Printing and Print Preview in Word 2010

In Microsoft Office 2010 programs, you now preview and print your Office files in one location — on the Print tab in the Microsoft Office Backstage view.

For more information about the Backstage view, see What and where is the Backstage view?

 Important   For printer troubleshooting or driver information, see:

What do you want to do?


View each page as it will look when printed

Print preview automatically displays when you click on the Print tab in the Backstage view. Whenever you make a change to a print-related setting, the preview is automatically updated.

  1. Click the File tab, and then click Print.

 Tip    To go back to your document, click the File tab.

  1. A preview of your document automatically appears. To view each page, click the arrows below the preview.

Print a document

The Print tab in the Backstage view is the place to go to make sure you are printing what you want.

Print settings in the backstage view

Callout 1 Clicking the File tab displays the Backstage view.
Callout 2 Click the Print tab to print a document, change print-related settings, and to automatically display a preview of your document.
Callout 3 Click the Print button to print your document.
Callout 4 This dropdown shows the currently selected printer. Clicking the dropdown will display other available printers.
Callout 5 These dropdown menus show currently selected Settings. Rather than just showing you the name of a feature, these dropdown menus show you what the status of a feature is and describes it. This can help you figure out if you want to change the setting from what you have.

Follow these steps to print a document.

  1. Click the File tab, and then click Print.

 Tip    To go back to your document and make changes before you print it, click the File tab.

  1. The properties for your default printer automatically appear in the first section. When the properties for your printer and document appear the way that you want them to, click Print to print the document.

 Note    To change the properties for your printer, under the printer name, click Printer Properties.

Print part of a document

You can print all or part of your document. Options for choosing what part of a document is printed can be found on the Print tab in the Microsoft Office Backstage view. Under Settings click Print All Pages to view these options.

Options under Print All Pages button

Callout 1 Choosing Print All Pages will print the entire document.
Callout 2 Choosing Print Selection will only print the selected content.
Callout 3 Choosing Print Current Page will only print the current page.
Callout 4 Choose Print Custom Range to print a range of pages. Your cursor will move automatically to the Pages box. Enter the page numbers and/or page ranges separated by commas counting from the start of the document or the section. For example, type 1, 3, 5-12. To specify a range of pages within a section, type p page number s section number. For example, p1s2, p1s3-p8s3. To print an entire section, type s section number. For example, type s3.
Callout 5 Choose Only Print Odd Pages to print odd pages in the document.
Callout 6 Choose Only Print Even Pages to print all even pages in the document.

To print part of a document, do the following.

  1. Click the File tab, and then click Print.

 Tip   To go back to your document and make changes before you print it, click the File tab.

  1. Under Settings, click the Print All Pages button and choose the part of the document to be printed.
  2. The properties for your default printer automatically appear in the first section. When the properties for your printer and document appear the way that you want them to, click the large Print button to print the document.

 Note    To change the properties for your printer, under the printer name, click Printer Properties.

Print with landscape orientation

  1. Click the File tab, and then click Print.

 Tip    To go back to your document, click the File tab.

  1. Under Settings, click the Portrait Orientation button and choose Landscape Orientation.

 Note   This setting can also be changed on the Page Layout tab. Click Orientation, and then click Landscape.

  1. Click the large Print button.

Print multiple copies of a document

  1. Click the File tab, and then click Print.

 Tip    To go back to your document, click the File tab.

  1. Next to the large Print button, choose the number of copies in the Copies box.
  2. Click the large Print button.

 Note    To print a complete copy of the document before the first page of the next copy is printed, under Settings select Collated. If you prefer to print all copies of the first page and then print all copies of subsequent pages, select Uncollated.

 
 
Applies to:
Word 2010