Page 8 of 12PREVNEXT

Customize keyboard shortcuts in Word

Customize keyboard dialog box

Set up keyboard shortcuts in the Customize Keyboard dialog box.
Callout 1 Select the category.
Callout 2 Select the command.
Callout 3 Check if any keys are currently assigned.
Callout 4 Press the new shortcut keys.
Callout 5 Decide where the changes are to be saved.
Callout 6 Click the Assign button.

To avoid confusion, this section will use the word "action" to refer to any process that is initiated by a keyboard shortcut. Hence, an action could be a command, font, macro, AutoText, style, or symbol.

Creating your own keyboard shortcut is done in the Customize Keyboard dialog box, which is opened by clicking the Keyboard button Button image in the Customize dialog box (Tools menu).

As you can see in the illustration on the left, all available actions are grouped into categories. All actions related to formatting text, for example, are in the Formatting category. Select the category of action for which you wish to create a shortcut, and then select the action itself. Then assign the key combination to the action. A message will appear in the dialog box telling you if that shortcut is already assigned to an action. If this seems complicated, don't panic. The practice session at the end will step you through this process.

When you select an action, the Current keys box shows you any key combinations that are already assigned to that action. However, if you assign a new action to a key combination that has already been used, you will overwrite the existing shortcut. Therefore, we recommend you check if the shortcut has been assigned either in the dialog box as you work or by having the complete list of keyboard shortcuts at hand (you can find the list in the Help topics).

Page 8 of 12PREVNEXT