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Mail merge I: Use mail merge for mass mailings

Recipient list examples for mail merge

Examples of lists of recipients in Outlook, Access, and Excel.

In many cases, the recipient list that you want to use will already exist. For example, you might have access to a file with a list of:

  • Customer or contact names, addresses, and more.
  • The products or services your company offers.
  • Information about your employees.

If the list exists, you can just connect to it during the mail merge (you'll get a chance to try this during the practice session in the next lesson).

But don't worry if you don't have a list yet. The mail merge process includes a step where you can create a recipient list from scratch. More on this in the next lesson.

Note    You can make changes to the data in the recipient list at any time by opening the Mail Merge Recipients dialog box during the merge or by opening the data source file directly.

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