from main dictionary only check box is cleared.
  6. Click Custom Dictionaries.
  7. In the Custom Dictionaries dialog box, for any custom dictionaries you want to use, make sure the check box next to each of those dictionaries is selected.

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InfoPath

  1. On the Home tab, click the arrow next to Spelling, and then click Spelling Options.
  2. Make sure the Suggest from main dictionary only check box is cleared.
  3. Click Custom Dictionaries.
  4. In the Custom Dictionaries dialog box, for any custom dictionaries you want to use, make sure the check box next to each of those dictionaries is selected.

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SharePoint Workspace

In SharePoint Workspace 2010, you can only see the Spelling Options dialog box by first going to the Spelling dialog box. So you must first start a spell checking session to enable custom dictionaries.

  1. In a rich text area in a SharePoint Workspace tool, open an item for editing. For example, click a Discussion item, Notepad item, or a Calendar profile.
  2. On the Home tab, click Spelling, or press F7.
  3. In the Spelling dialog box, click Options.
  4. Click Custom Dictionaries.
  5. In the Custom Dictionaries dialog box, for any custom dictionaries you want to use, make sure the check box next to each of those dictionaries is selected.

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Open the Custom Dictionaries dialog box

Which Office program are you using?


Access, Excel, OneNote, PowerPoint, Project, Publisher, Visio, and Word

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
  4. Make sure the Suggest from main dictionary only check box is cleared.
  5. Click Custom Dictionaries.

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Outlook

  1. Open a mail message.
  2. Click the File tab.
  3. Click Options.
  4. Click Mail, click Spelling and Autocorrect, and then click Proofing.
  5. Make sure the Suggest from main dictionary only check box is cleared.
  6. Click Custom Dictionaries.

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InfoPath

  1. On the Home tab, click the arrow next to Spelling, and then click Spelling Options.
  2. Make sure the Suggest from main dictionary only check box is cleared.
  3. Click Custom Dictionaries.

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SharePoint Workspace

In SharePoint Workspace 2010, the Spelling Options dialog box is accessible only via the Spelling dialog box. So you must first start a spell checking session in order to open the Custom Dictionaries dialog box.

  1. In a rich text area in a SharePoint Workspace tool, open an item for editing. For example, click a Discussion item, Notepad item, or a Calendar profile.
  2. In the Spelling dialog box, click Options.
  3. Click Custom Dictionaries.

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Create a custom dictionary

  1. Open the Custom Dictionaries dialog box by following the steps in the Open the Custom Dictionaries dialog box section.
  2. Click New.
  3. In the File name box, type a name for the custom dictionary.
  4. Click Save.
  5. If you want the new dictionary to be used for another language, while the new dictionary is still selected in the Dictionary List, select the language on the Dictionary language menu.

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Add an existing custom dictionary

The Custom Dictionaries dialog box lists the available custom dictionaries the program can use to check spelling. If the dictionary that you want to use — for example, one that you purchased from a third-party company — is installed on your computer but not listed in the Dictionary list box, you can add it.

  1. Open the Custom Dictionaries dialog box by following the steps in the Open the Custom Dictionaries dialog box section.
  2. Click Add.
  3. Locate the folder containing the custom dictionary you want, and then double-click the dictionary file.

If you want additional help installing a third-party dictionary, see the installation instructions for that dictionary.

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Add, delete, or edit words in a custom dictionary

  1. Open the Custom Dictionaries dialog box by following the steps in the Open the Custom Dictionaries dialog box section.
  2. Select the dictionary that you want to edit. Make sure you don’t clear the check box.
  3. Click Edit Word List.
  4. Do one of the following:
    • To add a word, type it in the Word(s) box, and then click Add.
    • To delete a word, select it in the Dictionary box, and then click Delete.
    • To edit a word, delete it, and then add it with the spelling you want.
    • To remove all words, click Delete all.

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Change the language associated with a custom dictionary

By default, when you create a new custom dictionary, the program sets the dictionary to All Languages, which means that the dictionary is used when you check the spelling of text in any language. However, you can associate a custom dictionary with a particular language so that the program uses the dictionary only when you check the spelling of text in a particular language.

  1. Open the Custom Dictionaries dialog box by following the steps in the Open the Custom Dictionaries dialog box section.
  2. In the Dictionary list box, click the dictionary that you want to change.
  3. On the Dictionary language menu, click the language for which dictionary should be used.

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Change the default custom dictionary to which the spelling checker adds words

Whenever you check the spelling of a document, you have an option to add a word flagged as a misspelling to a custom dictionary. The default custom dictionary is the dictionary to which the program adds the word when you do this.

Do the following to specify the default custom dictionary that Microsoft Office programs use for all languages or for each language that you work in:

  1. Open the Custom Dictionaries dialog box by following the steps in the Open the Custom Dictionaries dialog box section.
  2. In the Dictionary list box, do one of the following:
    • To change the default dictionary for all languages, click the dictionary name under All Languages.
    • To change the default dictionary for a particular language, click the dictionary name under the language heading.
  3. Click Change Default.

 Note   If there is only one dictionary under a heading, it must be the default dictionary. In this case, the button isn’t available.

The next time that you check spelling, the program uses the default custom dictionaries that you selected.

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Applies to:
Access 2013, Excel 2013, InfoPath 2013, OneNote 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013, Publisher 2013, SharePoint Designer 2013, Visio 2013, Visio Professional 2013, Word 2013, Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, SharePoint Designer 2010, SharePoint Workspace 2010, Visio 2010, Word 2010