Single-space the lines in a document

You can single-space all or part of a document. Single spacing can refer to the lines within a paragraph and to the amount of space between paragraphs.

The default spacing for blank documents in Microsoft Office Word 2007 is a single-space setting of 1.15 lines within a paragraph (one line plus 15 percent more extra space) and a blank line between paragraphs.

This article provides instructions for adjusting the single-spacing settings of both lines and paragraphs.

 Note   Switching fonts may affect the spacing between lines and paragraphs.

What do you want to do?


Single-space the entire document

The easiest way to single-space an entire document is to apply the Word 2003 Quick Style set. The Word 2003 Quick Style set single-spaces lines with no extra space between paragraphs and no first-line indentation of paragraphs. Be aware that this spacing makes it difficult to distinguish one paragraph from another. One way to overcome this problem is to add a blank line between paragraphs.

 Tip   If you want no extra space between paragraphs, try using the Traditional Quick Style set, which indents the first line of each paragraph.


Show me Demo image for setting single spacing as the default

                             Video created by Office Online staff writers

Assistance Problems watching the video? Try our troubleshooting tips.


Use single-spacing with no extra space between paragraphs

  1. On the Home tab, in the Styles group, click Change Styles.
  1. Point to Style Set, and click Word 2003.
  2. If you want all new documents to be spaced this way, click Change Styles again, and then click Set as Default.

Use single spacing with a blank line between paragraphs

If you want single-spaced lines with a blank line between paragraphs, you can avoid having to press ENTER twice after every paragraph by changing the Normal paragraph style.

  1. On the Home tab, in the Styles group, right-click Normal, and then click Modify.

Word Ribbon Image

  1. Under Formatting, click Single Space.

Single space a document

Callout 1 Formatting section
Callout 2 Single Space button
  1. If you want all new documents to be spaced this way, click New documents based on this template, near the bottom of the dialog box.
  2. Click OK.

 Note   If you try switching among Quick Style sets in your document and then you want to switch back to single-spacing with a blank line between paragraphs, click Reset to Quick Styles from Template (in the Styles group, click Change Styles, point to Style Sets, and then click Reset to Quick Styles from Template).

Top of Page Top of Page

Single-space the selected paragraph

  1. Select the paragraph that you want to change.
  2. On the Home tab, in the Paragraph group, click Line Spacing.

Word Ribbon Image

  1. Click 1.0.

Top of Page Top of Page

Remove extra space above or below the selected paragraph

  1. Select the paragraph that has the extra space above or below.
  2. On the Page Layout tab, in the Paragraph group, click an arrow next to Spacing Before or Spacing After and enter the amount of space that you want.

Word Ribbon Image

Top of Page Top of Page

Single-space addresses

If you are typing addresses, the easiest way to make them single-spaced is to end each line with a line break instead of a paragraph break. This method places each multiple-line address in its own paragraph. You can then apply the paragraph spacing style that you want without adding space between the lines of the address.

If the addresses have already been typed with each line as its own paragraph, or if the addresses are from a mail merge, you can use a Quick Style set that eliminates extra space between paragraphs. You can also select the lines of the address and remove the extra space between them.

Type single-spaced addresses

  1. Type the address. At the end of each line, press SHIFT+ENTER, and at the end of the last line of the address, press ENTER.
  2. Click somewhere within the address you just typed.
  3. On the Home tab, in the Paragraph group, click Line Spacing.

Word Ribbon Image

  1. Click 1.0.
  2. Right-click the address, and point to Styles.
  3. Click Save Selection as a New Quick Style.
  4. Type a name for the style, such as Address.
  5. When you type more addresses, apply your new style to them (on the Home tab, in the Styles group, click the style that you created).

Format address paragraphs to eliminate extra space

  • If the entire document is addresses (such as a sheet of address labels), use the Word 2003 Quick Style set.
  1. On the Home tab, in the Styles group, click Change Styles.
  1. Point to Style Set, and click Word 2003.
  • If the addresses are within a document with different spacing, and you want to change only the address spacing, do the following:
  1. Select the address paragraphs.
  2. On the Page Layout tab, in the Paragraph group, click an arrow next to Spacing Before or Spacing After and enter the amount of space that you want.

Word Ribbon Image

Top of Page Top of Page

 
 
Applies to:
Word 2007