Outlook lets you create additional folders to help you organize your messages, contacts, tasks, and notes. For example, you can create a folder for personal e-mail messages that you keep separate from your work messages.
Important If you create a new folder under a Microsoft Exchange account (Microsoft Exchange account: An account managed by Microsoft Exchange Server. Microsoft Exchange accounts are used by organizations with many users. They make it possible to synchronize e-mail, calendars, and contacts between multiple computers.) folder, the new folder will also sync with the Exchange server.
- In the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Mail , Contacts , Tasks , or Notes .
- In the navigation pane, select the folder under which the new folder will be saved.
- On the Organize tab, click New Folder.
- In the navigation pane, type a name for the new folder.
- As an alternative to having multiple folders, you can organize your items (items: Units of information in Outlook, such as e-mail messages, calendar events, contacts, tasks, and notes.) with categories. Not only are categorized events displayed in different colors in the item list (item list: In the main Outlook window, the list of messages, contacts, tasks, or other items. By default, the item list is displayed vertically between the navigation pane and the reading pane.), category filters let you show events, contacts, tasks, and notes only in the categories that you want.
- The above procedure explains how to create a subfolder of an existing folder. To create a folder on the same level in the hierarchy, select a folder, and then press SHIFT + OPTION + + N .
- To delete a folder that you create, click the folder in the navigation pane, and then on the Edit menu, click Delete.
Create additional calendars
Open a shared calendar, address book, or e-mail folder
Share a folder in an Exchange account