With Microsoft Office Web Apps it’s easy to work with others because you can send links to documents instead of sending file attachments. That saves on e-mail storage and prevents you from having to reconcile multiple versions of the same document. Your friends just click a link to open the document in a Web App. If you’re collecting information in an Excel workbook or a OneNote notebook, or if you’re part of a group that’s working on a Word document, you can work in the document at the same time as your friends. There’s no waiting for one person to finish with the document before the next person can get in.
Store your document on SkyDrive
The first step to working with others on Office documents is to store the document on SkyDrive, where your friends have access to it.
For details on how to do this see:
Work with others in Word Web App
When you are editing a document in Microsoft Word Web App you might see notification that others are working in the document too. There is no special co-authoring mode and no command to begin working together on a document. You edit the document in Word Web App as you normally would, and if others are also editing the document, Word Web App alerts you to their presence, and shows you the paragraph they’re working on.
When you save the document Word Web App notifies the other authors that the document has been updated
When they save the document they will see your changes, and they will make available any changes they made. By refreshing the document every time you save it, you control when you see the updates. This allows you to work with minimal interruption, even though others are working in the document with you.
People can be working in Word Web App, Word 2010, or Word for Mac 2011.
For details, see Work together on a document in Word Web App.
Work with others in Excel Web App
If you make your workbook available for others to edit, your friends can work on the workbook at the same time as you. This works well for workbooks where you are collecting information from a group of people, such as a list of information or a group project. No more e-mailing a list around.
While you are editing the workbook, Excel Web App shows you whether others are also working on the workbook.
Work with others in OneNote Web App
If you make your notebook available for other people to edit, your friends can work on the notebook at the same time as you. This works well for notebooks where you are collecting information from a group of people, such as a brainstorming session or a group project. The notebook functions like a wiki where everyone contributes. You can see who did what, and you can revert a page back to a previous version if necessary.
If you or other people have OneNote 2010 you can work in the OneNote desktop application while other people are working on the same notebook in OneNote Web App. You can share the notebook in SkyDrive, just like Excel and Word documents, but you can also share the notebook in OneNote 2010.
- Click the File tab, and on the Info tab, click Invite people to this notebook, under the name of the notebook.
If you want to see what changes were made on a page, click Page Versions on the View tab (or, in Reading view, go to the navigation pane, right-click the page name, and then click Show Versions).
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