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Keyboard shortcuts for Word
The shortcut keys described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Word Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,). To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P. Help task pane and Help window Using the Help task pane and Help window
The Help task pane provides access to all Office Help content and appears as part of Microsoft Word. The Help window displays topics and other Help content and appears as a window next to, but separate from, Word. In the Help task pane
| To do this | Press |
|---|
Display the Help task pane. | F1 |
Switch between the Help task pane and Word. | F6 |
Select the next item in the Help task pane. | TAB |
Select the previous item in the Help task pane. | SHIFT+TAB |
Perform the action for the selected item. | ENTER |
In a table of contents, select the next and previous item, respectively. | DOWN ARROW and UP ARROW |
In a table of contents, expand and collapse the selected item, respectively. | RIGHT ARROW and LEFT ARROW |
Move back to the previous task pane. | ALT+LEFT ARROW |
Move forward to the next task pane. | ALT+RIGHT ARROW |
Open the menu of task panes. | CTRL+SPACEBAR |
Close and reopen the current task pane. | CTRL+F1 |
Expand a +/- list. | RIGHT ARROW | Collapse a +/- list. | LEFT ARROW |
In the Help window
| To do this | Press |
|---|
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic. | TAB |
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article. | SHIFT+TAB |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
Move back to the previous Help topic. | ALT+LEFT ARROW |
Move forward to the next Help topic. | ALT+RIGHT ARROW |
Print the current Help topic. | CONTROL+P |
Scroll small amounts up and down, respectively, within the currently displayed Help topic. | UP ARROW AND DOWN ARROW |
Scroll larger amounts up and down, respectively, within the currently displayed Help topic. | PAGE UP AND PAGE DOWN |
Change the Help window from being separate from (untiled) to connected to (tiled) Word. | ALT+U |
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). | SHIFT+F10 |
Menus, toolbars, task panes, and dialog boxesAccess and use menus and toolbars
| To do this | Press |
|---|
Select the menu bar, or close an open menu and submenu at the same time. | F10 or ALT |
Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task pane. | CTRL+TAB or CTRL+SHIFT+TAB |
When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or menu bar is selected, select the next or previous button or menu. | TAB or SHIFT+TAB |
Open the selected menu, or perform the action for the selected button or command. | ENTER |
Display the shortcut menu for the selected item. | SHIFT+F10 |
Display the title bar shortcut menu. | ALT+SPACEBAR |
When a menu or submenu is open, select the next or previous command. | DOWN ARROW or UP ARROW |
Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu. | LEFT ARROW or RIGHT ARROW |
Select the first or last command on the menu or submenu. | HOME or END |
Close an open menu. When a submenu is open, close only the submenu. | ESC |
Open the selected menu. | SHIFT+DOWN ARROW |
When a shortened menu is open, display the full set of commands. | CTRL+DOWN ARROW |
Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets
 on the Formatting toolbar to add the Bullets command to the Format menu. | ALT+CTRL+= (equal sign) |
Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind. | ALT+CTRL+- (dash key) |
Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key. | ALT+CTRL++ (plus key on numeric keypad) |
Note You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Access and use task panes
| To do this | Press |
|---|
Open the task pane or hide the current task pane. | CTRL+F1 | Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) | F6 Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to return to the task pane. |
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.) | CTRL+TAB |
Open the menu of task panes. | CTRL+SPACEBAR |
Go to the Getting Started task pane. | ALT+HOME | Reverse the sequence of task panes you opened. | ALT+LEFT ARROW |
Repeat the sequence of task panes you opened. | ALT+RIGHT ARROW |
Close a menu if one is currently open, or go back to the document. | ESC |
When a task pane is active, select the next or previous option in the task pane. | TAB or SHIFT+TAB |
Move among choices in a selected submenu; move among certain options in a group of options. | DOWN ARROW or UP ARROW |
Open the selected menu, or perform the action assigned to the selected button. | SPACEBAR or ENTER |
Open a shortcut menu in a document; open a drop-down menu for the selected gallery item. | SHIFT+F10 |
When a menu or submenu is visible, select the first or last command on the menu or submenu. | HOME or END |
Scroll up or down in the selected gallery list. | PAGE UP or PAGE DOWN |
Expand or collapse a collapsible item in the gallery list. | CTRL+RIGHT ARROW or CTRL+LEFT ARROW |
Move to the top or bottom of the selected gallery list. | CTRL+HOME or CTRL+END |
Resize and move toolbars, menus, and task panes
- Press ALT to select the menu bar.
- Press CTRL+TAB repeatedly to select a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or the task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).
- Do one of the following:
Resize a toolbar
- In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
- Select the Size command, and then press ENTER.
- Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar
- In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
- Select the Move command, and then press ENTER.
- Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Move command, and then press ENTER.
- Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
Note If you move the task pane up into the toolbars or down into the status bar, the pane attaches itself to the bars and reorients itself horizontally. To return the task pane to its vertical position, use the arrow keys to move it away from the bars.
- When you are finished moving or resizing, press ESC or ENTER.
Use dialog boxes
| To do this | Press |
|---|
Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior. | ALT+F6 |
Move to the next option or option group. | TAB |
Move to the previous option or option group. | SHIFT+TAB |
Switch to the next tab in a dialog box. | CTRL+TAB |
Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB |
Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
Perform the action assigned to the selected button; check or clear the selected check box. | SPACEBAR |
Open the list if it is closed and move to that option in the list. | First letter of an option in a drop-down list |
Select an option; select or clear a check box. | ALT+ the letter underlined in an option |
Open a selected drop-down list. | ALT+DOWN ARROW |
Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
Run the selected command. | ENTER |
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
| To do this | Press |
|---|
Move to the beginning of the entry. | HOME |
Move to the end of the entry. | END |
Move one character to the left or right. | LEFT ARROW or RIGHT ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Select or unselect one character to the left. | SHIFT+LEFT ARROW |
Select or unselect one character to the right. | SHIFT+RIGHT ARROW |
Select or unselect one word to the left. | CTRL+SHIFT+LEFT ARROW |
Select or unselect one word to the right. | CTRL+SHIFT+RIGHT ARROW |
Select from the insertion point to the beginning of the entry. | SHIFT+HOME |
Select from the insertion point to the end of the entry. | SHIFT+END |
Use the Open, Save As, and Insert Picture dialog boxes
| To do this | Press |
|---|
Display the Open dialog box. | CTRL+F12 |
Display the Save As dialog box. | F12 |
Go to the previous folder ( ). | ALT+1 |
Open the folder up one level from the open folder (Up One Level button  ). | ALT+2 |
Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.) search page (Search the Web button  ). | ALT+3 |
Delete the selected folder or file (Delete button  ). | ALT+4 |
Create a new subfolder in the open folder (Create New Folder button  ). | ALT+5 |
Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow next to Views
 ). | ALT+6 |
Show the Tools menu (Tools button). | ALT+7 or ALT+L |
Display a shortcut menu for a selected item such as a folder or file. | SHIFT+F10 | Move between options or areas in the dialog box. | TAB | Open the Look in or Save in list. | F4 or ALT+I |
Update the files visible in the Open or Save As dialog box (File menu). | F5 |
Quick referenceCommon tasks done in a Microsoft Word document
| To do this | Press |
|---|
Create a nonbreaking space. | CTRL+SHIFT+SPACEBAR |
Create a nonbreaking hyphen. | CTRL+HYPHEN |
Make letters bold. | CTRL+B |
Make letters italic. | CTRL+I |
Make letters underline. | CTRL+U |
Decrease font size. | CTRL+SHIFT+< |
Increase font size. | CTRL+SHIFT+> |
Remove paragraph or character formatting. | CTRL+SPACEBAR |
Copy the selected text or object. | CTRL+C |
Cut the selected text or object. | CTRL+X |
Paste text or an object. | CTRL+V |
Undo the last action. | CTRL+Z |
Redo the last action. | CTRL+Y |
Language barSpeech and handwriting recognition
Notes
- You can set the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
- The Windows logo key (
 ) is available on the bottom row of keys on most keyboards.
E-mailSending e-mail messages
Use the following keys (if you are e-mailing a document or a message) when the insertion point is in the e-mail header. To move the insertion point into the e-mail header, press SHIFT+TAB.
| To do this | Press |
|---|
Send the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) or message. | ALT+S |
Open the Address Book. | CTRL+SHIFT+B |
When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book. | ALT+K, CTRL+K |
Open the Address Book in the To field. | ALT+. (period) |
When the insertion point is in the message header, open the Address Book in the Cc field. | ALT+C |
If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box. | ALT+B |
Go to the Subject field. | ALT+J |
Open the Microsoft Outlook Message Options dialog box. | ALT+P |
Create a message flag. | CTRL+SHIFT+G |
When the insertion point is in the message header, move to the next box in the e-mail header. When the last box in the e-mail header is active, TAB moves the insertion point to the body of the document or message. | TAB |
Select the previous field or button in the e-mail header. | SHIFT+TAB |
When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER. | CTRL+TAB |
Working with documents and Web pagesCreate, view, and save documents
| To do this | Press |
|---|
Create a new document of the same type as the current or most recent document. | CTRL+N |
Open a document. | CTRL+O |
Close a document. | CTRL+W |
Split the document window. | ALT+CTRL+S |
Remove the document window split. | ALT+SHIFT+C |
Save a document. | CTRL+S |
Find, replace, and browse through text
| To do this | Press |
|---|
Find text, formatting, and special items. | CTRL+F |
Repeat find (after closing Find and Replace window). | ALT+CTRL+Y |
Replace text, specific formatting, and special items. | CTRL+H |
Go to a page, bookmark, footnote, table, comment, graphic, or other location. | CTRL+G |
Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor. | ALT+CTRL+Z |
Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. | ALT+CTRL+HOME |
Undo and redo actions
| To do this | Press |
|---|
Cancel an action. | ESC |
Undo an action. | CTRL+Z |
Redo or repeat an action. | CTRL+Y |
Outline view
In outline view, press
| To do this | Press |
|---|
Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
Demote to body text. | CTRL+SHIFT+N |
Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
Expand text under a heading. | ALT+SHIFT+PLUS SIGN |
Collapse text under a heading. | ALT+SHIFT+MINUS SIGN |
Expand or collapse all text or headings. | ALT+SHIFT+A |
Hide or display character formatting. | The slash (/) key on the numeric keypad |
Show the first line of body text or all body text. | ALT+SHIFT+L |
Show all headings with the Heading 1 style. | ALT+SHIFT+1 |
Show all headings up to Heading n. | ALT+SHIFT+n |
Insert a tab character. | CTRL+TAB |
Reading layout view
| To do this | Press |
|---|
Go to beginning of document. | HOME |
Go to end of document. | END |
Go to page number. | Number, then ENTER |
Increase the size of selected text by one point. | CTRL+] |
Decrease the size of selected text by one point. | CTRL+[ |
Exit reading layout view. | ESC |
References, footnotes, and endnotes
| To do this | Press |
|---|
Mark a table of contents entry. | ALT+SHIFT+O |
Mark a table of authorities entry (citation). | ALT+SHIFT+I |
Mark an index entry. | ALT+SHIFT+X |
Insert a footnote. | ALT+CTRL+F |
Insert an endnote. | ALT+CTRL+D |
Working with Web pages
Note To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select Web, and then press ENTER.
Editing and moving text and graphicsInsert characters by using character codes Extend a selection
| To do this | Press |
|---|
Turn extend mode on. | F8 |
Select the nearest character. | F8, and then press LEFT ARROW or RIGHT ARROW |
Increase the size of a selection. | F8 (press once to select a word, twice to select a sentence, and so on) |
Reduce the size of a selection. | SHIFT+F8 |
Turn extend mode off. | ESC |
One character to the right | SHIFT+RIGHT ARROW |
One character to the left | SHIFT+LEFT ARROW |
To the end of a word | CTRL+SHIFT+RIGHT ARROW |
To the beginning of a word | CTRL+SHIFT+LEFT ARROW |
To the end of a line | SHIFT+END |
To the beginning of a line | SHIFT+HOME |
One line down | SHIFT+DOWN ARROW |
One line up | SHIFT+UP ARROW |
To the end of a paragraph | CTRL+SHIFT+DOWN ARROW |
To the beginning of a paragraph | CTRL+SHIFT+UP ARROW |
One screen down | SHIFT+PAGE DOWN |
One screen up | SHIFT+PAGE UP |
To the beginning of a document | CTRL+SHIFT+HOME |
To the end of a document | CTRL+SHIFT+END |
To the end of a window | ALT+CTRL+SHIFT+PAGE DOWN |
To include the entire document | CTRL+A |
A vertical block of text | CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode |
To a specific location in a document | F8+arrow keys; press ESC to cancel selection mode |
Tip
If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
Select text and graphics in a table
| To do this | Press |
|---|
Select the next cell's contents. | TAB |
Select the preceding cell's contents. | SHIFT+TAB |
Extend a selection to adjacent cells. | Hold down SHIFT and press an arrow key repeatedly |
Select a column. | Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly |
Extend a selection (or block). | CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode |
Remove the selection. | SHIFT+F8 |
Select an entire table. | ALT+5 on the numeric keypad (with NUM LOCK off) |
Move the insertion point
| To do this | Press |
|---|
One character to the left | LEFT ARROW |
One character to the right | RIGHT ARROW |
One word to the left | CTRL+LEFT ARROW |
One word to the right | CTRL+RIGHT ARROW |
One paragraph up | CTRL+UP ARROW |
One paragraph down | CTRL+DOWN ARROW |
One cell to the left (in a table) | SHIFT+TAB |
One cell to the right (in a table) | TAB |
Up one line | UP ARROW |
Down one line | DOWN ARROW |
To the end of a line | END |
To the beginning of a line | HOME |
To the top of the window | ALT+CTRL+PAGE UP |
To the end of the window | ALT+CTRL+PAGE DOWN |
Up one screen (scrolling) | PAGE UP |
Down one screen (scrolling) | PAGE DOWN |
To the top of the next page | CTRL+PAGE DOWN |
To the top of the previous page | CTRL+PAGE UP |
To the end of a document | CTRL+END |
To the beginning of a document | CTRL+HOME |
To a previous revision | SHIFT+F5 |
After opening a document, to the location it was in when the document was last closed | SHIFT+F5 |
Move around in a table
| To do this | Press |
|---|
Next cell in a row | TAB |
Previous cell in a row | SHIFT+TAB |
First cell in a row | ALT+HOME |
Last cell in a row | ALT+END |
First cell in a column | ALT+PAGE UP |
Last cell in a column | ALT+PAGE DOWN |
Previous row | UP ARROW |
Next row | DOWN ARROW |
Character and paragraph formattingCopy formatting
| To do this | Press |
|---|
Copy formatting from text. | CTRL+SHIFT+C |
Apply copied formatting to text. | CTRL+SHIFT+V |
Change or resize the font
| To do this | Press |
|---|
Change the font. | CTRL+SHIFT+F |
Change the font size. | CTRL+SHIFT+P |
Increase the font size. | CTRL+SHIFT+> |
Decrease the font size. | CTRL+SHIFT+< |
Increase the font size by 1 point. | CTRL+] |
Decrease the font size by 1 point. | CTRL+[ |
Apply character formats
| To do this | Press |
|---|
Change the formatting of characters (Font command, Format menu). | CTRL+D |
Change the case of letters. | SHIFT+F3 |
Format letters as all capitals. | CTRL+SHIFT+A |
Apply bold formatting. | CTRL+B |
Apply an underline. | CTRL+U |
Underline words but not spaces. | CTRL+SHIFT+W |
Double-underline text. | CTRL+SHIFT+D |
Apply hidden text formatting. | CTRL+SHIFT+H |
Apply italic formatting. | CTRL+I |
Format letters as small capitals. | CTRL+SHIFT+K |
Apply subscript formatting (automatic spacing). | CTRL+EQUAL SIGN |
Apply superscript formatting (automatic spacing). | CTRL+SHIFT+PLUS SIGN |
Remove manual character formatting. | CTRL+SPACEBAR |
Change the selection to the Symbol font. | CTRL+SHIFT+Q |
View and copy text formats
| To do this | Press |
|---|
Display nonprinting characters. | CTRL+SHIFT+* (asterisk) |
Review text formatting. | SHIFT+F1 (then click the text whose formatting you want to review) |
Copy formats. | CTRL+SHIFT+C |
Paste formats. | CTRL+SHIFT+V |
Set line spacing
| To do this | Press |
|---|
Single-space lines | CTRL+1 |
Double-space lines | CTRL+2 |
Set 1.5-line spacing | CTRL+5 |
Add or remove one line space preceding a paragraph | CTRL+0 (zero) |
Align paragraphs
| To do this | Press |
|---|
Center a paragraph. | CTRL+E |
Justify a paragraph. | CTRL+J |
Left align a paragraph. | CTRL+L |
Right align a paragraph. | CTRL+R |
Indent a paragraph from the left. | CTRL+M |
Remove a paragraph indent from the left. | CTRL+SHIFT+M |
Create a hanging indent. | CTRL+T |
Reduce a hanging indent. | CTRL+SHIFT+T |
Remove paragraph formatting. | CTRL+Q |
Apply paragraph styles
| To do this | Press |
|---|
Apply a style. | CTRL+SHIFT+S |
Start AutoFormat. | ALT+CTRL+K |
Apply the Normal style. | CTRL+SHIFT+N |
Apply the Heading 1 style. | ALT+CTRL+1 |
Apply the Heading 2 style. | ALT+CTRL+2 |
Apply the Heading 3 style. | ALT+CTRL+3 |
Apply the List style. | CTRL+SHIFT+L |
Drawing objects and other objectsInserting and editing objects Insert an object by using the keyboard. - Use the keyboard to open the Object dialog box (Insert menu).
- Use the DOWN ARROW key to select an object, and then tab to OK, and press ENTER.
Edit an object by using the keyboard. - With the insertion point to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
- Press SHIFT+F10.
- Tab to Object name Object, press ENTER, and then press ENTER again.
Insert a text box by using the keyboard
- Use the keyboard to select Text Box on the Insert menu.
- Use the right arrow key to open the submenu, select either Horizontal or Vertical, and then press CTRL+ENTER.
- Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
- When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.
Note To format the text box (add a fill color or change the size, for example), select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.
Insert a WordArt drawing object by using the keyboard
- Use the keyboard to choose WordArt (Insert menu, Picture submenu).
- Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
- Type the text you want, and then use the TAB key to select other options in the dialog box.
- Press ENTER to insert the WordArt drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.).
Note To edit the WordArt drawing object, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.
Editing drawing objectsCopy the attributes of a drawing object by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.) with the attributes you want to copy.
If you select an AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Mail merge and fieldsPerforming a mail merge
Note You must start the Mail Merge task pane (Tools menu, Letters and Mailings command, Mail Merge subcommand) before you can use these commands. | To do this | Press |
|---|
Preview a mail merge. | ALT+SHIFT+K |
Merge a document. | ALT+SHIFT+N |
Print the merged document. | ALT+SHIFT+M |
Edit a mail-merge data document. | ALT+SHIFT+E |
Insert a merge field. | ALT+SHIFT+F |
Key combinationsSHIFT+Function key
| To do this | Press |
|---|
Start context-sensitive Help or reveal formatting. | SHIFT+F1 |
Copy text. | SHIFT+F2 |
Change the case of letters. | SHIFT+F3 |
Repeat a Find or Go To action. | SHIFT+F4 |
Move to the last change. | SHIFT+F5 |
Go to the previous pane or frame. | SHIFT+F6 |
Choose the Thesaurus command (Tools menu, Language submenu). | SHIFT+F7 |
Shrink a selection. | SHIFT+F8 |
Switch between a field code and its result. | SHIFT+F9 |
Display a shortcut menu. | SHIFT+F10 |
Go to the previous field. | SHIFT+F11 |
Choose the Save command (File menu). | SHIFT+F12 |
ALT+SHIFT+Function key
| To do this | Press |
|---|
Go to the previous field. | ALT+SHIFT+F1 |
Choose the Save command (File menu). | ALT+SHIFT+F2 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. | ALT+SHIFT+F9 |
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
Start the Microsoft Script Editor. | ALT+SHIFT+F11 |
CTRL+ALT+Function key
| To do this | Press |
|---|
Display Microsoft System Information. | CTRL+ALT+F1 |
Open command (File menu). | CTRL+ALT+F2 |
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), type 20AC, and then hold down the ALT key and press X.
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